Senior Assistant Company Secretary

• Support the Company Secretary in ensuring compliance with applicable laws, regulations, and corporate governance codes (e.g., Wates)
• Assist in the development, implementation, and monitoring of governance frameworks and policies
• Maintain and ensure compliance with statutory records and filings (e.g., Companies House filings)
• Assist in keeping the Board up to date on any new legislation affecting the business or their responsibilities
• Prepare and distribute agendas, papers, and minutes for Board meetings
• Ensure that the Board [and its committees] operate effectively and comply with their terms of reference
• Provide guidance to directors and committee members on governance matters
• Assist in scheduling Board meetings ensuring proper documentation and procedures
• Build and maintain strong relationships with Board members, senior executives, and external advisers
• Act as a liaison between the Board and senior management, ensuring clear communication and alignment
• Support shareholder engagement and communications, including preparing resolutions and announcements
• Providing minutes and information to external auditors relating to year end audits
• Maintaining and dealing with queries on the Delegated Authority Policy
• Monitor corporate governance developments and ensure the organization remains informed and compliant
• Leading the financial year end process including the preparation of the corporate governance section of the annual report (30 April year-end)
• Assist in identifying and mitigating governance-related risks
• Provide leadership and guidance to junior members of the secretariat team, fostering professional development
• Support the Company Secretary in managing departmental resources and priorities
• Take ownership and drive projects forward in particular with entity rationalisations, group financing arrangements, tax/treasury transactions and other ad hoc matters
• Provide support in implementing governance technology solutions or process improvements

• 5+ years’ company secretarial experience
• Relevant Degree / Fully Qualified CGI
• Knowledge of the requirements and scope of a company secretarial department
• Strong communicator, both verbally and in writing, ability to provide succinct and clear interpretation and explanations of legislative and related formalities
• High level of accuracy and excellent attention to detail
• Ability to work in fast paced global environment balancing multiple priorities
• Proactive self-starter possessing a can do, problem solving and collaborative mindset
• Proven ability to operate within tight timeframes and managing internal stakeholder expectations accordingly
• Experience of supporting boards and committees, including minute writing, agenda management and using board software
• Confident at using Diligent Entities

Insurance industry knowledge desirable but not essential