Senior Conference Producer / Senior Conference Marketing Specialist

• Market Research: Conduct in-depth research on market trends, competitor landscapes, and industry challenges
• Value proposition Creation: Discuss valid topics with the chair and write and delivering event briefs for the marketing and editorial teams
• Conference agenda curation: Coordinate with chair and session chairs to select the oral and poster presentation candidates, schedule the presentation timing for all slots
• Stakeholder Engagement: Establish relationships with key stakeholders, including chair, session chairs, speakers to create advocacy for our events
• Website Management: Keep event websites updated with the latest information, speakers, partners, and sessions
• Budget Preparation and Tracking: Prepare budget forecast before the event, and update the budget regularly to check the potential profit and loss
• Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly
• Milestone Tracking: Monitor and track progress to ensure KPIs and event targets are achieved
• Team Coordination: Coordinate with editorial team, marketing team, live session teams
• Editorial progress monitor: Work closely with the editorial team on abstract processing and with production teams on abstract book preparation
• Oversee live streaming of virtual events to ensure the smooth operation of the live sessions
• Onsite Delivery: Lead the creation and delivery of event briefs for on-site delivery, ensuring exceptional on-site execution of the conferences to meet customer expectations
• Marketing strategy creation: Ensure maximum outreach to target markets and promote the conference through various channels
• Conference collateral materials creation: draft copies for brochures, banners, sponsorship prospectus
• Marketing Copywriting: Create promotional copy for marketing channels, including Email campaigns, SM posts, Media partners and editorial needs.
• SEO marketing: Improve the website ranking and increase the website traffic
• Sponsorship marketing: Secure partners and coordinate their participation and sponsorship
• Content Development: Create content for conference sessions, interviews, and speaker/host scripts by collaborating with internal and external stakeholders
• Marketing campaigns progress tracking: Monitor and track progress to ensure the timely execution of all marketing schedules
• Post-Event Analysis: Conduct evaluations and prepare detailed reports highlighting event outcomes.
• Recognize work processes and/or outcomes that are negatively impacting the project
• owns the issue and takes action to address deficiencies by identifying resolutions and notifying the appropriate manager.

• A Bachelor or Master's degree in any subject
• Candidates with at least 2 years of relevant experience are welcome to apply
• Experience in conference industry is preferred
• Are curious about people and love to speak, build and nurture relations
• Capable of handling multiple projects, and articulate common objectives for the teams to follow.
• Excellent online call etiquette and written communication skills
• International travel and confidence in face-to-face networking
• Proven ability to work well in a team but also initiative to work on your own

Experience in conference industry is preferred

• Professional and personal development
• International work environment
• Flexible working hours in the limits of a full-time job
• Trips to the other MDPI offices
• Attending Scientific Conferences
• Competitive salary, benefits