Senior Administrative Assistant

• Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
• be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts
• perform complex administrative, transactional, operational, or customer support tasks
• provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• assist with selectively referring callers, and answering questions regarding business unit policies and procedures
• provide subject matter expertise and interpretation of administrative procedures to less experienced staff
• provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
• interact with immediate administrative assistant team, functional area, and internal peers regarding routine administrative tasks
• support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

• Experience supporting healthcare and investment bankers
• ability to follow policies, procedures, and regulations
• ability to handle confidential material in a professional manner
• ability to read and interpret legal documents
• advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills
• highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
• strong attention to detail, including accuracy in grammar and a sharp focus on eliminating error
• high level of motivation, demonstrated ability to be proactive and adaptable to change
• leads self and others through change
• ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
• ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
• ability to provide strong customer service while actively listening and responding in an appropriate manner
• ability to work effectively, as well as independently, in a team environment
• demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team
• excellent technical skills
• excellent verbal, written, and interpersonal communication skills

• Equal opportunity employment
• location in a hybrid working schedule
• compliance with regulations
• emphasis on proactive monitoring, governance, risk identification and escalation