Senior Account Clerk Jobs

City and County of San Francisco

Location:
United States, San Francisco

Category:
Finance

Contract Type:
Not provided

Salary:

80340.00 - 97578.00 USD / Year

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Job Description:

Under general supervision of the CFO, the Senior Account Clerk performs difficult bookkeeping and financial record-keeping activities within established procedures and systems. The position prepares, reviews, posts, adjusts, and reconciles accounting entries; verifies the correctness of accounting documents; supports invoice intake and payment processing; assists Program staff in aligning supporting documentation to grant and contract requirements; responds to routine inquiries; organizes source documents; uses automated accounting and spreadsheet tools; and performs related duties as required. The incumbent may act as a lead worker for a small clerical staff on specific tasks.

Job Responsibility:

Performs difficult bookkeeping and financial record-keeping activities
Prepares, reviews, posts, adjusts, and reconciles accounting entries
Verifies the correctness of accounting documents
Supports invoice intake and payment processing
Assists Program staff in aligning supporting documentation to grant and contract requirements
Responds to routine inquiries
Organizes source documents
Uses automated accounting and spreadsheet tools
May act as a lead worker for a small clerical staff on specific tasks
Prepares, posts, adjusts, and balances entries to subsidiary ledgers
reconciles account discrepancies
Verifies the correctness of accounting documents
Organizes and files source documents
Receives vendor and subrecipient invoices
reviews for completeness, correct coding, available funding, and required supporting documentation
Prepares payment documents and routes for approval
Tracks invoice status from receipt to payment
follows up with vendors and staff
Calculates encumbered balances of blanket and contract purchase orders
Assists Program staff in aligning invoice backup to grant/contract terms and HRC invoice guidelines
Responds to routine inquiries from internal staff, vendors, and the public
Makes regular contacts with departmental personnel and outside organizations
Assists with reconciling bank statements and revolving fund balances
Identifies routine discrepancies
Prepares basic financial schedules and reports
Performs tasks using automated accounting systems, databases, spreadsheets, word processing, and document management tools
Assists in compiling financial data for fiscal reporting and audit requests
Performs related duties as required
may provide task guidance to a small clerical staff

Requirements:

Eighteen (18) months (equivalent to 3,000 hours) of verifiable experience processing financial and accounting matters (e.g. cost records, deposits, expenditures, allocations), bookkeeping and/or financial record keeping
Such experience typically includes verifying correctness of financial documents
maintaining expenditure records
and reconciling subsidiary accounts
15 semester units (or equivalent quarter units) of coursework from an accredited college or university with a minimum of 6 semester units (or equivalent quarter units) in accounting may be substituted for up to six (6) months of the required experience

Nice to have:

At least one (1) year of experience using PeopleSoft Financials to process procurement and payment transactions
Working knowledge of City purchasing and payment practices related to bid/term releases, sole source justification, Prop Q, and restricted-state compliance
Experience coordinating invoice backup with program/contract teams
Proficiency with Microsoft Office (especially Excel and Outlook) and experience with electronic document management/OCR tools, electronic asset systems (EAMS), or ticketing/communication systems
Attention to detail and flexibility during peak financial periods
strong organization and follow-through

Additional Information:

Job Posted:
December 07, 2025

Expiration:
December 12, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Senior Account Clerk