Senior Administrator / Executive Assistant

• Coordinate office functions
• Manage executive calendars and meetings
• Maintain key systems and documentation
• Act as central point of contact between head office, clients and site teams
• Coordinate executive calendars, meetings and travel for Directors
• Provide high-level administrative support including document preparation, proofreading and general office coordination
• Manage incoming calls, emails and visitor enquiries
• Coordinate new starters and visitors including onboarding paperwork, inductions and maintaining accurate HR records
• Maintain and update internal databases, filing systems and administrative registers
• Assist with finance administration including MYOB invoice entry, payables processing, timesheet collation and payroll support
• Liaise with clients, suppliers and site-based teams and help organise meetings, events and site visits

• Experience working in a small to medium business environment
• Proactive and practical approach
• Ability to juggle multiple priorities while maintaining attention to detail

Experience with MYOB and Xero

• Key role supporting Directors in a growing, values-driven Aboriginal-owned business
• Varied scope across administration, HR, finance support and client coordination
• Opportunity to contribute to tangible outcomes for local communities and Aboriginal employment
• Stable, long-term role with chance to refine and improve systems and processes as business grows