Senior Administration Executive Job at Collinson (Hong Kong)

Senior Administrator / Executive Assistant

Senior Administrator/Executive Assistant role for a 100% Aboriginal-owned civil ...

Location

Australia , Ascot

Salary:

Not provided

11 Recruitment

Expiration Date

Until further notice

Requirements

Experience working in a small to medium business environment
Proactive and practical approach
Ability to juggle multiple priorities while maintaining attention to detail

Job Responsibility

Coordinate office functions
Manage executive calendars and meetings
Maintain key systems and documentation
Act as central point of contact between head office, clients and site teams
Coordinate executive calendars, meetings and travel for Directors
Provide high-level administrative support including document preparation, proofreading and general office coordination
Manage incoming calls, emails and visitor enquiries
Coordinate new starters and visitors including onboarding paperwork, inductions and maintaining accurate HR records
Maintain and update internal databases, filing systems and administrative registers
Assist with finance administration including MYOB invoice entry, payables processing, timesheet collation and payroll support

What we offer

Key role supporting Directors in a growing, values-driven Aboriginal-owned business
Varied scope across administration, HR, finance support and client coordination
Opportunity to contribute to tangible outcomes for local communities and Aboriginal employment
Stable, long-term role with chance to refine and improve systems and processes as business grows

Fulltime

New

Executive / Senior Executive - Mall Leasing

A long-standing neighbourhood mall in Johor Bahru - more than just a mall, it's ...

Location

Malaysia , Johor Bahru

Salary:

3500.00 - 5500.00 MYR / Month

Randstad

Expiration Date

January 18, 2026

Requirements

Diploma/Degree in Business, Real Estate, Marketing, or related field
Minimum 2-3 years of experience in mall/retail leasing or commercial property
Strong negotiation, communication, and analytical skills

Job Responsibility

Tenant Acquisition: Source and secure new tenants that align with the mall's brand and target demographic
Lease Management: Oversee all aspects of the leasing process, from negotiation and documentation to renewals and tenant relations
Market Analysis: Monitor retail trends and competitor activities to inform leasing strategies
Cross-functional Collaboration: Partner with internal departments (legal, finance, operations, marketing) to ensure seamless lease execution and tenant support
Reporting & Administration: Prepare leasing reports, manage tenant data, and contribute to budget planning and revenue tracking
Tenant Support: Facilitate tenant fit-out processes and ensure adherence to mall guidelines

What we offer

attractive leasing incentive
supportive and friendly work environment
employees are valued and encouraged to grow
generously rewarded for strong performance
strong focus on personal growth and development

Senior Executive Assistant

The Senior Executive Assistant provides support to another individual or group o...

Location

Democratic Republic of the Congo , Kinshasa

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Bachelor's/University degree or equivalent experience

Job Responsibility

Directly supports a C15 level manager and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements
prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests

Fulltime

Senior Executive Assistant

We are searching for an experienced Executive Assistant who is high energy and t...

Location

United States , San Jose

Salary:

107440.00 - 161160.00 USD / Year

AMD

Expiration Date

Until further notice

Requirements

Direct work experience supporting executive-level leaders and executives of our customers
Experience of administrative support at a senior level
Strong organizational and communication skills
ability to work independently as well as part of a team
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
Strong multi-tasking skills
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
Bachelor’s Degree or equivalent level of experience

Job Responsibility

Own the executive calendar
Prioritize appointments as necessary
Coordinate major offsite meetings and executive travel
Arrange domestic and international travel schedule and reservations
Prepare expense reports and ensure submission in a timely fashion
Interface with members of the management team, customers, and other executive visitors
Redirect inquiries and problems to staff members for response and resolution as necessary
Review and answer mail and inquiries and determine if executive action is required
Exercise judgment and initiative with high degree of flexibility
Set up and maintain propriety files and record retention schedules

Fulltime

Senior Administrative Assistant

Robert Half is currently hiring a Senior Administrative Assistant to provide adv...

Location

United States , El Cajon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience as an administrative assistant, preferably in a senior-level support role
High school diploma required
associate or bachelor's degree in Business Administration, Communications, or a related field preferred
Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and database or scheduling software (e.g., Zoom, Salesforce, or similar tools)
Exceptional verbal and written communication abilities, with strong interpersonal skills
Proven ability to prioritize tasks, manage competing deadlines, and work effectively under pressure

Job Responsibility

Provide high-level administrative support to senior executives or department heads, including calendar management, travel arrangements, and meeting coordination
Prepare and edit documents, presentations, and reports that align with organizational standards
Handle incoming communication (email, phone calls, etc.), acting as a liaison between executives and key stakeholders
Track and prioritize tasks, monitor deadlines, and follow up on action items to ensure projects are completed on time
Organize and manage documents, files, and data systems to ensure access to accurate and up-to-date information
Plan and execute company events, team meetings, or special projects as requested
Conduct research and compile data to support planning, decision-making, and project initiatives
Mentor entry level administrative staff or coordinate teamwork across the administrative team

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Senior Executive Assistant

We are currently seeking a Senior Executive Assistant to work closely with our s...

