Senior Administrative Assistant Job at Robert Half (New Haven)

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Senior Administrative Assistant

We are looking for an experienced and detail-oriented Senior Administrative Assi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support roles with a strong focus on accuracy, organization, and follow-through
Ability to handle confidential information with discretion and maintain a detail-oriented approach in all interactions
Proficiency in data entry, back-office administration, and managing multiple priorities within established deadlines
Experience supporting accounts payable activities, including invoice entry, approvals coordination, and records reconciliation
Comfortable using multi-line phone systems and communicating effectively with internal staff and external contacts
Strong time management skills with the ability to work independently and collaboratively across departments
Experience coordinating meetings, conference calls, office records, and general administrative workflows

Job Responsibility

Provide high-priority administrative support to leadership and assist stakeholders based on business needs and direction
Handle a broad range of office coordination duties for staff, including document preparation, scheduling support, and general clerical assistance
Respond to account questions and support follow-up activities related to past-due balances in partnership with billing personnel
Process incoming payments, record receipts accurately, and prepare daily deposit documentation with proper reconciliation
Oversee office supply levels, place orders when needed, and help maintain an efficient administrative workspace
Organize and maintain paper-based files and records to ensure documents are accessible, accurate, and properly stored
Support finance-related administrative tasks such as reviewing timekeeping exceptions, auditing timesheets, and coordinating accounts payable workflows from invoice intake through check processing and vendor statement review
Manage incoming mail, package deliveries, meeting room calendars, training logistics, and administrative process improvement recommendations while keeping leadership informed of relevant operational matters

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Senior Administrative Assistant

Robert Half is partnering with a growing wealth management firm seeking a polish...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of administrative support experience, preferably within wealth management, financial services, banking, or professional services
Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint
Experience working with CRM systems such as Salesforce, Redtail, Wealthbox, or similar platforms preferred
Excellent written and verbal communication skills
Strong organizational skills with the ability to manage multiple priorities and deadlines
Professional demeanor with exceptional client service skills
High attention to detail and ability to handle confidential information with discretion
Bachelor’s degree preferred but not required

Job Responsibility

Provide high-level administrative support to advisors and leadership team members
Manage complex calendars, scheduling, and meeting coordination
Prepare and edit client correspondence, reports, presentations, and financial documents
Coordinate client meetings, onboarding materials, and follow-up communications
Maintain accurate client records and documentation in CRM systems
Assist with account paperwork, compliance documentation, and operational processes
Screen calls, manage incoming communications, and act as a professional point of contact for clients
Coordinate travel arrangements, expense reporting, and event logistics
Support office operations, vendor coordination, and special projects as needed
Ensure confidentiality and professionalism when handling sensitive financial and client information

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training

Fulltime

Senior Administrative Assistant

Our client is seeking a highly organized and experienced Senior Administrative A...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative support experience, preferably in a senior-level or high-volume environment
Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Excellent written and verbal communication skills
Strong organizational skills, attention to detail, and ability to multitask
Ability to work independently and manage competing priorities effectively
Professional demeanor and strong interpersonal skills
Experience supporting senior leadership or multiple departments preferred
Associate’s or bachelor’s degree preferred
Experience in a professional services, corporate, or fast-paced office environment
Strong problem-solving skills and ability to anticipate administrative needs

Job Responsibility

Provide high-level administrative support to executives, managers, and internal teams
Manage complex calendars, schedule meetings, and coordinate travel arrangements
Prepare and edit correspondence, reports, presentations, and other business documents
Organize and maintain filing systems, records, and confidential documentation
Coordinate meetings, take notes, and follow up on action items as needed
Serve as a point of contact for internal staff, clients, and vendors
Assist with office operations, supply management, and process coordination
Track deadlines, priorities, and special projects to support team efficiency
Support event planning, meeting logistics, and internal communications
Handle sensitive information with a high level of discretion and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide hig...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience providing senior-level or executive administrative support in an office setting
Strong ability to manage calendars, coordinate multiple priorities, and keep schedules running smoothly
Excellent organizational skills with the ability to handle frequent interruptions and shifting demands
Clear written and verbal communication skills with a detail-focused and service-oriented approach
Demonstrated ability to manage confidential information with discretion and maturity
Proficiency in general administrative support activities, including meeting coordination and office operations
Ability to learn departmental procedures quickly and apply them accurately in daily work

