Senior Events Project Manager

• Organising stellar events, conferences, roadshows, product launches, and gala dinners, including full end-to-end planning and communication
• Implementing and executing delegate logistics solutions
• Managing delegate, staff, and client travel arrangements
• Interpreting client requirements accurately, influencing where appropriate, and producing full production proposals to co-ordinate within DRPG
• Exceeding client expectations through effective leadership and direction of team members
• Managing client and colleague expectations through proactive planning and realistic deadlines
• Managing budgets carefully to achieve and ideally exceed targeted profits
• Building strong relationships with third-party providers
• Proactively informing DRPG of any irregularities, non-adherence, or issues that could negatively impact the project
• Participating in regular meetings with the senior team and mentoring junior team members
• Delivering projects (including international) on time, within budget, and to agreed objectives
• Gathering feedback from delegates and key stakeholders
• Developing client contacts and increasing revenue
• Recording key reconciliations of accounts, spends, and travel arrangements
• Working alongside a Project Director on creative aspects to ensure cohesion and consistency
• Planning and overseeing all aspects of production
• Co-ordinating all internal and external project meetings
• Constantly monitoring project progress to prevent delays
• Controlling, negotiating, and efficiently communicating expectations and requirements with all third-party suppliers
• Identifying problem areas and challenging concerns
• Producing and overseeing all supporting documentation such as final event information and scripts
• Planning and ensuring all logistics for DRPG crew are in place and well communicated
• Overseeing and managing all delegate logistics including pre-communications, registration, arrival, hotel check-in, and on-site processes
• Providing on-site support and direct supervision where required
• Managing post-event debriefs internally and externally
• Undertaking any other duties required
• Managing client budgets and multiple projects
• All aspects of individual project budgets
• Raising purchase orders for all departments/projects and maintaining accurate records and procedures
• Obtaining documented client sign-off on all aspects of budgets
• Producing all final invoices
• Completing full reconciliation reports

• At least 3 years’ experience in a Project Management role
• Experience running logistically challenging events
• Experience implementing and maintaining delegate logistics plans
• Event reconciliation with a proven track record
• Experience working with hotels and venues
• UK end-to-end management of events for over 500 people (essential)
• Experience leading, directing, or co-ordinating teams through event management (essential)
• Excellent rapport-building, active listening, and communication skills
• Financial and budget management
• Experience producing client proposals
• Experience managing multiple clients and events simultaneously
• Knowledge of production elements including technical, design, print, video, multimedia, and presentation
• Delegate management, including online registration (preferable)
• All financial, commercial, administrative, and customer-focused competencies commensurate with project management responsibilities
• A full UK driving licence
• Good computer literacy skills (particularly Teams, Outlook, Trello)

Delegate management, including online registration

Guaranteed interview for Armed Forces veterans and Reservists who meet the minimum essential criteria