Senior Administrative Assistant and Office Management Support, Wells Fargo

Wells Fargo

Location:
Japan, Chiyoda-ku

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

This is a senior administrative assistant and office management support role, reporting to the APAC Administrative Manager, within the Corporate & Investment Banking (CIB) COO organization. The candidate will be responsible for meeting the administrative and office management needs of Wells Fargo Securities Japan with the objective of providing efficient support to the regional markets business and business management of the entity.

Job Responsibility:

Answer telephones, route calls, take messages on behalf of the team and provide routine information to clients and internal partners
Type letters, correspondence, reports, and memoranda from written copy or from knowledge of company policy or procedures
Proof materials for errors and ensure layout is in line with the company’s style
Format special reports and presentations including tabular displays, graphics and overhead transparencies
Schedule and co-ordinate meetings, including distributing materials, arranging for refreshments, and other logistics
Manage calendars of designated individuals
Organize travel and accommodation and file expense reports for designated individuals
Coordinate activities including building facilities management and mailing and messenger services, on behalf of the team, when necessary
Support Finance Pay-to-Pay process and ebanking payments
Issue appropriate purchase requisitions and maintain office equipment, stationery, and accessories for both current and new team members
General document filing and maintaining various records in an efficient filing system so that information can be quickly retrieved
Process and maintain departmental information under oversight of the department head
Assistance in Business Continuity Planning
Coordinate and communicate with team members in the U.S. and regional offices
Support the senior management and Japan business manager in logistical tasks associated with entity governance activities, such as arrangement of committee meetings and collation of documentation for licensing related tasks
Assist with and, in certain cases lead, the planning and execution of client and senior leadership events
Assist with other administrative duties and ad hoc projects, as required
Serve as administrative backup support for other team members, as required

Requirements:

4+ years of Administrative Support experience
2+ years of experience in Administration or Business Management
Experience in supporting executive leaders with daily administrative tasks
Experience in effective event planning
Ability to apply independent thinking and foresight, with strong problem-solving skills
Ability to multi-task and prioritize and manage stakeholder expectations
Adaptable to change, able to work independently and proactively with minimal oversight
Able to use good judgement in confidential situations and proven experience interacting with senior management
Meticulous, organized, and detailed oriented
Excellent interpersonal and communication skills
Fluency in written and verbal English and Japanese
Proficiency in MS Outlook, Word, Excel and PowerPoint

Additional Information:

Job Posted:
July 01, 2025

Expiration:
July 30, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Senior Administrative Assistant and Office Management Support

Wells Fargo

Location:Japan, Chiyoda-ku

Category:Office Administration

Contract Type:Not provided