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Senior Executive Assistant - Internal Audit Group

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Amex

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

37.50 - 59.98 USD / Hour
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Job Description:

We are looking for a responsible, professional, and flexible Senior Executive Assistant who will provide high-quality in-person administrative assistance for the Deputy Chief Audit Executive (Deputy CAE). The Deputy CAE office is a dynamic, fast-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of stakeholders both inside and outside of American Express. This position is an integral part of the team and needs to be extremely proactive in anticipating and adapting to the needs of the senior executive and those in need of her time.

Job Responsibility:

  • Manage complex calendar activity: coordination and oversight of internal and external business meetings, making all necessary arrangements including sending invitations, reserving facilities, audio, telepresence and visual setup, transportation, catering and preparation of meeting materials
  • Making complex travel arrangements and itineraries including air, hotel, transfers and visas
  • Preparing, reconciling and processing of expense reports in line with company and organization requirements using Concur Expense System
  • Reviewing and evaluating expense reports submitted by Direct Reports for leader approval
  • Timely coordination and communication with internal and external committees and agencies
  • Managing general follow-up and generating reminders to effectively meet deadlines and commitments
  • Managing long-term calendar views of critical meetings and events
  • Time keeping and submission
  • Manage administration including, setting up group-wide meetings (e.g. Town Halls)
  • Support real estate management

Requirements:

  • 5 – 8 years of executive administrative support experience within a large organization
  • Proven track record of managing executives effectively with a “customer first” mentality and keen attention to the executive’s experience and needs
  • Experience supporting global leaders located across multiple time zones
  • Ability to operate with a high level of integrity for handling sensitive issues and maintain complete confidentiality
  • Ability to develop and deliver effective verbal and written communications, at all levels of management, colleagues and business contacts, to clearly convey information and/or to influence thinking or action
  • Excellent time management and organizational skills with a strong focus on accuracy and attention to detail, with the ability to work flexibly, sometimes under pressure
  • Proven ability to manage multiple priorities, work within deadlines in a fast-paced, dynamic environment and execute across multiple initiatives/tasks
  • Ability to identify problems, determine possible solutions, and actively work to resolve issues
  • High level of proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems – Live Meeting, webcam, phone functions, MS Outlook, Ariba, Concur, Payroll, SharePoint, and myHR
  • Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization
  • Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization
  • Must be a team player who excels working in a dynamic environment
  • Willing to work in the New York offices a minimum of 3 days per week
What we offer:
  • Competitive base salaries
  • Bonus incentives
  • 6% Company Match on retirement savings plan
  • Free financial coaching and financial well-being support
  • Comprehensive medical, dental, vision, life insurance, and disability benefits
  • Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
  • 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
  • Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
  • Free and confidential counseling support through our Healthy Minds program
  • Career development and training opportunities

Additional Information:

Job Posted:
March 19, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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