Senior Company Secretarial Assistant Job at Vodafone (London)

Senior Company Secretarial Assistant

We are recruiting for a Senior Company Secretarial Assistant to assist the Deput...

Location

United Kingdom , Cardiff

Salary:

Not provided

Admiral Group Plc

Expiration Date

Until further notice

Requirements

A governance related qualification or experience of working in a governance role
Knowledge and understanding of governance frameworks ideally within a regulated sector
Excellent attention to detail and experience of providing a professional service to individuals working at all levels in the organisation
Proficiency with technology and systems relevant to company secretarial work, such as Diligent Entities and Diligent Boards (or equivalent)
Ability to build positive relationships and effectively influence, advise and support people throughout the organisation
Excellent written and verbal communication skills
Willingness to regularly work from the office including, when required, to attend team, Board and Committee meetings
Willingness to engage with team and Company activities, events, impact days and other social events as and when they arise

Job Responsibility

To support the highest standards of governance across the organisation
Reporting to the Subsidiary Company Secretary, and supporting the Deputy Group Company Secretary and team, together with Subsidiary Boards and Committees (where necessary) and members of the Senior Management Team in all governance matters to include: Liaising with Boards and Committee members to coordinate board dates
Coordinating board papers
Attending and minuting regulated Board and Committee meetings, drafting accurate and comprehensive minutes and maintaining action logs
Coordinating Board evaluations and SMCR Fitness and Proprietary assessments
Assisting the Deputy Company Secretary and other members of the Company Secretary team with preparation for annual accounts and governance statements where required
Assisting the Company Secretarial Team with Companies House submissions and regulatory filings
Manage and support the development of corporate governance administration providing advice and support to other administrators and/or members of the Company Secretary Team to ensure consistency and quality of service delivery is maintained

What we offer

Up to £3,600 of free shares each year after one year of service
33 days holiday (including bank holidays) when they join us, increasing the longer you stay with us, up to a maximum of 38 days (including bank holidays)
Option to buy or sell up to an additional five days of annual leave
Great work-life balance

Fulltime

Senior Assistant Company Secretary

This is a senior role supporting our boards, committees, joint ventures and subs...

Location

United Kingdom , London

Salary:

60000.00 - 70000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong experience in company secretariat, governance or corporate administration gained by working within a multi-entity organisation ideally in a regulated housing environment
Either CGI (ICSA) qualified, or equivalent qualification and/or demonstrable experience in a regulated sector
Strong understanding of company law, governance frameworks and statutory filing requirements
Experience of supporting boards or committees, including preparing papers, advising stakeholders, and taking accurate minutes
Strong stakeholder communication skills and ability to build trusted relationships with senior leaders
Strong organisation skills, excellent attention to detail and confidence in managing competing priorities in a busy environment

Job Responsibility

Lead day-to-day governance support for boards, committees, joint ventures and subsidiary companies across the Group
Ensure meetings are well planned, properly serviced and compliant with legal, regulatory and good practice requirements
Provide clear governance advice to board and committee members, senior leaders and colleagues across the business
Support the setup and ongoing management of commercial subsidiaries and other legal entities within the Group structure
Oversee company records, statutory filings, registers and governance information so they are accurate and up to date
Help improve governance processes and procedures so they are efficient, practical and fit for purpose
Deputise for the Group Company Secretary, including attending meetings and taking minutes when required

Fulltime

Senior Assistant Company Secretary

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Strong technical knowledge of the UK Companies Act, UK Corporate Governance Code and UK Listing Rules
CGI-qualified with significant post qualification experience in a Corporate Secretariat function, including experience within a plc
Strong interpersonal skills with the ability to build and maintain relationships with senior stakeholders
Excellent written and verbal communication skills, with strong attention to detail
Proven organisational and forward planning skills, with the ability to prioritise workload and manage deadlines
Flexible approach to working and ability to contribute positively to team effectiveness and process efficiencies
Experience effectively managing and leading a team

Job Responsibility

Plc governance: Oversight of statutory, listing and disclosure obligations in line with UK and US-listed requirements
Ensure governance processes, controls and documentation meet regulatory requirements and best practice standards
Oversee implementation and operation of key governance policies, including compliance with the Market Abuse Regulations
Oversight of plc regulatory filings and market disclosures, including stock exchange announcements, SEC filings and Companies House submissions
Maintain a forward looking view of governance, regulatory and best practice developments impacting the Group
Board and Committee governance: Act as Secretary to a plc Board Committee and the Group Disclosure Committee, ensuring effective governance, decision making and information flow
Lead the preparation of Company Secretariat papers for the plc Board and its Committees ensuring consistency, quality and compliance
Support the internally facilitated Board Performance review, including analysis of results and reporting to the Board
Provide governance advice and support to the Chair, Non Executive Directors and senior stakeholders
Corporate reporting and disclosure: Lead the Company Secretariat workstream for the Annual Report, including ownership of governance reporting

