CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Senior Administrative Assistant

United States, Philadelphia · Job Posted June 15, 2026
Apply Position
Job Link Share

Job Description

We are looking for an experienced Senior Administrative Assistant to provide high-level support to a department leader and broader team located in the Greater Philadelphia Region. This long-term Senior Administrative Assistant contract position is ideal for someone who thrives in a fast-paced environment, keeps complex schedules organized, and communicates effectively across a wide range of stakeholders. The role combines executive-level coordination with day-to-day office support, requiring sound judgment, discretion, and strong follow-through.

Job Responsibility

  • Support the department executive with daily administrative needs, ensuring priorities are managed efficiently and accurately
  • Oversee a busy calendar by arranging appointments, resolving scheduling conflicts, and confirming meeting logistics
  • Receive incoming calls and inquiries, determine appropriate next steps, and route matters to the correct contacts in a timely manner
  • Organize a high volume of meetings and appointments involving community members, property managers, inspections, and other departmental activities
  • Prepare communications and correspondence with a clear, detail-focused approach for both internal and external audiences
  • Safeguard sensitive information and handle confidential materials with discretion and sound judgment
  • Serve as a point of contact for public agencies, government representatives, and other external offices, responding clearly and effectively
  • Monitor office supply levels and help maintain smooth day-to-day administrative and operational support for the department
  • Assist with travel arrangements, conference call coordination, documentation, and other special administrative assignments as needed

Requirements

  • Previous experience providing senior-level or executive administrative support in an office setting
  • Strong ability to manage calendars, coordinate multiple priorities, and keep schedules running smoothly
  • Excellent organizational skills with the ability to handle frequent interruptions and shifting demands
  • Clear written and verbal communication skills with a detail-focused and service-oriented approach
  • Demonstrated ability to manage confidential information with discretion and maturity
  • Proficiency in general administrative support activities, including meeting coordination and office operations
  • Ability to learn departmental procedures quickly and apply them accurately in daily work

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Senior Administrative Assistant

8 matching positions

New

Senior Administrative Assistant

An educational services organization in New Haven, CT is seeking a polished and ...
Location
Location
United States , New Haven
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a senior administrative assistant, executive support, or high-level office support role preferred
  • Strong organizational skills and attention to detail
  • Ability to manage multiple priorities and deadlines effectively
  • Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
  • Strong written and verbal communication skills
  • Professional demeanor and strong customer service approach
  • Experience in education, nonprofit, or professional services environments is a plus
  • High school diploma or equivalent required
  • additional business or administrative training preferred
Job Responsibility
Job Responsibility
  • Provide administrative support to leadership and departmental staff
  • Manage calendars, schedule meetings, and coordinate appointments and events
  • Prepare correspondence, reports, presentations, and other documents
  • Maintain organized records, files, and office documentation
  • Handle data entry, reporting, and general administrative tracking tasks
  • Screen calls, respond to inquiries, and serve as a professional point of contact
  • Assist with meeting preparation, agenda coordination, and follow-up
  • Support office operations, supply management, and special projects as needed
  • Maintain confidentiality when handling sensitive information
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Senior Administrative Assistant

We are looking for an experienced and detail-oriented Senior Administrative Assi...
Location
Location
United States , Washington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience in administrative support roles with a strong focus on accuracy, organization, and follow-through
  • Ability to handle confidential information with discretion and maintain a detail-oriented approach in all interactions
  • Proficiency in data entry, back-office administration, and managing multiple priorities within established deadlines
  • Experience supporting accounts payable activities, including invoice entry, approvals coordination, and records reconciliation
  • Comfortable using multi-line phone systems and communicating effectively with internal staff and external contacts
  • Strong time management skills with the ability to work independently and collaboratively across departments
  • Experience coordinating meetings, conference calls, office records, and general administrative workflows
Job Responsibility
Job Responsibility
  • Provide high-priority administrative support to leadership and assist stakeholders based on business needs and direction
  • Handle a broad range of office coordination duties for staff, including document preparation, scheduling support, and general clerical assistance
  • Respond to account questions and support follow-up activities related to past-due balances in partnership with billing personnel
  • Process incoming payments, record receipts accurately, and prepare daily deposit documentation with proper reconciliation
  • Oversee office supply levels, place orders when needed, and help maintain an efficient administrative workspace
  • Organize and maintain paper-based files and records to ensure documents are accessible, accurate, and properly stored
  • Support finance-related administrative tasks such as reviewing timekeeping exceptions, auditing timesheets, and coordinating accounts payable workflows from invoice intake through check processing and vendor statement review
  • Manage incoming mail, package deliveries, meeting room calendars, training logistics, and administrative process improvement recommendations while keeping leadership informed of relevant operational matters
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Senior Administrative Assistant

Robert Half is partnering with a growing wealth management firm seeking a polish...
Location
Location
United States , La Jolla
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of administrative support experience, preferably within wealth management, financial services, banking, or professional services
  • Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint
  • Experience working with CRM systems such as Salesforce, Redtail, Wealthbox, or similar platforms preferred
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Professional demeanor with exceptional client service skills
  • High attention to detail and ability to handle confidential information with discretion
  • Bachelor’s degree preferred but not required
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to advisors and leadership team members
  • Manage complex calendars, scheduling, and meeting coordination
  • Prepare and edit client correspondence, reports, presentations, and financial documents
  • Coordinate client meetings, onboarding materials, and follow-up communications
  • Maintain accurate client records and documentation in CRM systems
  • Assist with account paperwork, compliance documentation, and operational processes
  • Screen calls, manage incoming communications, and act as a professional point of contact for clients
  • Coordinate travel arrangements, expense reporting, and event logistics
  • Support office operations, vendor coordination, and special projects as needed
  • Ensure confidentiality and professionalism when handling sensitive financial and client information
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Senior Administrative Assistant

