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Senior Administrative Assistant

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Robert Half

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Location:
United States , San Diego

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Category:
Office Administration

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Contract Type:
Employment contract, B2B, Contract work

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Salary:

Not provided
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Job Description:

A well-established financial services firm is seeking a highly organized and proactive Senior Administrative Assistant to support senior leadership and ensure the smooth day-to-day operations of the office. This role requires a high level of professionalism, discretion, and attention to detail, along with the ability to manage multiple priorities in a fast-paced, client-focused environment.

Job Responsibility:

  • Provide high-level administrative support to executives and senior team members, including complex calendar management and meeting coordination
  • Prepare and edit correspondence, reports, presentations, and client-facing materials
  • Coordinate internal and external meetings, including logistics, agendas, and follow-up actions
  • Manage travel arrangements, expense reports, and reimbursements
  • Serve as a point of contact for clients, vendors, and internal stakeholders, maintaining a professional and polished presence
  • Maintain and organize confidential files, documents, and records
  • Assist with project coordination, tracking deadlines, and ensuring deliverables are met
  • Support office operations, including ordering supplies and coordinating with vendors as needed
  • Help onboard new employees and provide administrative support to team initiatives
  • Ensure compliance with company policies and financial industry regulations

Requirements:

  • Bachelor’s degree preferred or equivalent work experience
  • 5+ years of administrative experience, ideally within financial services, banking, or a professional services environment
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Strong organizational and time management skills with the ability to prioritize effectively
  • Excellent written and verbal communication skills
  • High level of discretion and ability to handle sensitive and confidential information
  • Strong attention to detail and problem-solving abilities
  • Experience supporting senior executives or C-level leadership preferred
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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