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Senior Accountant / AP/AR Coordinator

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Utilidata

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Location:
United States

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Category:

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Contract Type:
B2B

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Salary:

65.00 - 75.00 USD / Hour

Job Description:

We are seeking an experienced Senior Accountant / AP–AR Coordinator (Contractor) to support our core finance operations on a part-time basis (~20 hours per week). This contractor will play a key role in executing day-to-day accounting workflows—including AP, AR, reconciliations, and vendor coordination—while helping maintain clean, reliable, and audit-ready financial processes. The ideal candidate is detail-oriented, highly reliable, and comfortable operating independently in a startup environment. This role will work closely with the Director of Finance & Accounting and collaborate cross-functionally as needed.

Job Responsibility:

  • Track terms and payments for supplier and vendor contracts
  • complete 1099 preparation
  • Reconcile bank accounts and credit card statements reliably and on schedule
  • Manage AP in BILL and Expensify: receive, process, and code invoices
  • ensure timely vendor payments
  • track outstanding bills and sales tax due
  • Manage AR in QBO: prepare and send invoices to customers
  • monitor collections
  • follow up on overdue payments
  • Support execution of Purchase Orders (POs) by coordinating approvals and maintaining proper documentation
  • Track departmental alignment with finance policies and escalate inconsistencies to the Director of F&A
  • Maintain proper financial document retention aligned with audit-ready standards
  • Provide administrative support for budget, tax, audit, equity, or procurement projects as needed
  • Support smooth functioning of finance systems and workflows

Requirements:

  • Education in accounting, finance, business, or related field or equivalent practical experience
  • Technical skills in AP/AR, invoice processing, and financial reconciliations
  • Experience using financial software (e.g., BILL, Expensify, QuickBooks Online, or similar tools)
  • Ability to maintain accurate records, follow established financial policies, and ensure compliance with documentation standards
  • Strong organizational and time-management skills, especially in handling recurring workflows
  • At least 2+ years of experience in finance operations, accounting, or a related administrative role
  • Excellent written and verbal communication skills
  • High level of discretion in handling financial and vendor information

Nice to have:

  • Experience supporting audits, tax filings, or financial compliance processes
  • Familiarity with procurement workflows or purchase order systems
  • Experience working in a startup or fast-growing organization
  • Exposure to equity administration processes or data-room organization
  • experience using Carta a plus
What we offer:
  • A flexible work environment with flexible paid time off
  • Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Additional Information:

Job Posted:
January 26, 2026

Employment Type:
Parttime
Work Type:
Remote work
Job Link Share:
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