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The TULA Finance Team is looking for a motivated Accounts Payable and Accounts Receivable Senior Associate.This role reports to the Accounting Manager. This role is remote with some regular travel for business and team meetings at our NYC Hub. The AP/AR Sr. Associate is responsible for a variety of accounting functions, including, but not limited to: payables & receivables, general accounting, customer sales invoicing and collections, vendor invoice payment processing, as well as various reporting relating to accounts payables and accounts receivables. This role will be responsible for managing the operational functions and activities relating to Accounts Payable and Accounts Receivable; ensuring workflow requirements are performed in a timely and accurate manner; maintaining cost effective and efficient processes; and delivering superior internal and external customer service in support of organizational goals.
Job Responsibility:
Ensure timely approval and payment of the Company's invoices, utilizing best practices to ensure the most efficient use of the Company's cash and internal customers' time in accordance with established policies and procedures
Oversee invoice approval process through a 3-way match ERP system workflow
Forecast weekly payments runs assisting the Accounting Department with weekly payment projections
Provide accounting assistance to management and employees related to vendor expenses including payment research, expense analysis, and procedures
Ensure all vendor inquiries are reviewed/addressed in a timely manner
Assist with month-end closing tasks, including assistance with month end AP accruals
Assist with internal and external audits as needed
Assist with the implementation of processes and procedures relating to internal controls for the purpose of maintaining accurate and timely payments and support documentation
Manage the Accounts Receivables process to ensure billing and receivables are correctly processed in a timely manner while Implementing deadlines for invoicing and payment collection
Review weekly aging reports to drive collection efforts and communicate with the Accounting teams for weekly collection projections and areas of risk
Forecasts weekly collections in assisting the Accounting Department with cash flow projections
Application and recording of customer remittance payments and chargebacks to invoices while working closely with the sales and operation teams for researching and disputing unanticipated customer deductions and chargebacks
Address and correct any discrepancies in accounts or billings
Assist with month end closing process pertaining to deferred income analysis
Assist with the implementation of processes and procedures relating to internal controls for the purpose of maintaining accurate and timely invoicing and collections
Requirements:
Ideally of 3-5 years' experience in a similar AP/AR combined role
Must have prior experience with the financial accounting system NetSuite
Must have prior experience with the Accounts Payable module Bill.com
Prefer candidates with prior retail and/or wholesale accounting processes
Have strong experience with 1099 annual filing process
Bachelor's Degree in Accounting (or related field of study) preferred
Excellent Microsoft Excel skills (proficient in Microsoft Word, PowerPoint and Outlook)
Excellent organizational & time-management skills
Able to work in fast-paced environment and can juggle multiple tasks
Sound judgment with exceptional problem-solving skills
Flexible and able to adapt with change
A team player with excellent communication (written and verbal) with customers and vendors, as well as with cross functional departments
What we offer:
health insurance coverage
wellness and remote support programs
paid leave programs
education-related programs
Unlimited PTO
paid holidays
competitive annual bonus with possibility for achievement based on performance and company results
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