Senior Administrative Assistant Job at Robert Half (Posen)

Senior Administrative Assistant

Robert Half

Location:
United States , Posen

Category:
Office Administration

Contract Type:
Not provided

Salary:

20.00 - 23.00 USD / Hour

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Job Description:

We are looking for an experienced Senior Administrative Assistant to join our team in Posen, Illinois. In this contract-to-permanent position, you will play a pivotal role in supporting the School Director, managing daily operations, and fostering effective communication within the school community. This role demands exceptional organizational skills, attention to detail, and a commitment to creating a productive and supportive educational environment.

Job Responsibility:

Provide operational support by managing front office tasks, coordinating schedules, and overseeing campus logistics to ensure a well-organized and safe environment
Serve as a communication liaison between administration, staff, and parents, delivering timely and empathetic updates
Maintain and organize student records, attendance logs, and health documentation in compliance with state regulations and privacy standards
Assist instructional staff with supply procurement, development logistics, and administrative troubleshooting
Collaborate with the School Director to manage bookkeeping, track tuition payments, and liaise with vendors
Prepare and manage school-wide communications, including newsletters and announcements
Support the coordination of special education workflows and documentation processes
Facilitate conference calls, meetings, and travel arrangements for school leadership
Monitor and ensure adherence to organizational policies and procedures
Oversee clerical duties such as filing, document proofreading, and data entry to maintain accurate records

Requirements:

Previous administrative experience in an educational or school setting is strongly preferred
Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace (Docs, Sheets)
Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment
Excellent typing and data entry skills with high attention to detail
Demonstrated ability to communicate effectively with diverse groups, including bilingual communication skills, if applicable
Familiarity with calendar management and scheduling
Experience in coordinating travel arrangements and conference calls
Knowledge of clerical and administrative processes, including filing and recordkeeping

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 23, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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