Senior Administrative Assistant, Robert Half

Robert Half

Location:
United States, Dublin

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a meticulous and proactive Senior Administrative Assistant to support our team in Dublin, California. This role involves providing high-level administrative assistance to a senior staff member, ensuring smooth operations through effective management of schedules, communications, and organizational tasks. As a Contract-to-Ongoing position, this opportunity is ideal for someone who thrives in dynamic environments and enjoys taking initiative to address challenges.

Job Responsibility:

Coordinate and schedule meetings, travel arrangements, and appointments to optimize time management for senior staff
Maintain and manage calendars, ensuring all commitments are accurately documented and conflicts are avoided
Organize and maintain both physical and digital filing systems for quick and efficient access
Handle email correspondence and draft clear and effective communications on behalf of senior staff
Conduct research and gather data to support decision-making and project development
Manage conference calls and facilitate effective communication between team members and external stakeholders
Assist with special projects and ad hoc administrative tasks as needed
Prepare and review import/export documents to ensure compliance and accuracy
Book travel arrangements, including flights, accommodations, and transportation, while managing itineraries
Provide technical support with office tools and software, including Microsoft Office Suite and scheduling platforms.

Requirements:

Proven experience as a senior administrative assistant or in a similar role
Strong organizational skills with exceptional attention to detail
Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
Excellent verbal and written communication skills for clear and effective interactions
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Familiarity with scheduling tools and project management software
Self-starter mentality with a proactive approach to problem-solving
Discretion and reliability when handling confidential information.

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training.

Additional Information:

Job Posted:
September 13, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Senior Administrative Assistant