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The Executive Recruiting team at SharkNinja partners directly with senior leaders to hire world-class executives who shape the future of the company. We manage highly visible and often complex searches across all functions, balancing a need for speed with a white-glove candidate and internal client experience. The Senior Coordinator (Executive Recruiting) owns and orchestrates end-to-end executive search delivery across multiple VP+ roles, ensuring alignment between business leaders, external search partners, and internal stakeholders while driving speed, quality, and candidate experience.
Job Responsibility:
Lead the coordination of requisition-based executive searches, from kickoff through onboarding, including scheduling hiring manager screens, interview panels, alignment meetings and interview debrief meetings
Own search strategy, cadence, and executive stakeholder alignment
Manage and performance review external search firms
Drive BLUF-style reporting, risk mitigation, and decision velocity
Ensure consistent candidate experience and offer execution
Track pipeline health, diversity goals, and time-to-fill metric
Manage confidential requisitions with discretion, ensuring sensitive information is handled appropriately in calendar holds, invites, and communications
Build strong partnerships with recruiters, sourcers, and executive assistants, serving as the primary point of contact for scheduling logistics and process alignment
Provide white-glove candidate experiences for onsite interviews, virtual interview greets, thoughtful communications, and personalized touches such as offer gifts
Maintain and update key recruiting resources such as candidate pipelines, pre-brief documents, Teams channels, and executive availability trackers
Track and manage offer letters, NDA distribution, signatures, and compliance for all executive-level candidates
Anticipate roadblocks and proactively communicate updates or scheduling challenges to recruiters, hiring leaders, and executive assistants
Support the onboarding process by coordinating with executive assistants and ensuring a smooth transition for new hires
Manage retained search relationships with third party executive search firms and candidate coordination through high touch communication and flawless execution of onsite candidate interviews
Develop process innovation to elevate the Executive Search programmatic interview guides for internal hiring leaders in partnership with Talent Acceleration
Requirements:
Bachelor's degree required
6+ years of experience in recruiting coordination, executive support, or a related role, preferably in an executive search or high-growth technology environment
Experience supporting C-suite or VP-level searches
Experience managing relationships with retained search firms
Proven success managing complex scheduling with senior executives and their assistants
Experience handling confidential information with discretion and professionalism
Strong proficiency with scheduling tools, calendar management, and recruiting platforms
Excellent written and verbal communication skills
Ability to work both independently and collaboratively in a fast-paced environment
Passion for creating an exceptional candidate and client experience
What we offer:
medical insurance
dental insurance
vision insurance
flexible spending accounts
health savings accounts (HSA) with company contribution