Senior Administrative Associate

• Maintain departmental recordkeeping systems, including sensitive administrative and financial data
• update databases, verify data accuracy, and generate reports
• Reconcile budget and expense reports, research discrepancies, and prepare financial and grant-related materials
• Coordinate daily administrative operations including payroll, compliance documentation, personnel actions, and form processing
• Support fellowship/residency programs by managing applications, scheduling interviews, preparing credentialing documents, and maintaining records
• Plan and coordinate logistics for seminars, conferences, and special events, including materials, registration, and budgeting
• Schedule meetings and appointments, manage calendars, and arrange travel accommodations
• Oversee supply inventory, manage equipment servicing, and liaise with support departments
• Produce correspondence, reports, charts, and other documents-including confidential materials-through transcription or drafted content

• Associate's degree required
• Bachelor's degree preferred
• 3+ years of administrative experience, ideally in healthcare or higher education
• Strong data management, organizational, and communication skills
• Experience with financial reconciliation, reporting, and document preparation
• Ability to handle confidential information with discretion

Familiarity with Epic