Location

Canada , Vancouver; Toronto

Salary:

96900.00 - 131100.00 CAD / Year

Clio

Expiration Date

Until further notice

Requirements

10+ experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting
Exposure to senior leaders, business strategy and decision-making
High degree of trust and integrity around the protection of confidentiality
Collaborative and self-starter mindset with a bias to action
Flawless written and verbal communication skills, even under pressure
Strong interpersonal skills and capacity to develop high levels of trust
The capacity to multi-task and possession of excellent time management skills
Impeccable attention to detail
Resourceful and able to work independently with a deadline-oriented mindset
Proficiency in Mac operating environments, Google Suite, Slack, Asana and Concur

Job Responsibility

Contribute to the planning, organization, and execution of special projects - including high-profile international events and key organizational initiatives
Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
Coordinate team events, support community-building, and handle logistical tasks, as requested
Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team
Review, route, and respond to incoming e-mail correspondence and organizational requests on behalf of the Senior Leadership Team
Organize, track and reconcile professional finances and expenses
Coordinate communications and liaise directly with external partners, vendors, and clients
Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team
Maintain a high degree of trust and integrity around the protection of confidentiality as an expectation
Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally

What we offer

Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin and Sydney) to be in office min. twice per week
Flexible time off policy, with an encouraged 20 days off per year
$2000 annual counseling benefit
RRSP matching and RESP contribution
Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Fulltime

Senior Executive Assistant

The Senior Executive Assistant (SEA) will provide administrative support to SNIS...

Location

United States , McLean

Salary:

79554.98 - 191169.43 USD / Year

Arcfield

Expiration Date

Until further notice

Requirements

An active TS/SCI w/ Poly security clearance is required
Minimum 7+ years of progressive experience providing direct support to senior executives, preferably in similar organizational environments
Exceptional organizational abilities with demonstrated success managing multiple competing priorities under pressure
Superior written and verbal communication skills with attention to detail
Advanced proficiency with Microsoft Office Suite, project management tools, and executive support technologies
Proven ability to exercise sound judgment, discretion, and initiative when handling confidential information
Bachelor's degree preferred
equivalent combination of education and experience considered

Job Responsibility

Manage complex executive calendars with strategic prioritization, resolving scheduling conflicts autonomously while ensuring executives' time is optimized for maximum organizational impact
Coordinate travel arrangements including detailed itineraries, security considerations, and contingency planning
Orchestrate high-level meetings and events—preparing agendas, briefing materials, presentations, and follow-up action items with meticulous attention to detail
Serve as the primary communication gateway, screening and prioritizing incoming requests, correspondence, and sensitive information with exceptional judgment and discretion
Gather, analyze, and synthesize complex information from multiple sources to produce executive summaries, reports, and briefing materials that facilitate informed decision-making
Develop and maintain strategic relationships with internal and external stakeholders, representing executives with professional diplomacy
Plan and execute conferences, board meetings, and special events with comprehensive logistical management including venue selection, and vendor coordination as needed
Anticipate executive needs through proactive problem-solving and forward-thinking preparation
Maintain absolute confidentiality regarding sensitive organizational, personnel, and strategic information

What we offer

Health Insurance
Life Insurance
Paid Time Off
Holiday Pay
Short Term and Long-Term Disability
Retirement and Savings
Learning and Development opportunities
wellness programs as well as other optional benefit elections

Fulltime

Senior Executive Assistant

We are looking for an experienced and resourceful Senior Executive Assistant to ...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience supporting C-suite executives with a high level of professionalism and discretion
Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint
Strong communication skills, both written and verbal, with the ability to interact effectively at all levels
Exceptional organizational skills and the ability to manage multiple priorities simultaneously
Demonstrated ability to work independently and maintain focus under pressure
Bachelor's degree preferred, though equivalent experience will be considered
High emotional intelligence, adaptability, and a positive, service-oriented attitude

Job Responsibility

Manage intricate calendars, schedule meetings, and coordinate travel arrangements for executives
Prepare and edit a variety of documents, including correspondence, presentations, and reports
Act as a liaison between executives and both internal and external stakeholders, maintaining a high level of professionalism at all times
Organize and oversee high-level meetings, including preparing agendas, coordinating logistics, and ensuring follow-up actions are completed
Handle confidential information with the utmost discretion and integrity
Input information into PowerPoint presentations to create high-quality and well-organized materials
Support special projects and strategic initiatives, tracking deadlines and ensuring timely completion
Build and maintain strong relationships across departments to facilitate collaboration
Identify potential process improvements to enhance efficiency and executive productivity
Maintain and organize filing systems, records, and databases relevant to executive operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Senior Administration Executive

Collinson

Location:
Hong Kong , Hong Kong

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 01, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Senior Administration Executive

Senior Administrator / Executive Assistant

Executive / Senior Executive - Mall Leasing

Senior Executive Assistant

Senior Executive Assistant

Senior Administrative Assistant

Senior Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Senior Administration Executive

Collinson

Location:Hong Kong , Hong Kong

Category:Office Administration

Contract Type:Not provided

Salary:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 01, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Senior Administration Executive

Senior Administrator / Executive Assistant

Executive / Senior Executive - Mall Leasing

Senior Executive Assistant

Senior Executive Assistant

Senior Administrative Assistant

Senior Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Location:
Hong Kong , Hong Kong

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
January 01, 2026