Senior Benefits Analyst Job at HF Sinclair (Dallas)

Job Description

HF Sinclair is seeking a Senior Benefits Analyst based in Dallas, TX. In this role, you will provide analytical, technical and project management support for various initiatives in the benefits department. Works under minimal supervision with latitude to use initiative and independent judgment. May direct or lead the work of others from time-to-time. Responsibilities include benefits and retirement plan administration, financial reconciliation, systems and data management, benefit negotiation, contract review, vendor management, and implementation of new programs and services. Serves as a key resource for benefits operations, data integrity, and vendor coordination.

Job Responsibility

Oversees administration activities of various employee benefit programs, such as group insurance, life, medical and dental, accident and disability
Interprets benefit policies, reviews claims as needed, and ensures all required forms and legal documents are supplied
Serves as primary point of contact and manages relationships with carriers, consultants, and service providers to obtain renewals, settlements, claims and utilization data, enrollment information, and resolve issues
Monitors program experience recommends enhancements or changes to existing programs consistent with benefit objectives and strategies by analyzing claims, administrative fees, and utilization
develops per capita cost analysis by plan
Reviews and participates in negotiations on contract provisions with insurance carriers, administrators and service providers
coordinates execution of plan documents and service agreements
Researches and prepares reports for management on benefits issues as assigned
prepares quarterly materials for Retirement Plans Committee meetings
Proactively partners with human resources (HR), Payroll, Finance, and IT to support operational and strategic needs of the business and employees
Consults with employees on eligibility for insurance, hospitalization and other benefits, amounts of coverage and claims procedures
Manages audits of benefits data to ensure integrity and alignment with plan documents
identifies and resolves discrepancies across systems, payroll, and vendors
Oversees and maintains benefits administration systems and processes, including coordination of eligibility, payroll, and vendor file feeds
supports troubleshooting, testing, and ongoing system enhancements
Supports implementation of new benefit programs, vendor transitions, and system updates
May support 401(k) compliance testing and audit processes
Leads partnership with internal and external resources to complete the annual benefit plan audit and Form 5500 filing process
Develops and implements strategies and plans outlining actions to support various benefit plan designs, ERISA requirements and employees’ communications
Independently prepares, reviews and obtains necessary documentation for qualified plans’ IRS and ERISA mandated submissions and employee communications
Leads participation in surveys and benchmarking activities to assess programs and solutions
assists in procurement and evaluation of bids for services or benefit programs
Supports and participates in the quarterly Retirement Plan Committee meetings
Completes special assignments or tasks assigned by their supervisor

Requirements

A minimum of 8 years of benefits analysis, administration, and/or retirement plan experience is required
A minimum of a Bachelor’s Degree in Business Administration or equivalent combination of education and years job-related work experience (w/o degree requires a total of 10 years of job-related experience) is required
Advanced knowledge of ERISA, COBRA, FMLA, HIPAA, ACA and other general retirement and welfare plan concepts or other relevant Human Resource regulations
Demonstrated ability to manage vendors, lead projects, and resolve complex operational and data-related issues
Strong analytical and problem-solving skills, including the ability to interpret data, identify trends, and develop actionable recommendations
Proficient in Microsoft Excel and other data tools
Strong written and verbal communication skills
Strong decision-making, organizational, and negotiation skills
Ability to handle confidential information, including Protected Health Information (PHI), and ensure compliance with applicable HIPAA and data privacy requirements
Detail-oriented with strong accuracy and follow-through
Ability to perform intermediate mathematical calculations and demonstrate strong reading and writing skills

Nice to have

Experience with benefits administration systems, vendor implementations, and data management processes is strongly preferred
Experience with reporting tools (e.g., dashboards, Power BI) preferred

What we offer

Medical Insurance
Vision Insurance
Dental Insurance
Paid Time-Off
401(k) Retirement Plan with match
Educational Reimbursement
Parental Bonding Time
Employee Discounts

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Senior Benefits Analyst

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