Our client is seeking a highly organized and experienced Senior Administrative A...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of administrative support experience, preferably in a senior-level or high-volume environment
  • Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
  • Excellent written and verbal communication skills
  • Strong organizational skills, attention to detail, and ability to multitask
  • Ability to work independently and manage competing priorities effectively
  • Professional demeanor and strong interpersonal skills
  • Experience supporting senior leadership or multiple departments preferred
  • Associate’s or bachelor’s degree preferred
  • Experience in a professional services, corporate, or fast-paced office environment
  • Strong problem-solving skills and ability to anticipate administrative needs
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to executives, managers, and internal teams
  • Manage complex calendars, schedule meetings, and coordinate travel arrangements
  • Prepare and edit correspondence, reports, presentations, and other business documents
  • Organize and maintain filing systems, records, and confidential documentation
  • Coordinate meetings, take notes, and follow up on action items as needed
  • Serve as a point of contact for internal staff, clients, and vendors
  • Assist with office operations, supply management, and process coordination
  • Track deadlines, priorities, and special projects to support team efficiency
  • Support event planning, meeting logistics, and internal communications
  • Handle sensitive information with a high level of discretion and professionalism
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Free online training
Read More
Arrow Right

Senior Administrative Assistant

Our client, an investment firm, is seeking a Senior Administrative Assistant to ...
Location
Location
United States , Washington
Salary
Salary:
34.00 - 38.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years of senior-level administrative or executive support experience
  • Strong experience coordinating executive international travel required
  • Proven experience supporting multiple high-level executives simultaneously
  • Highly organized with exceptional attention to detail
  • Proactive mindset with a "no task too small" attitude
  • Excellent written and verbal communication skills
  • Professional demeanor with discretion handling sensitive information
Job Responsibility
Job Responsibility
  • Provide high-level support to three senior executives
  • Manage complex calendars and scheduling across multiple time zones
  • Coordinate heavy international travel (air, hotel, itineraries)
  • Serve as a gatekeeper and respond to emails on behalf of executives
  • Prepare meeting materials and manage expense reports
  • Coordinate logistics for meetings, travel, and executive priorities
  • Fulltime
Read More
Arrow Right

Senior Administrative Assistant

Our client, a well-established organization in the property management industry,...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of administrative support experience, preferably in property management, real estate, or a related industry
  • Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to manage multiple deadlines and priorities effectively
  • Professional demeanor and strong customer service skills
Job Responsibility
Job Responsibility
  • Provide administrative support to senior leaders and property management teams
  • Manage calendars, schedule meetings, and coordinate appointments
  • Prepare correspondence, reports, presentations, and other business documents
  • Maintain accurate filing systems, records, and office documentation
  • Serve as a point of contact for tenants, vendors, and internal departments
  • Assist with vendor coordination, contract tracking, and invoice processing
  • Support property operations by helping organize maintenance requests, work orders, and service follow-up
  • Coordinate meetings, events, and office communications
  • Monitor office supplies and help maintain efficient day-to-day office operations
  • Handle confidential information with professionalism and discretion
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide hig...
Location
Location
United States , Port Chester
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience in an Executive Assistant or similar senior administrative support role
  • Proven background supporting C-level executives and multiple leaders at the same time
  • Strong skill in calendar management within a fast-paced, high-demand business environment
  • Experience arranging travel and managing related logistics with close attention to detail
  • Ability to support executive meetings and maintain clear follow-through on action items
  • Experience completing expense reporting accurately and efficiently
  • Comfortable working remotely while supporting teams operating on Eastern Time
  • Able to step into a developing environment quickly and provide immediate, hands-on support
Job Responsibility
Job Responsibility
  • Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently
  • Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve
  • Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders
  • Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation
  • Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines
  • Act as a dependable point of coordination for leadership activities during a period of organizational change and growth
  • Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed
  • Use company-issued technology and tools to maintain smooth communication, organization, and workflow management
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide hig...
Location
Location
United States , Dallas
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 4 years of experience in an administrative support role within a department setting that requires strong attention to detail.
  • Associate degree or equivalent combination of education and relevant work experience.
  • Demonstrated ability to prioritize multiple assignments, manage deadlines, and adapt quickly to changing business needs.
  • Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
  • Experience managing calendars, scheduling meetings, and coordinating conference calls and travel arrangements.
  • Proven ability to work independently with minimal supervision while maintaining accuracy and attention to detail.
  • Strong interpersonal skills with the ability to interact effectively with executives, staff, volunteers, community leaders, and external partners.
  • Alignment with a mission-driven environment and a collaborative, service-oriented approach to work.
Job Responsibility
Job Responsibility
  • Provide administrative support to senior leaders and departmental staff, ensuring daily operations stay organized and on schedule.
  • Coordinate complex calendars, meetings, and conference calls while balancing competing requests and urgent priorities.
  • Prepare, format, and revise presentations, correspondence, reports, invitations, and other business documents for leadership and external partners.
  • Arrange travel logistics and related administrative details for executives and team members as needed.
  • Assist with special projects by organizing resources, monitoring timelines, and communicating status updates to stakeholders.
  • Handle confidential materials with discretion, particularly when working with leadership-sensitive information.
  • Respond to requests independently, remove barriers to progress, and escalate issues when additional support is needed to meet deadlines.
  • Maintain accurate records and documentation while supporting a detail-oriented, team-oriented office environment.
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right