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Robert Half Logo Robert Half · Office Administration

Senior Administrative Coordinator

United States, Los Angeles · Job Posted June 15, 2026
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Job Description

We are seeking a highly organized and proactive Senior Administrative Coordinator to serve as a key operational partner supporting department leadership, faculty, staff, and stakeholders. This role is ideal for a resourceful professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating efficient processes that support organizational success. As the central hub of department operations, you will play a critical role in budget administration, event coordination, project management, faculty support, student engagement, and cross-functional collaboration. This position offers the opportunity to work closely with senior leadership while making a visible impact on daily operations and long-term initiatives.

Job Responsibility

  • Serve as the primary administrative resource for department operations, ensuring efficient workflows and seamless day-to-day functionality
  • Anticipate challenges, identify solutions, and proactively improve processes to enhance productivity and service delivery
  • Act as the main point of contact for internal and external stakeholders, visitors, vendors, and community partners
  • Manage office resources, equipment, technology, facilities, and departmental communications
  • Partner with leadership to support budget planning, monitoring, and resource allocation
  • Track expenses, reconcile accounts, process invoices, reimbursements, purchasing transactions, and travel expenses
  • Maintain accurate financial records and ensure compliance with organizational policies and procedures
  • Prepare reports and provide budget insights to support informed decision-making
  • Lead the planning and execution of meetings, workshops, conferences, guest speaker events, and special programs
  • Coordinate schedules, logistics, communications, hospitality, budgets, and vendor relationships
  • Serve as the primary liaison for event participants, speakers, and stakeholders
  • Support marketing and promotional efforts to maximize participation and engagement
  • Coordinate recruitment activities, including job postings, scheduling interviews, candidate communications, and onboarding support
  • Assist with faculty and staff hiring processes, promotions, and departmental orientation programs
  • Support leadership throughout recruitment and personnel-related initiatives
  • Recruit, train, schedule, and supervise student workers and support staff
  • Monitor performance, approve time records, and provide ongoing coaching and guidance
  • Foster a positive and productive team environment
  • Maintain confidential records and departmental documentation with a high degree of accuracy and discretion
  • Support reporting, assessment, accreditation, and compliance initiatives
  • Manage databases, departmental files, websites, and operational records

Requirements

  • Bachelor's degree or equivalent combination of education and experience
  • 4+ years of progressively responsible administrative, operational, or program coordination experience
  • Strong experience supporting senior leaders, managing projects, coordinating events, and handling complex administrative functions
  • Excellent organizational skills with the ability to prioritize multiple deadlines and competing priorities
  • Strong written and verbal communication skills with a customer-service mindset
  • Proficiency in Microsoft Office Suite and business technology systems
  • Experience with budget tracking, scheduling, records management, and stakeholder coordination
  • Ability to maintain confidentiality and exercise sound judgment in a professional environment

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
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