Senior Administrative Assistant, Robert Half

Senior Administrative Assistant

Robert Half

Location:
United States, Honolulu

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Honolulu Company is seeking a contract-to-hire Senior Administrative Assistant. Duties include answering moderate phones on a multi-line phone system, greeting and assisting visitors, acting as concierge, handle incoming and outgoing deliveries, create labels, handle mail and postage, order supplies, provide parking validation stickers and maintain log, data entry, typing and correspondence, opening and closing office, maintain conference rooms and calendar and assist all internal clients with general administrative tasks as needed.

Job Responsibility:

Support senior managers and executives with daily clerical tasks
Plan meetings and take detailed minutes
Assist with deliveries
Answer phone calls, provide information to callers or connect callers to appropriate people
Schedule appointments and update calendar
Make travel arrangements and reservations for senior managers
Compose and type regular correspondence, like invitations and informative material
Develop and maintain a filing system
Create spreadsheets and presentations
Provide statistical and budget reports
Greet and provide general support to visitors
Develop, implement and improve office policies and procedures

Requirements:

Proven work experience as a senior administrative assistant, virtual assistant or executive administrative assistant
3 years+ phone experience
In-depth understanding of office management and daily operations
Hands on experience with Microsoft Office
Working knowledge of office equipment, like printers and fax machines
Excellent verbal and written communication skills
Strong organizational and time-management skills

Nice to have:

Knowledge of QuickBooks and accounting procedures

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Access to free online training
Competitive compensation

Additional Information:

Job Posted:
June 27, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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