Senior Administrative Specialist Job at Astrion (San Antonio, Texas)

Senior Payroll and Personnel Administration Specialist

In this role, you prove technical and practical expertise in the oversight of pe...

Location

Bulgaria , Sofia

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Previous experience in personnel administration and payroll minimum 5 years
University degree
Working level of English
Ability to multitask and work hard
Must be very detail-oriented and possess strong organizational and follow up skills
Demonstrate a strong commitment to exceptional customer service

Job Responsibility

Oversight of personnel administration and payroll in accordance with the local legislations and corporate rules
Serve as the Senior Specialist responsible for interpreting policies, determining compliance
Professional resource to management and employees to administer, implement and provide benefits and payroll-related communications to employees
Establish a positive employer-employee relationship and promote a high level of employee morale and motivation
Responsible for pro-active employee relations

What we offer

Work on schedule
Highly professional and fast working environment
Food vouchers up to 110 BGN
Discount in IKEA 15% and Intersport 20%
Annual bonus, based on the store’s achievements
Additional health insurance
Holiday vouchers from internal initiatives
Voucher for birth of a child – 100 BGN
Voucher for marriage - 240 BGN
Voucher for child with excellent grades in school – 160 BGN

Fulltime

Senior Payroll and Personnel Administration Specialist

In this role, you prove technical and practical expertise in the oversight of pe...

Location

Bulgaria , Sofia

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Previous experience in personnel administration and payroll minimum 5 years
University degree
Working level of English
Ability to multitask and work hard
Must be very detail oriented and possess strong organizational and follow up skills
Demonstrate a strong commitment to exceptional customer service

Job Responsibility

Ensure personnel administration updates - employment, terminations, employees’ changes like salary review, bonuses, contract, position and hours evolutions
Maintain personnel files with the completeness of the required documents according the local legislation and internal rules
Administrate and manage distrains and disciplinary procedures, work closely with the legal advisors
Ensure compliance with the law in regards to the law of People with Disabilities
Lead day-to-date payroll operations for over 500 employees
Collect all initial payroll documents and handle monthly schedules and Form 76
Oversee and run processing of monthly payroll and maintain the payroll data
Maintain payroll guidelines to ensure adequate internal controls and compliance with corporate policies and local legislation
Maintain in-house HR systems - Hermes
Provide regular and ad-hoc reports with established KPIs

What we offer

Food vouchers up to 200 BGN
Consuming food and beverages at a preferential price in the staff restaurant
Discount for food and beverages at the IKEA bistro and restaurant
Annual bonus, based on the store’s achievements
1000 BGN bonus for the 'Refer a Friend' program
Flexible working hours on shifts
Induction and many other trainings
Additional health insurance
Discount in IKEA 20% and Intersport 20%
Holiday vouchers from internal initiatives

Fulltime

Senior Global Benefits Specialist

Join us on our mission to make a better world of work. Culture Amp is the world’...

Location

United States , San Francisco

Salary:

113800.00 - 125000.00 USD / Year

Culture Amp

Expiration Date

Until further notice

Requirements

Bachelor's degree in Human Resources, Business Administration, or related field
5+ years of hands-on experience in benefits administration
at least 2 years supporting global or multi-country programs
Strong understanding of employee benefits, including 401(k), compliance frameworks, and vendor management
Experience with HRIS systems, benefits administration platforms and 401(k) recordkeeping systems (BambooHR, T.Rowe Price, Confluence, Jira)
Excellent analytical, organizational, and communication skills
Proven ability to work independently, prioritize effectively, and navigate ambiguity
A global mindset and collaborative approach, comfortable working across cultures and time zones

Job Responsibility

Manage and administer Culture Amp’s global benefit programs, including health, wellbeing, retirement, and pension plans
Lead our annual US Open Enrollment and global renewals, partnering with brokers to evaluate plan competitiveness and cost effectiveness
Process new enrollments, changes, and terminations in benefits systems
reconcile monthly billing statements with carriers and vendors
Manage FSA compliance, including nondiscrimination testing
Maintain accurate benefits records and documentation across all regions
Manage all retirement programs, including 401(k) plan administration end-to-end (enrollments, contributions, loans, withdrawals, compliance, audits, and reporting)
Oversee global benefits compliance, ensuring programs meet local statutory requirements and company policies
Manage annual 401(k) audits, Form 5500 filings, and non-discrimination testing
Stay current on benefits legislation and regulatory changes across all operating regions

What we offer

Employee Share Options Program
Programs, coaching, and budgets to help you thrive personally and professionally
Access to external providers for mental wellbeing and coaching support
Monthly Camper Life Allowance
Team budgets dedicated to team building activities and connection
Intentional quarterly wellbeing pauses
Extended year-end breaks
Excellent parental leave and in work support program available from day 1
5 Social Impact Days a year
MacBooks for you to do your best & a work from home office budget

Senior Employee Benefits Specialist

Allied Universal® is hiring a Senior Benefits Specialist. The Senior Benefits Sp...

