Senior Administrative Assistant Job at Robert Half (San Diego)

Senior Administrative Assistant

At Marriott International, we are dedicated to being an equal opportunity employ...

Location

United States , Key Biscayne

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette

Fulltime

Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide hig...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience providing senior-level or executive administrative support in an office setting
Strong ability to manage calendars, coordinate multiple priorities, and keep schedules running smoothly
Excellent organizational skills with the ability to handle frequent interruptions and shifting demands
Clear written and verbal communication skills with a detail-focused and service-oriented approach
Demonstrated ability to manage confidential information with discretion and maturity
Proficiency in general administrative support activities, including meeting coordination and office operations
Ability to learn departmental procedures quickly and apply them accurately in daily work

Job Responsibility

Support the department executive with daily administrative needs, ensuring priorities are managed efficiently and accurately
Oversee a busy calendar by arranging appointments, resolving scheduling conflicts, and confirming meeting logistics
Receive incoming calls and inquiries, determine appropriate next steps, and route matters to the correct contacts in a timely manner
Organize a high volume of meetings and appointments involving community members, property managers, inspections, and other departmental activities
Prepare communications and correspondence with a clear, detail-focused approach for both internal and external audiences
Safeguard sensitive information and handle confidential materials with discretion and sound judgment
Serve as a point of contact for public agencies, government representatives, and other external offices, responding clearly and effectively
Monitor office supply levels and help maintain smooth day-to-day administrative and operational support for the department
Assist with travel arrangements, conference call coordination, documentation, and other special administrative assignments as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Senior Administrative Assistant

We are looking for an experienced and detail-oriented Senior Administrative Assi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support roles with a strong focus on accuracy, organization, and follow-through
Ability to handle confidential information with discretion and maintain a detail-oriented approach in all interactions
Proficiency in data entry, back-office administration, and managing multiple priorities within established deadlines
Experience supporting accounts payable activities, including invoice entry, approvals coordination, and records reconciliation
Comfortable using multi-line phone systems and communicating effectively with internal staff and external contacts
Strong time management skills with the ability to work independently and collaboratively across departments
Experience coordinating meetings, conference calls, office records, and general administrative workflows

Job Responsibility

Provide high-priority administrative support to leadership and assist stakeholders based on business needs and direction
Handle a broad range of office coordination duties for staff, including document preparation, scheduling support, and general clerical assistance
Respond to account questions and support follow-up activities related to past-due balances in partnership with billing personnel
Process incoming payments, record receipts accurately, and prepare daily deposit documentation with proper reconciliation
Oversee office supply levels, place orders when needed, and help maintain an efficient administrative workspace
Organize and maintain paper-based files and records to ensure documents are accessible, accurate, and properly stored
Support finance-related administrative tasks such as reviewing timekeeping exceptions, auditing timesheets, and coordinating accounts payable workflows from invoice intake through check processing and vendor statement review
Manage incoming mail, package deliveries, meeting room calendars, training logistics, and administrative process improvement recommendations while keeping leadership informed of relevant operational matters

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Senior Administrative Assistant

Capital One is looking for an exceptionally bright, multitasking, and self-motiv...

Location

United States , Plano

Salary:

73500.00 - 83900.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Job Responsibility

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

What we offer

Comprehensive, competitive, and inclusive set of health, financial and other benefits

Fulltime

Senior Administrative Assistant

Enter and retrieve information contained in computer databases using a keyboard,...

Location

United States , Dallas

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Fulltime

Senior Administrative Assistant

An educational services organization in New Haven, CT is seeking a polished and ...

Location

United States , New Haven

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a senior administrative assistant, executive support, or high-level office support role preferred
Strong organizational skills and attention to detail
Ability to manage multiple priorities and deadlines effectively
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Strong written and verbal communication skills
Professional demeanor and strong customer service approach
Experience in education, nonprofit, or professional services environments is a plus
High school diploma or equivalent required
additional business or administrative training preferred

Job Responsibility

Provide administrative support to leadership and departmental staff
Manage calendars, schedule meetings, and coordinate appointments and events
Prepare correspondence, reports, presentations, and other documents
Maintain organized records, files, and office documentation
Handle data entry, reporting, and general administrative tracking tasks
Screen calls, respond to inquiries, and serve as a professional point of contact
Assist with meeting preparation, agenda coordination, and follow-up
Support office operations, supply management, and special projects as needed
Maintain confidentiality when handling sensitive information

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Senior Administrative Assistant

The Senior Administrative Assistant provides high-level administrative and opera...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5+ years of administrative experience, preferably in a nonprofit or mission-driven organization
Strong understanding of nonprofit operations, including fundraising and grant processes (preferred)
Excellent written and verbal communication skills
High level of discretion and professionalism
Strong organizational, time management, and multitasking abilities
Proficiency in Microsoft Office Suite and database/CRM systems, Bloomerang, Blackbaud Raiser's Edge, DonorPerfect

Job Responsibility

Provide executive-level administrative support to senior leadership (calendar management, meeting coordination, travel arrangements)
Prepare and edit correspondence, reports, presentations, and grant-related documents
Serve as a liaison between leadership, staff, board members, donors, and external partners
Coordinate board meetings, including scheduling, agenda preparation, and minute-taking
Assist with grant tracking, reporting deadlines, and document organization
Manage internal communications and maintain organizational records and databases
Support event planning, fundraising activities, and community outreach efforts
Oversee office operations, including supply management and vendor coordination
Maintain confidentiality of sensitive organizational and donor information

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Senior Administrative Assistant

Robert Half is partnering with a growing wealth management firm seeking a polish...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of administrative support experience, preferably within wealth management, financial services, banking, or professional services
Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint
Experience working with CRM systems such as Salesforce, Redtail, Wealthbox, or similar platforms preferred
Excellent written and verbal communication skills
Strong organizational skills with the ability to manage multiple priorities and deadlines
Professional demeanor with exceptional client service skills
High attention to detail and ability to handle confidential information with discretion
Bachelor’s degree preferred but not required

Job Responsibility

Provide high-level administrative support to advisors and leadership team members
Manage complex calendars, scheduling, and meeting coordination
Prepare and edit client correspondence, reports, presentations, and financial documents
Coordinate client meetings, onboarding materials, and follow-up communications
Maintain accurate client records and documentation in CRM systems
Assist with account paperwork, compliance documentation, and operational processes
Screen calls, manage incoming communications, and act as a professional point of contact for clients
Coordinate travel arrangements, expense reporting, and event logistics
Support office operations, vendor coordination, and special projects as needed
Ensure confidentiality and professionalism when handling sensitive financial and client information

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training

Fulltime

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