What we offer

Yearly bonus: 20%
Company car: company funded car of £580 per month + private fuel or cash alternative of £630 per month
Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
Charity days: 5 days/year
Maternity leave: 52 weeks: the first 13 weeks are fully paid, followed by 26 weeks of half pay
Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%
Access to: private medical, private dental, free health assessments, share save scheme
Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan

Fulltime

Senior Assistant Company Secretary

As the Senior Assistant Company Secretary, you will support the Deputy Company S...

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Extensive experience in a similar role providing senior-level governance and company secretarial support, and of working in a Company Secretariat team
Experience with company secretarial software and databases (e.g. Board Intelligence, Diligent)
Substantial understanding of Corporate Governance best practice and experience of applying this understanding pragmatically in support of boards and committees and for statutory requirements
CGI qualification
Experience & ability to deal with senior/ Board level stakeholders
Strong organisational skills and attention to detail
Excellent communication and written skills
Ability to work independently and as part of a team

Job Responsibility

Board and Committee meeting support - Supporting the preparation of agendas, drafting papers and compiling board packs for Board and Committee meetings for Group Board and Committees to deliver all aspects of meeting cycle timelines, and ensuring the timely publication of high-quality meeting materials. Supporting with the meeting minutes for Board Committees
Supporting the implementation of governance best practice - Supporting the Deputy Company Secretary in driving governance as excellence and the development and implementation of corporate governance policies and frameworks, procedures and practices. Preparing research and briefing materials for the Deputy Company Secretary on changes to the governance and regulatory landscape., as well as keeping abreast of approaches to common reporting items by industry peers
Subsidiary compliance - Overseeing the management of statutory compliance for subsidiary companies within the Group. Including transactional work to support the drafting of resolutions. Assisting with oversight of work carried out by the Assistant Company Secretary to include the maintenance of statutory records
ensuring compliance with the Companies Act
assisting with paper and online submissions at Companies House. and supporting the administration of inter-group transactions
Projects and record keeping - Leading on projects to help streamline and create effective governance processes within the organisation and to create an efficient best in class Governance and Company Secretariat. Helping to maintain accurate records of corporate actions in online portals and electronic databases - including resolutions, minutes, and other relevant documents
Assisting with compliance queries relating to the Group Delegation of Authority. Assisting with technical enquiries and drafting disclosures required for annual Group and subsidiary company accounts (e.g. s172 disclosures and corporate governance statements). Assisting other stakeholders in the business with miscellaneous reporting requirements (Payment Practices, Modern Slavery) where required. Managing Due Diligence and ‘Know Your Customer’ and Ultimate Beneficial Owner requests

What we offer

Great pay, bonuses, up to 28 days off plus bank holidays, and paid time for charity work
Discounts, vouchers, a pension plan and loads more
Amazing learning tools and top-notch parental leave policies

Fulltime

Senior Assistant Company Secretary

The Senior Assistant Company Secretary is initially a 12 month fixed term contra...

Location

United Kingdom , London

Salary:

Not provided

Collinson

Expiration Date

Until further notice

Requirements

5+ years’ company secretarial experience
Relevant Degree / Fully Qualified CGI
Knowledge of the requirements and scope of a company secretarial department
Strong communicator, both verbally and in writing, ability to provide succinct and clear interpretation and explanations of legislative and related formalities
High level of accuracy and excellent attention to detail
Ability to work in fast paced global environment balancing multiple priorities
Proactive self-starter possessing a can do, problem solving and collaborative mindset
Proven ability to operate within tight timeframes and managing internal stakeholder expectations accordingly
Experience of supporting boards and committees, including minute writing, agenda management and using board software
Confident at using Diligent Entities

Job Responsibility

Support the Company Secretary in ensuring compliance with applicable laws, regulations, and corporate governance codes (e.g., Wates)
Assist in the development, implementation, and monitoring of governance frameworks and policies
Maintain and ensure compliance with statutory records and filings (e.g., Companies House filings)
Assist in keeping the Board up to date on any new legislation affecting the business or their responsibilities
Prepare and distribute agendas, papers, and minutes for Board meetings
Ensure that the Board [and its committees] operate effectively and comply with their terms of reference
Provide guidance to directors and committee members on governance matters
Assist in scheduling Board meetings ensuring proper documentation and procedures
Build and maintain strong relationships with Board members, senior executives, and external advisers
Act as a liaison between the Board and senior management, ensuring clear communication and alignment

Fulltime

Company Secretarial Assistant

To support the Corporate Governance team in running an effective and efficient a...

