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Senior Administrator - Legal

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Office Angels

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Location:
United Kingdom , Nottingham

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Category:

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Contract Type:
Not provided

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Salary:

28000.00 - 30000.00 GBP / Year

Job Description:

We are recruiting for an experienced Practice Assistant to join a busy Health, Advisory and Litigation team. This is a hybrid role based in Nottingham, working closely with a team of legal professionals and supporting 4-5 fee earners. We are particularly interested in candidates who come from the public sector or a legal litigation environment and who enjoy working in a collaborative, fast-paced team. This role acts as a key point of contact for fee earners, providing high-quality administrative, organisational and client support. You will take ownership of tasks from instruction through to completion, managing workflows independently or by utilising team and shared service resources where appropriate.

Job Responsibility:

  • Actively support client relationships and handle basic client queries where appropriate
  • Manage document production, checking accuracy and formatting before passing to fee earners
  • Take and make client-related calls and manage messages
  • Support business development activities including meetings, tenders, directories and client training
  • Maintain CRM systems, ensuring client and contact information is accurate and up to date
  • Open and close files, manage filing and record-keeping, and produce engagement letters in line with compliance requirements
  • Monitor key dates and ensure compliance procedures are maintained on all matters
  • Support fee earners with pitches, presentations and internal/external meetings
  • Manage diaries, travel, accommodation, meeting rooms and itineraries
  • Prepare agendas, circulate papers and maintain Excel spreadsheets
  • Organise events, seminars and conferences
  • Handle photocopying, printing, couriers and correspondence
  • Receive instructions via digital dictation and action accordingly
  • Manage enquiry inboxes and website queries
  • Act as a central point of contact for fee earners and clients
  • Monitor post and emails, prioritising and responding where appropriate
  • Draft correspondence on behalf of fee earners when required
  • Provide support to colleagues during periods of high workload
  • Answer calls for team members and participate in phone cover rotas
  • Take minutes and follow up on actions
  • Liaise with managers regarding absences and arrange appropriate cover
  • Assist with billing, credit control and client/event invoicing
  • Prepare complex bills accurately and in line with contractual requirements
  • Request cheques and bank transfers and manage funds received
  • Review time entries and disbursements
  • Support WIP certification processes
  • Assist with matter-related finance administration (e.g. payments and expenses)
  • Manage workloads and priorities to meet deadlines
  • Create and maintain client data rooms
  • Ensure client and matter data is accurately maintained in case and practice management systems
  • Complete online applications and searches (e.g. Companies House, Land Registry)
  • Ensure compliance with internal policies, procedures and information security standards

Requirements:

  • Previous experience in a legal, litigation or public sector environment
  • Strong administrative and organisational skills
  • Advanced knowledge of Microsoft Office
  • Experience using document management and case management systems
  • High attention to detail with the ability to produce professional-quality documents
  • Confident communicator with a proactive, team-focused approach

Additional Information:

Job Posted:
January 21, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
Job Link Share:

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