Senior Administrative Assistant

• Prepare, format, review, and finalize technical reports, proposals, invoices, and other project documents with a high degree of accuracy and care
• Develop and edit advanced Microsoft Word files that include structured layouts, tables, graphics, headers and footers, and other specialized formatting elements
• Build and maintain Excel spreadsheets used for tracking information, performing calculations, and supporting reporting needs
• Handle printing, copying, collating, binding, and distribution of completed materials for internal teams and external deliverables
• Support daily office operations by using and maintaining equipment such as printers, copiers, and binding machines, including basic troubleshooting and restocking supplies
• Enter data accurately and organize both digital and physical records to ensure information is easy to access and well maintained
• Coordinate meetings by arranging rooms, preparing materials, managing calendars, and supporting communication through Outlook and Teams
• Arrange business travel, including flights, hotel reservations, ground transportation, and related itineraries or documentation
• Learn and use specialized reporting tools to assist with document production, quality checks, and project support activities

• At least 3 years of administrative or secretarial experience in an office setting that requires strong attention to detail
• Typing speed of 50 words per minute or higher with strong attention to accuracy, grammar, and punctuation
• Proven experience producing technical or data-heavy documents that require precise formatting, tables, figures, and organized layouts
• Proficiency with Microsoft Office 365, including Word, Excel, Outlook, and Teams, as well as Adobe software
• Strong Excel skills, including data entry, formulas, and basic spreadsheet analysis
• Ability to manage competing priorities, work independently, and consistently meet deadlines
• Strong written and verbal communication skills with a collaborative and adaptable approach to supporting teams

Experience in an engineering, architecture, or construction environment is preferred

• Medical
• vision
• dental
• life and disability insurance
• 401(k) plan