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This role is vital for ensuring accurate financial processes, maintaining compliance, and supporting project-based operations. The ideal candidate will excel in managing accounting functions, collaborating with leadership, and driving efficiency in financial reporting and billing.
Job Responsibility:
Perform weekly accounts payable processing and reconciliations, ensuring vendor and client profiles are up-to-date in the accounting system
Oversee accounts receivable activities, monitoring past-due balances and coordinating with internal teams to support collections and client communications
Manage month-end closing procedures, including consultant invoice processing, preparation of schedules, and basic financial reconciliations
Generate and review monthly project invoices, collaborating with project managers and leadership to ensure alignment with contracts and accuracy
Track and update project budgets, contract values, and consultant expenses within the firm’s project management platform
Produce periodic financial reports for leadership, summarizing metrics such as aging accounts, cash flow trends, and project performance
Maintain organized records for audits, tax filings, and external reporting requirements
Support the refinement of accounting procedures and internal controls, working closely with external accounting professionals as needed
Requirements:
Associate or bachelor’s degree in accounting, finance, business, or equivalent experience
Minimum of 3 years of accounting or bookkeeping experience, particularly in a project-based or detail-oriented services setting
Familiarity with general ledger, journal entries, and account reconciliation processes
Proficient in Microsoft Excel and Word, with strong attention to detail and organizational skills
Experience managing recurring weekly and monthly accounting tasks
Effective written and verbal communication skills, with a collaborative approach to meeting deadlines
Nice to have:
Knowledge of project-based billing concepts and accounting software such as QuickBooks or similar tools is preferred
Ability to adapt and grow into more senior roles within a detail-oriented services environment