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Actica Consulting is seeking a Security Vetting Administrator to join our internal security team and support the delivery of National Security Vetting across the business. This is a key internal role within a close-knit organisation of around 400 people, where accuracy, discretion, and collaboration are essential. You’ll work closely with the Security Controller and Business Support Team, to manage vetting applications, provide aftercare support, and help ensure Actica continues to meet high security and compliance standards, keeping everything organised, up to date, and running smoothly.
Job Responsibility:
Providing support to the Security Controller in handling vetting and clearances for the Actica Group, including clearance applications, appraisals and clearance checks for staff and contractors
Managing a shared inbox and responding to vetting-related queries
Maintaining accurate records for employees and contractors
Maintaining accurate clearance records for Actica and all organisations we hold clearances for
Liaise with clients and stakeholders to ensure appropriate onboarding/site visit checks are completed for staff and contractors
Confirming vetting statuses and coordinating overseas visit requests
Assist the Security Controller and Facilities Manager with physical security
Assist with external audits, accreditations and certifications required to maintain our business functions
Take part in meetings with various Security functions across the company as needed
On/off-boarding administrative tasks, ensuring that contracts, IT and clearances are in place
Compliance checks
Provide general administrative support to the Security Controller, Business Support Team and Directors as required, which may include: Arranging and booking meeting rooms
Contribute to maintaining the meeting rooms, kitchen area and general office space ensuring they are clean, tidy, presentable and suitable resources for colleagues, clients and visitors
Filing and shredding
Support with the administration relating to Security and Quality ISO certifications
Requirements:
Experience is not essential, but you’ll need to have a passion and aptitude for developing a career within business administration in a busy office environment
Accurate and timely data entry skills, with a high level of attention to detail
IT literate
Excellent time management and organisational skills with the ability to prioritise multiple tasks with varying deadlines
Superb communication skills, with an outgoing personality and an eagerness to succeed in a dynamic and progressive business development culture
Be willing to attend relevant training as required (DISA - Introduction to Personnel Security & Vetting)
You must be a British citizen and hold a UK passport
You must be eligible and willing to gain and maintain SC clearance throughout your employment
You must have lived in the UK continuously for 5 years
You should ideally live within a 20-minute commute to the Guildford office
Highly organised and detail-driven, with a methodical approach to work
Comfortable working in a fast-paced, regulated environment
Confident handling sensitive information with discretion
Strong administrative skills and the ability to manage multiple priorities
What we offer:
A starting salary of up to £30,000, depending on experience plus bi-annual company performance-based bonus scheme
Six monthly performance and salary reviews
25 days annual leave plus Bank Holiday
Free Parking
Hybrid working – 3 days in office/2 days from home
25 days of paid leave per annum plus 8 UK bank holidays