Senior Administrative Assistant Job at Robert Half (La Jolla)

Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide hig...

Location

United States , Port Chester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in an Executive Assistant or similar senior administrative support role
Proven background supporting C-level executives and multiple leaders at the same time
Strong skill in calendar management within a fast-paced, high-demand business environment
Experience arranging travel and managing related logistics with close attention to detail
Ability to support executive meetings and maintain clear follow-through on action items
Experience completing expense reporting accurately and efficiently
Comfortable working remotely while supporting teams operating on Eastern Time
Able to step into a developing environment quickly and provide immediate, hands-on support

Job Responsibility

Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently
Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve
Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders
Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation
Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines
Act as a dependable point of coordination for leadership activities during a period of organizational change and growth
Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed
Use company-issued technology and tools to maintain smooth communication, organization, and workflow management

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide hig...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 4 years of experience in an administrative support role within a department setting that requires strong attention to detail.
Associate degree or equivalent combination of education and relevant work experience.
Demonstrated ability to prioritize multiple assignments, manage deadlines, and adapt quickly to changing business needs.
Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Experience managing calendars, scheduling meetings, and coordinating conference calls and travel arrangements.
Proven ability to work independently with minimal supervision while maintaining accuracy and attention to detail.
Strong interpersonal skills with the ability to interact effectively with executives, staff, volunteers, community leaders, and external partners.
Alignment with a mission-driven environment and a collaborative, service-oriented approach to work.

Job Responsibility

Provide administrative support to senior leaders and departmental staff, ensuring daily operations stay organized and on schedule.
Coordinate complex calendars, meetings, and conference calls while balancing competing requests and urgent priorities.
Prepare, format, and revise presentations, correspondence, reports, invitations, and other business documents for leadership and external partners.
Arrange travel logistics and related administrative details for executives and team members as needed.
Assist with special projects by organizing resources, monitoring timelines, and communicating status updates to stakeholders.
Handle confidential materials with discretion, particularly when working with leadership-sensitive information.
Respond to requests independently, remove barriers to progress, and escalate issues when additional support is needed to meet deadlines.
Maintain accurate records and documentation while supporting a detail-oriented, team-oriented office environment.

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Senior Administrative Assistant

We are looking for a Senior Administrative Assistant to join our team in Lutz, F...

Location

United States , Lutz

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 4 years of experience in administrative support, preferably in a senior capacity
Proficiency in Microsoft 365 applications, including SharePoint, Excel, and PowerPoint
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Experience in calendar management and scheduling for senior-level staff
Ability to handle confidential information with discretion and professionalism
Skilled in booking travel arrangements and managing logistics
Familiarity with import/export documentation processes is a plus
Excellent communication and interpersonal skills to work effectively in a fast-paced environment

Job Responsibility

Provide comprehensive administrative support to senior staff and management, ensuring smooth day-to-day operations
Oversee and mentor the administrative assistant team, fostering collaboration and efficient task delegation
Organize and maintain project trackers, ensuring deadlines and objectives are consistently met
Prepare, proofread, and edit reports, proposals, and presentations with a high level of accuracy
Coordinate meetings and events, including agenda preparation, minute-taking, and follow-up on action items
Handle data entry, document management, and other administrative tasks with precision and efficiency
Assist in scheduling and calendar management for senior staff, ensuring optimal time allocation
Arrange travel bookings and logistics for team members, ensuring all details are managed effectively
Identify and implement process improvements to enhance administrative operations
Support import/export documentation processes and facilitate conference call arrangements as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Senior Administrative Assistant

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, senior administrative, or executive support role preferred
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Ability to work independently and exercise sound judgment
Professional demeanor and strong attention to detail
High school diploma required
associate’s or bachelor’s degree preferred

Job Responsibility

Provide high-level administrative support to leadership and internal teams
Manage calendars, schedule meetings, and coordinate appointments and travel arrangements
Prepare correspondence, reports, presentations, and other documents
Screen calls, respond to inquiries, and handle confidential information with discretion
Organize files, maintain records, and support reporting and data tracking
Assist with meeting coordination, agendas, notes, and follow-up items
Support special projects and help improve administrative processes
Serve as a key point of contact for internal and external communication

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in 401(k) plan

Senior Administrative Assistant

Enter and retrieve information contained in computer databases using a keyboard,...

Location

United States , Nashville

Salary:

22.00 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Fulltime

Senior Administrative Assistant

Bowman has an opportunity for a Senior Administrative Assistant to join our team...

Location

United States , Richmond

Salary:

Not provided

Bowman

Expiration Date

Until further notice

Requirements

High School diploma or equivalent GED required
Five or more (5+) years of experience in an administrative role
minimum of two (2) years administrative experience in the land development industry
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Satisfactory driving record as determined by the Company and a current, valid State driver's license
Professional appearance, approach, and demeanor

Job Responsibility

Support the diverse civil engineering, land survey and planning teams through all phases of business including administrative support
proposals and response letters
work and change orders
submittals
and research

What we offer

Medical
dental
vision
life
and disability insurance
401(k) retirement savings plan with company match
Paid time off
sick leave
and paid holidays
Tuition reimbursement and professional development support

Fulltime

Senior Administrative Assistant

We’re seeking a highly experienced Senior Administrative Assistant to provide ad...

Location

United States , Menlo Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of executive or senior-level administrative experience
Strong organizational, multitasking, and problem-solving skills
Advanced proficiency in Microsoft Office or Google Workspace
Excellent communication and discretion handling sensitive information
Ability to anticipate needs and operate independently in a fast-paced environment

Job Responsibility

Manage complex calendars, executive meetings, and travel coordination
Prepare reports, presentations, and confidential correspondence
Serve as liaison between leadership, internal teams, and external partners
Oversee office operations, vendors, and administrative processes
Support special projects, events, and strategic initiatives

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Senior Administrative Assistant

Robert Half is seeking an experienced and highly organized Senior Administrative...

Location

United States , Bethlehem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate’s or bachelor’s degree preferred
3+ years of administrative support experience, preferably in a senior-level role
Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
Excellent written and verbal communication skills
Strong organizational, time management and multitasking abilities
Ability to work independently, prioritize tasks and meet deadlines
Professional demeanor and strong attention to detail.

Job Responsibility

Provide high-level administrative support to managers, departments or senior leadership
Manage complex calendars, schedule meetings and coordinate appointments
Prepare correspondence, reports, presentations and other business documents
Coordinate travel arrangements, expense reports and meeting logistics
Serve as a point of contact for internal and external communications
Maintain organized records, files and documentation
Assist with project coordination, follow-up on action items and process improvements
Support office operations and help ensure administrative processes run efficiently
Handle sensitive and confidential information with discretion.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training.

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