Senior Administrative Assistant

• Handle tenant calls regarding property concerns, such as maintenance issues or urgent situations
• Prepare and review contracts, ensuring accuracy and compliance with company standards
• Utilize software platforms, such as Yardi, to track payment statuses and input payment information
• Follow up with tenants on late or incorrect payments, coordinating with the accounting department for resolution
• Maintain office supplies inventory to ensure the workspace is well-stocked and functional
• Manage and process timesheets for maintenance staff, tenant bill-back invoices, and expense reports
• Conduct monthly meter readings for properties and prepare check requests for approval
• Prioritize and address urgent tenant requests while managing ongoing administrative tasks
• Collaborate with team members to support efficient property management operations

• At least 2 years of experience in administrative or property management roles
• Proficiency in Microsoft Excel and Word for document preparation and data tracking
• Familiarity with customer service practices and the ability to handle tenant inquiries professionally
• Strong organizational skills to manage multiple tasks and deadlines effectively
• Ability to adapt quickly to shifting priorities and urgent situations
• Basic knowledge of property management systems
• Yardi experience is a plus but not required
• Excellent written and verbal communication skills
• Capacity to learn new systems and processes with minimal supervision

Yardi experience

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan