Senior Accountant / AP/AR Coordinator Job at Utilidata

Senior Accountant / AP/AR Coordinator

Utilidata

Location:
United States

Category:
Finance

Contract Type:
B2B

Salary:

65.00 - 75.00 USD / Hour

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Job Description:

We are seeking an experienced Senior Accountant / AP–AR Coordinator (Contractor) to support our core finance operations on a part-time basis (~20 hours per week). This contractor will play a key role in executing day-to-day accounting workflows—including AP, AR, reconciliations, and vendor coordination—while helping maintain clean, reliable, and audit-ready financial processes. The ideal candidate is detail-oriented, highly reliable, and comfortable operating independently in a startup environment. This role will work closely with the Director of Finance & Accounting and collaborate cross-functionally as needed.

Job Responsibility:

Track terms and payments for supplier and vendor contracts
complete 1099 preparation
Reconcile bank accounts and credit card statements reliably and on schedule
Manage AP in BILL and Expensify: receive, process, and code invoices
ensure timely vendor payments
track outstanding bills and sales tax due
Manage AR in QBO: prepare and send invoices to customers
monitor collections
follow up on overdue payments
Support execution of Purchase Orders (POs) by coordinating approvals and maintaining proper documentation
Track departmental alignment with finance policies and escalate inconsistencies to the Director of F&A
Maintain proper financial document retention aligned with audit-ready standards
Provide administrative support for budget, tax, audit, equity, or procurement projects as needed
Support smooth functioning of finance systems and workflows

Requirements:

Education in accounting, finance, business, or related field or equivalent practical experience
Technical skills in AP/AR, invoice processing, and financial reconciliations
Experience using financial software (e.g., BILL, Expensify, QuickBooks Online, or similar tools)
Ability to maintain accurate records, follow established financial policies, and ensure compliance with documentation standards
Strong organizational and time-management skills, especially in handling recurring workflows
At least 2+ years of experience in finance operations, accounting, or a related administrative role
Excellent written and verbal communication skills
High level of discretion in handling financial and vendor information

Nice to have:

Experience supporting audits, tax filings, or financial compliance processes
Familiarity with procurement workflows or purchase order systems
Experience working in a startup or fast-growing organization
Exposure to equity administration processes or data-room organization
experience using Carta a plus

What we offer:

A flexible work environment with flexible paid time off
Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Additional Information:

Job Posted:
January 26, 2026

Employment Type:

Parttime

Work Type:

Remote work

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