Senior Administrative Assistant / Executive Assistant

• Provide day-to-day administrative support to executive leadership
• Manage executive calendars, meetings, and scheduling
• Coordinate domestic travel for executives (monthly travel for COO
• quarterly/biannual events)
• Assist executives with tasks related to home office operations
• Handle confidential and sensitive information with discretion
• Serve as the primary administrative point of contact for a corporate office of ~20 employees
• Order and manage office and kitchen supplies
• oversee regular inventory
• Support office logistics, reservations, and special events
• Represent the corporate and executive office professionally to internal and external stakeholders
• Reconcile vendor receipts tied to capital requests
• Support purchase order creation and approval workflows
• Assist with invoice preparation in coordination with interior designers and VPs
• Support compliance-related documentation (including DOT-related items)
• Assist with quarterly, biannual, and special events
• Coordinate reservations and logistics for company communities and events
• Support multiple projects simultaneously, including during quarter-end and year-end close periods

• Senior living/care experience is REQUIRED
• 5+ years of experience in an Administrative Assistant, Executive Assistant, or Office Manager role
• Experience supporting senior executives in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities
• Comfortable working independently with minimal supervision
• Professional, business-direct communication style
• High level of discretion and confidentiality

Accounting or finance exposure is a plus but not required

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan