Senior Administrative Assistant Job at Robert Half (San Diego)

Senior Administrator / Executive Assistant

Senior Administrator/Executive Assistant role for a 100% Aboriginal-owned civil ...

Location

Australia , Ascot

Salary:

Not provided

11 Recruitment

Expiration Date

Until further notice

Requirements

Experience working in a small to medium business environment
Proactive and practical approach
Ability to juggle multiple priorities while maintaining attention to detail

Job Responsibility

Coordinate office functions
Manage executive calendars and meetings
Maintain key systems and documentation
Act as central point of contact between head office, clients and site teams
Coordinate executive calendars, meetings and travel for Directors
Provide high-level administrative support including document preparation, proofreading and general office coordination
Manage incoming calls, emails and visitor enquiries
Coordinate new starters and visitors including onboarding paperwork, inductions and maintaining accurate HR records
Maintain and update internal databases, filing systems and administrative registers
Assist with finance administration including MYOB invoice entry, payables processing, timesheet collation and payroll support

What we offer

Key role supporting Directors in a growing, values-driven Aboriginal-owned business
Varied scope across administration, HR, finance support and client coordination
Opportunity to contribute to tangible outcomes for local communities and Aboriginal employment
Stable, long-term role with chance to refine and improve systems and processes as business grows

Fulltime

Senior Administrative Assistant

Robert Half is currently hiring a Senior Administrative Assistant to provide adv...

Location

United States , El Cajon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience as an administrative assistant, preferably in a senior-level support role
High school diploma required
associate or bachelor's degree in Business Administration, Communications, or a related field preferred
Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and database or scheduling software (e.g., Zoom, Salesforce, or similar tools)
Exceptional verbal and written communication abilities, with strong interpersonal skills
Proven ability to prioritize tasks, manage competing deadlines, and work effectively under pressure

Job Responsibility

Provide high-level administrative support to senior executives or department heads, including calendar management, travel arrangements, and meeting coordination
Prepare and edit documents, presentations, and reports that align with organizational standards
Handle incoming communication (email, phone calls, etc.), acting as a liaison between executives and key stakeholders
Track and prioritize tasks, monitor deadlines, and follow up on action items to ensure projects are completed on time
Organize and manage documents, files, and data systems to ensure access to accurate and up-to-date information
Plan and execute company events, team meetings, or special projects as requested
Conduct research and compile data to support planning, decision-making, and project initiatives
Mentor entry level administrative staff or coordinate teamwork across the administrative team

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Senior Administrative Assistant

Join a Cutting-Edge Organisation as a Senior Administrative Assistant! Are you a...

Location

United Kingdom , Edinburgh

Salary:

14.35 - 15.38 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Solid administrative background with office experience
Strong skills in creating presentations and drafting clear, concise documents
Excellent note-taking and action tracking during meetings
Exceptional proofreading and attention to detail
Organisational skills, with experience arranging meetings and managing logistics
A true team player with a proactive, hardworking attitude
Top-notch communication and organisational abilities
Flexibility and punctuality, with a keen eye for accuracy
Proficient in MS Word, Excel, PowerPoint, and other office software

Job Responsibility

Provide comprehensive administrative support to the Operations team, ensuring everything runs smoothly
Craft high-quality presentations and documentation
Capture notes and actionable items during meetings
Maintain strong communication with both internal and external stakeholders
Monitor procedures, update trackers, and assist in audits to ensure quality control
Manage team schedules and arrange meetings efficiently

What we offer

Weekly pay
28 days paid annual leave (Based on a weekly accrual)
You are employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
Access to discount vouchers with many high street brands
Eye care vouchers and money towards glasses should you require them for VDU purposes
We can search for permanent work whilst you're in assignments and offer expert interview support and advice
Pension scheme option (with employer contributions)
Statutory Sick Pay in the unfortunate event you find yourself under the weather
Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress and legal issues

Fulltime

Senior Administrator

Our client, a global company based in Birmingham, is seeking an experienced Seni...

Location

United Kingdom , Birmingham

Salary:

28000.00 - 31000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

GCSE level education or equivalent standard which will include English and Mathematics qualifications
previous experience in a similar role
excellent English language skills both written and spoken
experience of IT systems including Microsoft Office and the ability to utilise software packages available within the business

Job Responsibility

preparing monthly client property reports extracting financial arrears information and tenancy information from Tramps database tenancy schedule updating running of utility graphs data
preparing monthly client reports and dashboards using tenancy and financial data
liaising with FM teams onsite staff and lawyers to update reports and lease details
assisting with presentations formatting and visual materials
calculating and raising fees monitoring uplifts and chasing aged debts
setting up clients on Optimus and completing KYC checks
maintaining compliant QA files and insurance apportionments
typing correspondence reports and spreadsheets
managing diaries meetings travel and general admin support
coordinating supplier invoices and tenant data updates

What we offer

pension
private medical insurance
25 days holiday plus bank holidays

Fulltime

Senior Executive Assistant

The Senior Executive Assistant provides support to another individual or group o...

Location

Democratic Republic of the Congo , Kinshasa

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Bachelor's/University degree or equivalent experience

Job Responsibility

Directly supports a C15 level manager and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements
prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests

Fulltime

PA / Senior Administrator

An exciting opportunity has arisen to join a highly successful Accountancy Pract...

Location

United Kingdom , Lutterworth

Salary:

35000.00 - 37000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Professional, confident, and articulate with excellent interpersonal skills
Outstanding organisational and time management abilities
Able to manage multiple priorities and meet deadlines under pressure
Strong IT proficiency, particularly with Microsoft Office applications
A reliable team player with a flexible and can-do attitude

Job Responsibility

Managing diaries for Directors, including scheduling meetings and appointments
Booking travel and accommodation arrangements as required
Drafting and typing correspondence, reports, letters, and transcriptions
Supporting the Senior Management Team (SMT), including attendance at team meetings
Managing and maintaining electronic and paper filing systems
Ordering office supplies, refreshments, and coordinating lunch provisions
Managing multiple shared inboxes and prioritising incoming requests
Recording staff holidays and maintaining the team holiday calendar
Coordinating IT support and maintenance with external providers
Handling incoming calls and carrying out general administrative duties

What we offer

Free on-site parking
32 days annual leave (including Bank Holidays)
Regular company social events
Pension scheme

Fulltime

Senior Executive Assistant

We are currently seeking a Senior Executive Assistant to work closely with our s...

Location

Canada , Vancouver; Toronto

Salary:

96900.00 - 131100.00 CAD / Year

Clio

Expiration Date

Until further notice

Requirements

10+ experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting
Exposure to senior leaders, business strategy and decision-making
High degree of trust and integrity around the protection of confidentiality
Collaborative and self-starter mindset with a bias to action
Flawless written and verbal communication skills, even under pressure
Strong interpersonal skills and capacity to develop high levels of trust
The capacity to multi-task and possession of excellent time management skills
Impeccable attention to detail
Resourceful and able to work independently with a deadline-oriented mindset
Proficiency in Mac operating environments, Google Suite, Slack, Asana and Concur

Job Responsibility

Contribute to the planning, organization, and execution of special projects - including high-profile international events and key organizational initiatives
Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
Coordinate team events, support community-building, and handle logistical tasks, as requested
Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team
Review, route, and respond to incoming e-mail correspondence and organizational requests on behalf of the Senior Leadership Team
Organize, track and reconcile professional finances and expenses
Coordinate communications and liaise directly with external partners, vendors, and clients
Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team
Maintain a high degree of trust and integrity around the protection of confidentiality as an expectation
Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally

What we offer

Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin and Sydney) to be in office min. twice per week
Flexible time off policy, with an encouraged 20 days off per year
$2000 annual counseling benefit
RRSP matching and RESP contribution
Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Fulltime

Senior Executive Assistant

We are searching for an experienced Executive Assistant who is high energy and t...

Location

United States , San Jose

Salary:

107440.00 - 161160.00 USD / Year

AMD

Expiration Date

Until further notice

Requirements

Direct work experience supporting executive-level leaders and executives of our customers
Experience of administrative support at a senior level
Strong organizational and communication skills
ability to work independently as well as part of a team
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
Strong multi-tasking skills
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
Bachelor’s Degree or equivalent level of experience

Job Responsibility

Own the executive calendar
Prioritize appointments as necessary
Coordinate major offsite meetings and executive travel
Arrange domestic and international travel schedule and reservations
Prepare expense reports and ensure submission in a timely fashion
Interface with members of the management team, customers, and other executive visitors
Redirect inquiries and problems to staff members for response and resolution as necessary
Review and answer mail and inquiries and determine if executive action is required
Exercise judgment and initiative with high degree of flexibility
Set up and maintain propriety files and record retention schedules

Fulltime

Senior Administrative Assistant

Robert Half

Location:
United States , San Diego

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 26, 2026

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 26, 2026

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