Job Responsibility

Support the department executive with daily administrative needs, ensuring priorities are managed efficiently and accurately
Oversee a busy calendar by arranging appointments, resolving scheduling conflicts, and confirming meeting logistics
Receive incoming calls and inquiries, determine appropriate next steps, and route matters to the correct contacts in a timely manner
Organize a high volume of meetings and appointments involving community members, property managers, inspections, and other departmental activities
Prepare communications and correspondence with a clear, detail-focused approach for both internal and external audiences
Safeguard sensitive information and handle confidential materials with discretion and sound judgment
Serve as a point of contact for public agencies, government representatives, and other external offices, responding clearly and effectively
Monitor office supply levels and help maintain smooth day-to-day administrative and operational support for the department
Assist with travel arrangements, conference call coordination, documentation, and other special administrative assignments as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Senior Administrative Assistant

Our client, an investment firm, is seeking a Senior Administrative Assistant to ...

Location

United States , Washington

Salary:

34.00 - 38.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

7+ years of senior-level administrative or executive support experience
Strong experience coordinating executive international travel required
Proven experience supporting multiple high-level executives simultaneously
Highly organized with exceptional attention to detail
Proactive mindset with a "no task too small" attitude
Excellent written and verbal communication skills
Professional demeanor with discretion handling sensitive information

Job Responsibility

Provide high-level support to three senior executives
Manage complex calendars and scheduling across multiple time zones
Coordinate heavy international travel (air, hotel, itineraries)
Serve as a gatekeeper and respond to emails on behalf of executives
Prepare meeting materials and manage expense reports
Coordinate logistics for meetings, travel, and executive priorities

Fulltime

Senior Administrative Assistant

Our client, a well-established organization in the property management industry,...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative support experience, preferably in property management, real estate, or a related industry
Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple deadlines and priorities effectively
Professional demeanor and strong customer service skills

Job Responsibility

Provide administrative support to senior leaders and property management teams
Manage calendars, schedule meetings, and coordinate appointments
Prepare correspondence, reports, presentations, and other business documents
Maintain accurate filing systems, records, and office documentation
Serve as a point of contact for tenants, vendors, and internal departments
Assist with vendor coordination, contract tracking, and invoice processing
Support property operations by helping organize maintenance requests, work orders, and service follow-up
Coordinate meetings, events, and office communications
Monitor office supplies and help maintain efficient day-to-day office operations
Handle confidential information with professionalism and discretion

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide hig...

Location

United States , Port Chester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in an Executive Assistant or similar senior administrative support role
Proven background supporting C-level executives and multiple leaders at the same time
Strong skill in calendar management within a fast-paced, high-demand business environment
Experience arranging travel and managing related logistics with close attention to detail
Ability to support executive meetings and maintain clear follow-through on action items
Experience completing expense reporting accurately and efficiently
Comfortable working remotely while supporting teams operating on Eastern Time
Able to step into a developing environment quickly and provide immediate, hands-on support

Job Responsibility

Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently
Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve
Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders
Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation
Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines
Act as a dependable point of coordination for leadership activities during a period of organizational change and growth
Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed
Use company-issued technology and tools to maintain smooth communication, organization, and workflow management

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide hig...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 4 years of experience in an administrative support role within a department setting that requires strong attention to detail.
Associate degree or equivalent combination of education and relevant work experience.
Demonstrated ability to prioritize multiple assignments, manage deadlines, and adapt quickly to changing business needs.
Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Experience managing calendars, scheduling meetings, and coordinating conference calls and travel arrangements.
Proven ability to work independently with minimal supervision while maintaining accuracy and attention to detail.
Strong interpersonal skills with the ability to interact effectively with executives, staff, volunteers, community leaders, and external partners.
Alignment with a mission-driven environment and a collaborative, service-oriented approach to work.

Job Responsibility

Provide administrative support to senior leaders and departmental staff, ensuring daily operations stay organized and on schedule.
Coordinate complex calendars, meetings, and conference calls while balancing competing requests and urgent priorities.
Prepare, format, and revise presentations, correspondence, reports, invitations, and other business documents for leadership and external partners.
Arrange travel logistics and related administrative details for executives and team members as needed.
Assist with special projects by organizing resources, monitoring timelines, and communicating status updates to stakeholders.
Handle confidential materials with discretion, particularly when working with leadership-sensitive information.
Respond to requests independently, remove barriers to progress, and escalate issues when additional support is needed to meet deadlines.
Maintain accurate records and documentation while supporting a detail-oriented, team-oriented office environment.

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

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