Location

United States , Irvine

Salary:

24.00 - 28.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent (e.g., GED)
Minimum of four (4) years of benefits administrative experience in a fast-paced environment
Knowledge of all pertinent federal and state regulations, filing and compliance requirements affecting employee benefits programs, including ERISA, ACA, COBRA, FMLA, ADA, Section 125, and DOL requirements
Ability to maintain sensitive information in a strictly confidential manner, exhibiting a high degree of ethics, professionalism and service orientation in all activities and all interactions with internal and external individual
Proactive problem solver and collaborative team player with strong attention to detail, flexibility, and initiative, exercising sound judgment and discretion while effectively operating with minimal supervision
Advanced proficiency in MS Office products (Word/Excel/PowerPoint/Outlook), and Internet and website navigation
analytical and technical support in the delivery of benefit administration
Outstanding verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
Willingness to take direction and critical feedback, and adapt to improve skills and effectiveness with a positive attitude
Must be able to manage multiple priorities and meet deadlines while maintaining attention to detail and handling stressful situations calmly and professionally in a fast-paced environment

Job Responsibility

Assist with benefits administration of group benefits programs (group health, dental, vision, short-term and long-term disability, life insurance and flexible spending plans) on a daily basis, including monitoring and researching weekly benefit deduction changes and updates
Serve as a subject matter expert and primary point of contact for employee benefit inquiries, providing high-quality service and support to colleagues and HR teams by resolving complex or escalated matters and assisting employees through the benefits hotline during open enrollment and other peak periods
Perform quality checks and audits to ensure accurate benefits data and compliance adherence, support compliance testing and annual audits, and investigate and resolve significant, complex, or unusual issues raised by management or colleagues
Serve as a liaison between colleagues and carriers, handing or facilitating requests for contribution adjustments, refunds, or other administrative changes
Act as liaison for all insurance carriers and third-party administrators for employee eligibility, claim and plan coverage inquiries, providing accurate and timely responses. Coordinates directly with third party administrators to research and resolve issues
Lead the implementation, testing, and maintenance of new and existing carriers EDI files with internal and external teams
Support both automated and manual benefits processes while documenting and maintaining detailed administrative procedures for all assigned benefit responsibilities, including upkeep of the benefits website and share drive to ensure accurate and accessible information
Assist with annual open enrollment activities, including the timeliness of elections to carriers, as well as the annual ACA reporting process by gathering data from third-party administrators, audits, research, and answering employees’ questions
Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, qualifying life event changes, beneficiaries, disability, accident and death claims, and National Support Orders, Employee and Wage verifications, maintain group benefits database and update employee records
Assist with special projects assigned by management team

What we offer

Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
Eight paid holidays annually, five sick days, and four personal day
Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Fulltime

Senior Benefits Specialist

We are looking for an experienced Senior Benefits Specialist to join our team on...

Location

United States , Overland Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Extensive experience in managing and administering employee benefits programs
Proficiency in HRIS systems for data management and reporting
Strong knowledge of compliance requirements related to benefits, including FMLA and other relevant regulations
Ability to conduct audits and ensure data integrity within benefits systems
Expertise in configuring and optimizing HRIS functionalities for benefits administration
Skilled in analyzing benefits data and preparing insightful reports
Excellent communication skills to address employee inquiries and collaborate with internal teams
Previous experience coordinating open enrollment processes and benefits-related initiatives

Job Responsibility

Oversee the day-to-day operations and maintenance of benefits-related data within HRIS systems, ensuring accuracy and compliance
Configure and enhance HRIS functionalities to support benefits programs, including open enrollment and ongoing updates
Serve as the HRIS subject matter expert for benefits, providing training and guidance to team members
Conduct detailed audits of benefits data to ensure alignment with company policies and legal requirements
Monitor employee benefit enrollments and payroll deductions, addressing discrepancies in collaboration with internal teams
Ensure adherence to federal, state, and local regulations related to benefits administration
Assist in the design, implementation, and communication of employee benefits programs such as health insurance, retirement plans, and wellness initiatives
Coordinate the annual open enrollment process and address employee benefit inquiries effectively
Generate and analyze benefits-related reports to identify trends and opportunities for cost optimization
Provide actionable insights from data analysis to support strategic decision-making

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Senior Human Resource Specialist

As a Senior Human Resource Specialist, your primary responsibilities will revolv...

