Senior Administrative Assistant Job at Robert Half (El Cajon)

Senior Administrative Assistant

Robert Half

Location:
United States , El Cajon

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Robert Half is currently hiring a Senior Administrative Assistant to provide advanced administrative support to senior executives or managers within a fast-paced and dynamic organization. This professional will play a critical role in managing schedules, coordinating projects, and ensuring seamless communication across multiple departments, while handling confidential information with utmost discretion. The ideal candidate will be experienced, highly organized, and adaptable to a variety of tasks and challenges.

Job Responsibility:

Provide high-level administrative support to senior executives or department heads, including calendar management, travel arrangements, and meeting coordination
Prepare and edit documents, presentations, and reports that align with organizational standards
Handle incoming communication (email, phone calls, etc.), acting as a liaison between executives and key stakeholders
Track and prioritize tasks, monitor deadlines, and follow up on action items to ensure projects are completed on time
Organize and manage documents, files, and data systems to ensure access to accurate and up-to-date information
Plan and execute company events, team meetings, or special projects as requested
Conduct research and compile data to support planning, decision-making, and project initiatives
Mentor entry level administrative staff or coordinate teamwork across the administrative team

Requirements:

Minimum of 5 years of experience as an administrative assistant, preferably in a senior-level support role
High school diploma required
associate or bachelor's degree in Business Administration, Communications, or a related field preferred
Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and database or scheduling software (e.g., Zoom, Salesforce, or similar tools)
Exceptional verbal and written communication abilities, with strong interpersonal skills
Proven ability to prioritize tasks, manage competing deadlines, and work effectively under pressure

Nice to have:

Certified Administrative Professional (CAP) or Microsoft Office Specialist certifications are advantageous
Experience supporting or coordinating cross-functional projects
Ability to supervise or mentor entry level administrative staff

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Additional Information:

Job Posted:
November 15, 2025

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