This list contains only the countries for which job offers have been published in the selected language (e.g., in the French version, only job offers written in French are displayed, and in the English version, only those in English).
The Senior Assistant will provide high-level administrative support to the Faculty Engagement team and serve as a key resource within Dana-Farber Cancer Institute’s Division of Philanthropy. Reporting to the Assistant Vice President, Faculty Engagement, this role supports a dynamic and growing function that strengthens collaboration between Philanthropy staff, donors, and the Institute’s world-renowned faculty to advance Dana-Farber’s mission to defy cancer.
Job Responsibility:
Support AVP and Faculty Engagement Directors in preparing for faculty meetings, including scheduling, agendas, financial reports, and related materials
Schedule meetings with faculty on behalf of the Faculty Engagement Directors and assist with meeting preparation, follow-up and timely dissemination of meeting summaries
Coordinate logistics and materials for internal meetings, including drafting slide decks, Faculty Engagement team meetings and training sessions
Enter and manage a high volume of information in the donor database, ensuring accurate and timely tracking of faculty’s philanthropy activity and donor assignments
Assist with reporting on Faculty Engagement key performance indicators and ensure the integrity of sensitive data
Serve as liaison to colleagues across the Division of Philanthropy and faculty administrators at the Institute to triage and prioritize incoming requests and ensure timely responses
Contribute to team-wide initiatives such as operational planning, development of new workflows, and internal trainings on Faculty Engagement practices and standards
Manage and maintain a centralized faculty calendar of meetings and the Faculty Engagement SharePoint site
Serve as a point of contact for internal inquiries from Philanthropy staff and triage faculty or donor-related requests appropriately
Handle sensitive and confidential information with professionalism and discretion
Exercise sound judgment in prioritizing tasks and solving problems independently
Requirements:
High school diploma or equivalency required
Associate’s or Bachelor’s degree preferred
1 year of administrative work experience required
Demonstrated ability to support senior leadership in a fast-paced, collaborative environment
Excellent written and verbal communication skills
Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint) and collaboration tools such as Zoom and Microsoft Teams
Impeccable organizational skills and attention to detail
High degree of professionalism, integrity, and confidentiality
Nice to have:
Ideal prior experience as an executive assistant, coordinator, or in an operations role, ideally in academic, research, or healthcare philanthropy settings
Experience with CRM platforms (e.g., Salesforce, Blackbaud) strongly preferred