Location

United Kingdom , London

Salary:

Not provided

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Experience with interacting at Executive level
Experience with production of Board and Committee packs
Experience with calendar and meeting management
Excellent attention to detail
Able to communicate effectively with others, both verbally and in writing, ability to be able to listen
Ability to be adaptable to changing circumstances
Able to manage uneven workload and respond quickly to ad hoc queries from the business
Strong organisational skills
Outcome focused, self-motivated, very flexible and enthusiastic
Professional approach to successfully interact with senior management /colleagues/ external suppliers

Job Responsibility

Provide complete and accurate administration services to the Corporate Governance team including: maintaining the entity management system, filing forms with Companies House, managing the team email account, dealing with routine correspondence and enquiries, maintenance and updating of departmental logs
Organise meetings as instructed including scheduling dates and logistics
Coordinate the production of Board and Committee packs on Board Intelligence in accordance with the agreed timelines, including the drafting of agendas, paper requests and skeleton minutes
Maintain the Board and Committee agenda plans
Manage the Board and Committee action logs on a timely basis
Prepare meeting packs for the team prior to meetings
Manage the company secretarial calendar including scheduling team meetings and setting reminders for key events
Ensure Beazley Group Company and Committee minute books are complete and up to date
Maintain the statutory books and records of various Beazley companies and ensure all statutory returns are completed accurately and in a timely manner
Take the initiative to identify and resolve problems as they arise to facilitate the smooth running of the team

Group Assistant Company Secretary

This is an exciting opportunity to join the Group Secretariat & Corporate Govern...

Location

Republic of Ireland , Dublin

Salary:

Not provided

Bank of Ireland

Expiration Date

June 30, 2026

Requirements

Relevant third level qualification, ideally, ICSA or relevant legal or business qualification
Experience operating at Board or Executive level, with confidence, sound judgement and the ability to provide constructive challenge
Comfortable navigating complex governance environments and can interpret regulatory requirements in a practical way
Communicates clearly and builds trusted relationships with a wide range of stakeholders, including senior leaders and Non-Executive Directors
Highly organised and can manage competing priorities while maintaining attention to detail and accuracy
Strong analytical skills, enabling you to distil complex discussions into clear, concise outputs that support effective decision-making
Proactive and thoughtful approach will help you identify opportunities to improve governance processes and contribute to wider team goals

Job Responsibility

Act as Secretary to key Board Committees, planning and delivering agendas, coordinating papers, and producing clear, decision-focused minutes
Manage forward schedules and action logs, ensuring decisions are followed through and delivered in line with governance requirements
Lead Committee effectiveness evaluations, coordinating inputs and identifying actions to strengthen performance
Support the ongoing development of the Group's governance framework, working with stakeholders to improve clarity, consistency and effectiveness
Enable strong communication between Boards, Committees and senior leadership, ensuring timely and well-judged information flow

What we offer

Hybrid working
25 days annual leave
Excellent pension contributions
Flexible working options
6 months paid maternity leave
Innovative fertility and surrogacy policy
Working parent and carer supports
Substantial health insurance contribution
Employee Assistance Programme
WebDoctor

Fulltime

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Paralegal - Company Secretarial

Experienced Company Secretary Paralegal. The primary focus of this role will be ...

Location

United Kingdom , Birmingham

Salary:

Not provided

Shakespeare Martineau

Expiration Date

Until further notice

Requirements

Previous experience within a Company Secretarial role is preferred, but not essential
Client facing/secondment experience
Strong relationship management skills and confidence in dealing with clients and senior colleagues
Strong IT skills and accurate typing ability
High level of accuracy and attention to detail, with excellent verbal and written communication skills
High degree of flexibility and initiative along with excellent organisational and prioritising skills
the ability to adapt and manage priorities at short notice is essential
The ability to manage multiple stakeholders at all levels
Strong business and commercial acumen
Enthusiasm, drive, commitment and a strong team player

Job Responsibility

Assist in drafting and maintaining corporate governance materials
Companies house filings
Due diligence requests and AML checks
Research relevant laws and regulations
Changes to company structures
Taking minutes for Board meetings with a highly technical focus
Assisting the Chair to ensure the meetings run smoothly
Performing regular updates to client documents
Quality Assurance tasks
Maintaining ongoing client relationships

What we offer

A culture of trust and empowerment with responsibility and autonomy over your work
The support and encouragement of a great team behind you and friendly partners who all want to help you thrive
Exposure to excellent development and collaboration within your team
A competitive package with amazing benefits
Agile working and offer a blended approach to where and how we work

Fulltime

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Senior Company Secretarial Assistant

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