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The Senior Accts Payable Administrator has developed specialized Accounts Payable-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. The Senior Accts Payable Administrator can be an informal resource for colleagues with less experience. The Senior Accts Payable Administrator is skilled in various processes, procedures, and systems.
Job Responsibility:
Reach out to project controllers to obtain invoice coding and the name of a project manager who has approval authority for invoice
Scan and upload invoices into the TAP system for approval
Prepare and process requests for electronic transfers and wire payments
Post transactions (cash payments) into the system
Record month-end accruals for invoices not approved
Monitor AP aging to ensure payments are up to date
Research and resolve invoice discrepancies and issues
Correspond with affiliates and respond to inquiries
Assist with month-end closing
Provide supporting documentation for audits
Maintain accurate historical records and follow the company’s retention policy
Maintain confidentiality of organizational information
Learn how to utilize McDermott’s proprietary AP software system
Maintain clear, concise, and professional language when speaking with individuals and groups
Requirements:
Associates Degree in Accounting, Finance, or a related major
3-5 years of work experience in accounts payable
2+ years of general accounting experience is a plus
Working knowledge of general accounting procedures
Proficiency in relevant accounting software (i.e., JDE, Oracle Kissflow) and MS Office (i.e., Excel, Word, Powerpoint, etc.)
Excellent data entry and data management skills
Strong attention to detail and accuracy
Must be able to prioritize, have a sense of urgency, and have the ability to meet deadlines
Good judgment, professional integrity, and the ability to maintain confidentiality
Strong listening, verbal, and written English language communication skills
Must be able to interact positively and professionally with all levels of employees throughout the company
Strong problem-analysis and problem-solving skills
Ability to work independently and as part of a team