Location

United States , Clifton Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

minimum of 2 years of experience in a Human Resource Specialist role or similar
HCM (Human Capital Management)
Understanding of Benefit Functions
Strong communication skills
Knowledge of compliance requirements
Expertise in Employee Relations
Familiarity with Hiring Processes
Background in Benefits Administration

Job Responsibility

Oversee the onboarding and orientation processes
Manage employee benefits
Maintain accurate and up-to-date personnel files and documents
Act as a direct report to the Exec. Director
Supervise the Human Resource Clerk and other team members
Prepare all necessary documents for payroll changes
Lead recruitment and retention efforts
Utilize proficiency in Microsoft Word and Excel
Handle employee relations
Administer benefits and ensure compliance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Digital Assurance Senior Specialist

We are currently looking for a Digital Assurance Senior Specialist to join our I...

Location

Greece , Athens

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Computer Information Systems, Engineering, Finance, Business Administration, or a related field
7+ years of client-facing experience delivering Digital Assurance services, with a background in Cyber/IT audit, SOX IT audits, and IT risk advisory
Hands-on experience auditing IT general controls, financial IT systems (e.g. Windows, Linux, SAP, Oracle, SQL), and cloud environments (e.g. AWS, Azure, AI tools)
Familiarity with IT standards and frameworks such as ISO 27001, COBIT, NIST, NIS2, and the AI Act
Certified in CISA, CRISC, CGEIT, CISM, ITIL, ISO 27001/LA, or similar credentials
Skilled in agile ways of working, sprint management, stakeholder engagement, and producing high-quality reports
Strong analytical, communication, and problem-solving skills, with a high sense of confidentiality
Fluent in English and willing to travel both in Greece and internationally

Job Responsibility

Apply the Internal Audit strategy/policies, update the Digital Audit and Assurance strategy and prepare the Digital Assurance annual plan
Participate in digital assurance engagements, ensuring the delivery of high-quality, tech-enabled solutions
Collaborate with business units to understand their systems and technologies and provide recommendations to mitigate risks
Develop and utilize GRC, data analytics and other innovative tools to help business units identify, assess and manage risk and controls during their transformation journey
Work closely with external audit teams and internal cybersecurity teams to ensure comprehensive risk management
Stay updated with emerging technologies (e.g., cloud, AI, cybersecurity) and provide insights to integrate them into client solutions
Provide mentorship to junior team members, fostering a culture of continuous learning and improvement

What we offer

Competitive remuneration package
Ticket Restaurant Card
Group Health Insurance Plan
Preferential household electricity plan
Pension Plan

Fulltime

Senior HR Admin & Payroll Specialist

Our client is looking for a Senior HR Admin & Payroll Specialist to join their t...

Location

United Kingdom , Kingston Upon Thames

Salary:

20.00 - 25.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

CIPD qualification or equivalent (desirable)
3-5 years of HR experience, ideally in a multinational organisation
background in continuous process improvement
strong attention to detail and excellent planning and organisational skills
ability to work independently and as part of a team
flexible, agile approach to workload management
keen curiosity to understand how HR functions within the business

Job Responsibility

Collaborate with the HR team and outsourced payroll provider (ADP) to ensure accurate monthly payroll processing for the UK employee group
Support the Head of HR with payroll reviews, processing, and employee queries
Manage accurate monthly submissions of employee benefits data
Ensure data accuracy in the HRIS and follow required global processes
Oversee maternity cases, coordinating with managers and employees throughout the process
Provide timely responses to HR mailbox queries regarding policies, pay slips, and employee contracts
Generate reports for business evaluations and contribute to the annual audit process
Coach managers on HR policies and procedures while advocating engagement with people policies

What we offer

Holiday allowance
Prize nominations
Retailer discounts

Fulltime

Senior Administrative Specialist

Astrion

Location:
United States , San Antonio, Texas

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 18, 2026

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Senior Payroll and Personnel Administration Specialist