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Office Angels Logo Office Angels · Office Administration

Senior Administrator - 30 Hours

United Kingdom, Broxburn Employment contract 32000.00 - 38000.00 GBP / Year · Job Posted June 09, 2026
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Job Description

Love being the person who keeps everything running like clockwork… with a little numbers know-how on the side? If you're an organised, people-savvy Administrator who enjoys variety (and isn't afraid of a spreadsheet or two), this could be your perfect role. Office Angels are recruiting for a busy, feel-good environment where no two days look the same. You'll be at the heart of the operation, keeping things organised, supporting the team, and making sure everything runs smoothly - with some light finance responsibilities woven in. This is a role where your admin skills really matter… and your work genuinely makes a difference.

Job Responsibility

  • Keeping day-to-day operations running smoothly
  • Managing records, systems, and documentation - keeping everything accurate and audit-ready
  • Coordinating admissions, contracts, and general paperwork
  • Handling calls, emails, post, and visitor enquiries
  • Organising meetings, diaries, and general office coordination
  • Assisting with invoicing and tracking incoming payments
  • Supporting funding administration and basic reconciliation
  • Processing purchase orders, supplier invoices, and petty cash
  • Helping monitor costs (think staffing, suppliers, general spend)
  • Supporting reporting and general finance admin tasks
  • Supporting recruitment admin and onboarding processes
  • Coordinating compliance checks (PVG, right to work, etc.)
  • Maintaining staff records and assisting with payroll queries
  • Helping keep everything organised behind the scenes
  • Acting as a key point of contact for families and professionals
  • Handling sensitive situations with empathy and professionalism
  • Keeping communication flowing across teams

Requirements

  • Strong administration experience
  • Some exposure to finance tasks (invoicing, payments, accounts admin etc.)
  • Highly organised, detail-focused, and reliable
  • Confident communicator with a friendly, approachable style
  • Comfortable handling sensitive or emotional situations when needed
  • Proactive mindset - someone who just gets things done
  • Good IT skills (Excel, systems, etc.)

What we offer

  • A role where you're truly part of the team - not just "the admin"
  • Plenty of variety to keep things interesting
  • A chance to combine organisation, people skills, and light finance work
  • A genuinely rewarding environment where your work matters every day
  • Real ownership and the chance to make the role your own
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