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Senior Analyst - Administrative Assistance (Team Lead)

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Willis Towers Watson

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Location:
Philippines , Taguig

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Responsibility:

  • Provide top-level administrative support to executives, managing complex calendars, scheduling meetings, and coordinating travel arrangements
  • Prepare, edit, and ensure the accuracy and professionalism of documents, presentations, and reports (updating of organization charts, publications, newsletters)
  • Serve as the main point of contact for internal and external stakeholders, handling inquiries and representing the executive team with professionalism
  • Manage confidential information, maintaining its integrity and accessibility while upholding the highest level of confidentiality
  • Proactively prepare and distribute materials for executive-level meetings
  • Conduct research, gather data, and provide valuable insights to support decision-making
  • Coordinate and oversee special projects, collaborating with cross-functional teams and external partners
  • Manage incoming communications, responding promptly and effectively
  • Assist in budget management and expense tracking, ensuring compliance and providing detailed reports
  • Identify opportunities for process improvement and implement solutions to streamline workflows
  • Foster positive working relationships, acting as a liaison between executives and staff members to promote effective communication and collaboration
  • Distribution List Maintenance
  • Ensure adherence to compliance requirements (e.g. training credits)
  • Maintenance of intranet pages
  • License monitoring

Requirements:

  • Bachelor's degree in a relevant field or equivalent work experience
  • At least 7 years' relevant experience in administrative support roles preferred
  • At least 3 years' relevant experience in executive administrative support roles preferred
  • Proficient computer skills, including MS Office (Word, Excel, PowerPoint)
  • Able to work in a hybrid scenario (onsite and work from home), and work with others in a hybrid scenario
  • Can work in different shifts (APAC, EMEA, North America) and can work with others in different shifts
  • Proven experience in high-level administrative roles, supporting senior executives or leadership-level personnel
  • Exceptional organizational and time management skills in fast-paced environments
  • Excellent written and verbal communication skills, with keen attention to detail and polished document production
  • Advanced proficiency in Microsoft Office suite and collaboration platforms
  • Discreet handling of highly confidential information with unwavering professionalism
  • Strong problem-solving and proactive decision-making abilities
  • Outstanding interpersonal skills for confident interaction with stakeholders at all levels
  • Flexibility to adapt and work independently with minimal supervision
  • Demonstrated professionalism, integrity, and confidentiality

Additional Information:

Job Posted:
May 11, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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