Senior Administrative Assistant Job at Robert Half (San Diego)

New

Senior Administrative Assistant

Our client, an investment firm, is seeking a Senior Administrative Assistant to ...

Location

United States , Washington

Salary:

34.00 - 38.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

7+ years of senior-level administrative or executive support experience
Strong experience coordinating executive international travel required
Proven experience supporting multiple high-level executives simultaneously
Highly organized with exceptional attention to detail
Proactive mindset with a "no task too small" attitude
Excellent written and verbal communication skills
Professional demeanor with discretion handling sensitive information

Job Responsibility

Provide high-level support to three senior executives
Manage complex calendars and scheduling across multiple time zones
Coordinate heavy international travel (air, hotel, itineraries)
Serve as a gatekeeper and respond to emails on behalf of executives
Prepare meeting materials and manage expense reports
Coordinate logistics for meetings, travel, and executive priorities

Fulltime

New

Senior Administrative Assistant

Our client, a well-established organization in the property management industry,...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative support experience, preferably in property management, real estate, or a related industry
Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple deadlines and priorities effectively
Professional demeanor and strong customer service skills

Job Responsibility

Provide administrative support to senior leaders and property management teams
Manage calendars, schedule meetings, and coordinate appointments
Prepare correspondence, reports, presentations, and other business documents
Maintain accurate filing systems, records, and office documentation
Serve as a point of contact for tenants, vendors, and internal departments
Assist with vendor coordination, contract tracking, and invoice processing
Support property operations by helping organize maintenance requests, work orders, and service follow-up
Coordinate meetings, events, and office communications
Monitor office supplies and help maintain efficient day-to-day office operations
Handle confidential information with professionalism and discretion

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide hig...

Location

United States , Port Chester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in an Executive Assistant or similar senior administrative support role
Proven background supporting C-level executives and multiple leaders at the same time
Strong skill in calendar management within a fast-paced, high-demand business environment
Experience arranging travel and managing related logistics with close attention to detail
Ability to support executive meetings and maintain clear follow-through on action items
Experience completing expense reporting accurately and efficiently
Comfortable working remotely while supporting teams operating on Eastern Time
Able to step into a developing environment quickly and provide immediate, hands-on support

Job Responsibility

Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently
Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve
Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders
Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation
Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines
Act as a dependable point of coordination for leadership activities during a period of organizational change and growth
Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed
Use company-issued technology and tools to maintain smooth communication, organization, and workflow management

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide hig...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 4 years of experience in an administrative support role within a department setting that requires strong attention to detail.
Associate degree or equivalent combination of education and relevant work experience.
Demonstrated ability to prioritize multiple assignments, manage deadlines, and adapt quickly to changing business needs.
Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Experience managing calendars, scheduling meetings, and coordinating conference calls and travel arrangements.
Proven ability to work independently with minimal supervision while maintaining accuracy and attention to detail.
Strong interpersonal skills with the ability to interact effectively with executives, staff, volunteers, community leaders, and external partners.
Alignment with a mission-driven environment and a collaborative, service-oriented approach to work.

Job Responsibility

Provide administrative support to senior leaders and departmental staff, ensuring daily operations stay organized and on schedule.
Coordinate complex calendars, meetings, and conference calls while balancing competing requests and urgent priorities.
Prepare, format, and revise presentations, correspondence, reports, invitations, and other business documents for leadership and external partners.
Arrange travel logistics and related administrative details for executives and team members as needed.
Assist with special projects by organizing resources, monitoring timelines, and communicating status updates to stakeholders.
Handle confidential materials with discretion, particularly when working with leadership-sensitive information.
Respond to requests independently, remove barriers to progress, and escalate issues when additional support is needed to meet deadlines.
Maintain accurate records and documentation while supporting a detail-oriented, team-oriented office environment.

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Senior Administrative Assistant

We are looking for a Senior Administrative Assistant to join our team in Lutz, F...

Location

United States , Lutz

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 4 years of experience in administrative support, preferably in a senior capacity
Proficiency in Microsoft 365 applications, including SharePoint, Excel, and PowerPoint
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Experience in calendar management and scheduling for senior-level staff
Ability to handle confidential information with discretion and professionalism
Skilled in booking travel arrangements and managing logistics
Familiarity with import/export documentation processes is a plus
Excellent communication and interpersonal skills to work effectively in a fast-paced environment

Job Responsibility

Provide comprehensive administrative support to senior staff and management, ensuring smooth day-to-day operations
Oversee and mentor the administrative assistant team, fostering collaboration and efficient task delegation
Organize and maintain project trackers, ensuring deadlines and objectives are consistently met
Prepare, proofread, and edit reports, proposals, and presentations with a high level of accuracy
Coordinate meetings and events, including agenda preparation, minute-taking, and follow-up on action items
Handle data entry, document management, and other administrative tasks with precision and efficiency
Assist in scheduling and calendar management for senior staff, ensuring optimal time allocation
Arrange travel bookings and logistics for team members, ensuring all details are managed effectively
Identify and implement process improvements to enhance administrative operations
Support import/export documentation processes and facilitate conference call arrangements as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Senior Administrative Assistant

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, senior administrative, or executive support role preferred
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Ability to work independently and exercise sound judgment
Professional demeanor and strong attention to detail
High school diploma required
associate’s or bachelor’s degree preferred

Job Responsibility

Provide high-level administrative support to leadership and internal teams
Manage calendars, schedule meetings, and coordinate appointments and travel arrangements
Prepare correspondence, reports, presentations, and other documents
Screen calls, respond to inquiries, and handle confidential information with discretion
Organize files, maintain records, and support reporting and data tracking
Assist with meeting coordination, agendas, notes, and follow-up items
Support special projects and help improve administrative processes
Serve as a key point of contact for internal and external communication

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in 401(k) plan

Senior Administrative Assistant

Enter and retrieve information contained in computer databases using a keyboard,...

Location

United States , Nashville

Salary:

22.00 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Fulltime

Senior Administrative Assistant

Robert Half is partnering with a growing wealth management firm seeking a polish...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of administrative support experience, preferably within wealth management, financial services, banking, or professional services
Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint
Experience working with CRM systems such as Salesforce, Redtail, Wealthbox, or similar platforms preferred
Excellent written and verbal communication skills
Strong organizational skills with the ability to manage multiple priorities and deadlines
Professional demeanor with exceptional client service skills
High attention to detail and ability to handle confidential information with discretion
Bachelor’s degree preferred but not required

Job Responsibility

Provide high-level administrative support to advisors and leadership team members
Manage complex calendars, scheduling, and meeting coordination
Prepare and edit client correspondence, reports, presentations, and financial documents
Coordinate client meetings, onboarding materials, and follow-up communications
Maintain accurate client records and documentation in CRM systems
Assist with account paperwork, compliance documentation, and operational processes
Screen calls, manage incoming communications, and act as a professional point of contact for clients
Coordinate travel arrangements, expense reporting, and event logistics
Support office operations, vendor coordination, and special projects as needed
Ensure confidentiality and professionalism when handling sensitive financial and client information

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training

Fulltime

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