Senior Associate, Finance & Operations Job at New York Embroidery Studio (New York)

Job Description

NYES is seeking a disciplined, detail-oriented Senior Associate to join our NYC team on-site daily. This role is designed for a professional with a strong foundation in accounting who is also capable of managing corporate operations. You will be responsible for the integrity of the General Ledger and Accounts Payable (70%) while serving as the internal administrator for our Payroll and HR functions via our Paychex PEO (30%).

Job Responsibility

Own the end-to-end Accounts Payable process, including vendor onboarding, invoice intake, coding, approvals, and weekly payment runs (ACH, wire, check), as well as 1099 maintenance
Perform PO, receipt, and invoice matching to ensure accuracy and proper authorization before payment
Serve as the primary point of contact for vendors
resolve billing discrepancies, manage statements, and maintain strong relationships
Assist the Accounting Manager with the month-end close process, including bank reconciliations and preparing journal entries
Oversee corporate credit card reconciliations and employee expense reimbursement (e.g., Expensify/Ramp)
Work closely with operations, procurement, and leadership to ensure financial data aligns with business activities
Maintain digital filing systems to ensure we are always “audit-ready,” while assisting the Accounting Manager in reconciling prior-year records to ensure full audit readiness for the upcoming year
Act as the primary administrator for Paychex
Review and process semi-monthly payroll for all staff
Manage the annual open enrollment process and ensure all new hire/termination paperwork is filed correctly in the PEO portal
Be the “face of finance” in the office—answer employee questions regarding pay stubs, benefits, or expense policies

Requirements

2–4 years of professional experience in accounting, audit, or corporate finance operations
Bachelor’s degree in Accounting, Finance, or a related field
High proficiency in QuickBooks Online (or similar ERP systems) and advanced Excel (e.g., pivot tables, VLOOKUPs, and complex formulas)
Prior experience navigating PEO platforms such as Paychex, Rippling, or Gusto is strongly preferred
Ability to operate effectively in a high-density, fast-paced office environment
Candidates must demonstrate high emotional intelligence and the ability to maintain strict confidentiality regarding sensitive HR and payroll data

What we offer

Comprehensive medical insurance provided via our Paychex PEO
401(k) plan eligibility following one year of continuous service

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Senior Associate, Finance & Operations

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