Senior Administrative Assistant, Robert Half

Robert Half

Location:
United States, San Diego

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

Our client, a mission-driven nonprofit organization, is seeking a Senior Administrative Assistant to provide critical support to their leadership team. This is a unique opportunity to contribute to an organization that’s making a difference while utilizing your expertise in organization, communication, and operational management.

Job Responsibility:

Deliver high-level administrative support to executives, including managing complex calendars, scheduling meetings, and handling confidential correspondence
Coordinate and manage special projects, ensuring deliverables are met on time and within scope
Prepare and edit reports, presentations, and other materials for key internal and external stakeholders
Oversee office operations, maintain organizational systems, and streamline workflows for efficiency
Organize board meetings, take accurate minutes, and ensure follow-ups are completed
Manage vendor relationships, contracts, and procurement in alignment with the organization’s budgetary goals
Act as a key liaison between staff, board members, external partners, and the community, ensuring clear communication and fostering positive relationships
Mentor and support junior staff or administrative team members as needed

Requirements:

4+ years of administrative experience, with at least 2 years in a senior or executive-level support role
Nonprofit experience preferred but not required
a passion for the sector is essential
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
knowledge of project management or CRM software is a plus
Strong written and verbal communication skills, with the ability to tailor messaging for diverse audiences
Exceptional organizational skills and the ability to manage multiple projects in a fast-paced environment
Comfort handling sensitive and confidential information with discretion and professionalism
High level of emotional intelligence and a problem-solving mindset

Nice to have:

Nonprofit experience
knowledge of project management or CRM software

What we offer:

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:
June 10, 2025

View All Jobs In This Company

Job Link Share:

Senior Administrative Assistant