Senior Administrative Assistant

• Provide comprehensive administrative support to senior staff and management, ensuring smooth day-to-day operations
• Oversee and mentor the administrative assistant team, fostering collaboration and efficient task delegation
• Organize and maintain project trackers, ensuring deadlines and objectives are consistently met
• Prepare, proofread, and edit reports, proposals, and presentations with a high level of accuracy
• Coordinate meetings and events, including agenda preparation, minute-taking, and follow-up on action items
• Handle data entry, document management, and other administrative tasks with precision and efficiency
• Assist in scheduling and calendar management for senior staff, ensuring optimal time allocation
• Arrange travel bookings and logistics for team members, ensuring all details are managed effectively
• Identify and implement process improvements to enhance administrative operations
• Support import/export documentation processes and facilitate conference call arrangements as needed

• At least 4 years of experience in administrative support, preferably in a senior capacity
• Proficiency in Microsoft 365 applications, including SharePoint, Excel, and PowerPoint
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Experience in calendar management and scheduling for senior-level staff
• Ability to handle confidential information with discretion and professionalism
• Skilled in booking travel arrangements and managing logistics
• Familiarity with import/export documentation processes is a plus
• Excellent communication and interpersonal skills to work effectively in a fast-paced environment

Familiarity with import/export documentation processes is a plus

• medical, vision, dental, and life and disability insurance
• company 401(k) plan