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Senior Associate, Finance & Operations

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New York Embroidery Studio

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Location:
United States , New York

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Category:
Finance

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Contract Type:
Not provided

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Salary:

90000.00 - 105000.00 USD / Year
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Job Description:

NYES is seeking a disciplined, detail-oriented Senior Associate to join our NYC team on-site daily. This role is designed for a professional with a strong foundation in accounting who is also capable of managing corporate operations. You will be responsible for the integrity of the General Ledger and Accounts Payable (70%) while serving as the internal administrator for our Payroll and HR functions via our Paychex PEO (30%).

Job Responsibility:

  • Own the end-to-end Accounts Payable process, including vendor onboarding, invoice intake, coding, approvals, and weekly payment runs (ACH, wire, check), as well as 1099 maintenance
  • Perform PO, receipt, and invoice matching to ensure accuracy and proper authorization before payment
  • Serve as the primary point of contact for vendors
  • resolve billing discrepancies, manage statements, and maintain strong relationships
  • Assist the Accounting Manager with the month-end close process, including bank reconciliations and preparing journal entries
  • Oversee corporate credit card reconciliations and employee expense reimbursement (e.g., Expensify/Ramp)
  • Work closely with operations, procurement, and leadership to ensure financial data aligns with business activities
  • Maintain digital filing systems to ensure we are always “audit-ready,” while assisting the Accounting Manager in reconciling prior-year records to ensure full audit readiness for the upcoming year
  • Act as the primary administrator for Paychex
  • Review and process semi-monthly payroll for all staff
  • Manage the annual open enrollment process and ensure all new hire/termination paperwork is filed correctly in the PEO portal
  • Be the “face of finance” in the office—answer employee questions regarding pay stubs, benefits, or expense policies

Requirements:

  • 2–4 years of professional experience in accounting, audit, or corporate finance operations
  • Bachelor’s degree in Accounting, Finance, or a related field
  • High proficiency in QuickBooks Online (or similar ERP systems) and advanced Excel (e.g., pivot tables, VLOOKUPs, and complex formulas)
  • Prior experience navigating PEO platforms such as Paychex, Rippling, or Gusto is strongly preferred
  • Ability to operate effectively in a high-density, fast-paced office environment
  • Candidates must demonstrate high emotional intelligence and the ability to maintain strict confidentiality regarding sensitive HR and payroll data
What we offer:
  • Comprehensive medical insurance provided via our Paychex PEO
  • 401(k) plan eligibility following one year of continuous service

Additional Information:

Job Posted:
April 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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