Secretary to the board and office assistant Job at Randstad (Lisboa)

Company Secretarial Assistant

This role involves assisting in corporate governance, handling company filings, ...

Location

United Kingdom , West Malling

Salary:

13.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

ICSA/CGI qualification (part-qualified or studying) is desirable but not essential
Prior experience in a company secretarial or corporate compliance role
Strong working knowledge of Companies House processes and online filing systems like Diligent Entity Management
Experience with UBO/KYC compliance and due diligence documentation
Excellent attention to detail and organisational skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office applications
familiarity with entity management software is a plus

Job Responsibility

Assist with the preparation and submission of Companies House filings, including confirmation statements, director appointments/resignations, and share allotments
Coordinate responses to UBO (Ultimate Beneficial Owner) and KYC (Know Your Customer) information requests
Maintain and update statutory registers and company records diligently
Support the preparation and circulation of board and shareholder documentation, including resolutions and meeting minutes
Ensure compliance with corporate governance and regulatory requirements at all times
Liaise with internal teams, external advisers, and regulatory bodies
Assist with other administrative and compliance-related tasks within corporate governance

What we offer

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile device
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Personal Assistant

We are recruiting for a Personal Assistant to support the board of an industry l...

Location

United Kingdom , Chatham

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a PA
Excellent organizational and time-management skills
Strong written and verbal communication abilities
Proficiency in MS Office, particularly Word, Excel, and PowerPoint, experience using Trello would be an advantage
Ability to work independently and manage multiple tasks
A proactive and flexible approach to work

Job Responsibility

Organising both internal and external meetings
Managing the diary
Handling correspondence, including emails, minutes, and letters
Managing the inbox and actioning urgent items
Organising and booking travel and accommodation arrangements
Preparing board meeting packs and taking accurate minutes and recording actions
Organising events and conferences

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Executive Assistant

Are you an exceptionally intelligent, driven, and commercially astute profession...

Location

United Kingdom , City of London

Salary:

50000.00 - 60000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A degree is essential
Exceptional intellect with a sharp commercial mindset and natural problem-solving abilities
A background in law, consulting, private equity, investment, or high-growth businesses is advantageous
Previous experience supporting C-level executives in a fast-paced environment
Flawless organisational, written, and communication skills
High emotional intelligence, maintaining a calm and composed demeanour under pressure
Advanced proficiency in Microsoft Office Suite and project management tools
Unwavering integrity, professionalism, and confidentiality

Job Responsibility

Collaborate closely with the CEO as a trusted advisor, managing daily priorities and strategic initiatives
Lead and coordinate special cross-functional projects from inception to execution, ensuring timely and high-quality outcomes
Support negotiations and management of legal and commercial outsourcing contracts, liaising with legal counsel and external partners
Identify opportunities to streamline internal systems and workflows across the business group
Prepare high-quality reports, board packs, and confidential correspondence
Handle sensitive information with discretion and absolute confidentiality
Proactively manage competing demands in a fast-paced, high-performance environment
Represent the CEO with professionalism and authority in meetings and negotiations

What we offer

Competitive Compensation: Enjoy a highly competitive base salary with uncapped bonus potential, targeting OTE of over £100K+ for the right candidate
Impactful Work: Get involved in high-impact projects and legal deals that shape the future of the organisation
Autonomy & Influence: Drive real change within an ambitious organisation and work directly with a visionary CEO
Fast-Paced Culture: Thrive in a performance-led environment where excellence is recognised and rewarded
Other Benefits: A range of perks and benefits including 25 Days Holiday + 8 Bank Holidays, Season Ticket Loan, Study Support etc.

Fulltime

Administrator

We are looking to strengthen our Admin Support team with an Administrator based ...

Location

United Kingdom , Stepps

Salary:

Not provided

MWHTreatment

Expiration Date

Until further notice

Requirements

Experience in reception / administration / secretarial roles required
Reception / front of house management advantageous
Event administration or management experience required
Office facilities and safety knowledge advantageous
Excellent IT skills to assist with routine staff enquiries and to run audio visual equipment in meetings and events
First Aid and Fire Warden certificates desirable (training will be provided as required)
English – National 5 minimum
Business Administration related qualification desirable

Job Responsibility

Reception and Meeting Room Management (based at Reception): Daily management of reception, meeting rooms, equipment and housekeeping - ensuring areas are safe and tidy
Managing desk and meeting room bookings via Sign-in App and Outlook, room set-ups and booking catering
Welcoming staff and visitors
ensuring the sign in process is followed and assisting with enquiries
Visitor information and advance arrival assistance
Preparation of ID passes and adding New Starts to Network2 system
Managing contractors’ arrival ensuring necessary approvals are in place
Managing deliveries and uplifts
Assisting with routine IT enquiries
First aid and fire warden duties

What we offer

Hybrid Working (Jobs needs dependent)
Car/car allowance (Jobs needs dependent)
25 days holiday + Bank Holidays (with an additional 5 days available to buy)
Contribution Pension scheme
Life Assurance
Health Insurance
Private Medical Insurance
cycle to work scheme
discounts and savings Hub
Kids Pass

Fulltime

Board Administrative Officer

The Board Administrative Officer reports to the Board Secretary and is responsib...

Location

Australia , Melbourne

Salary:

Not provided

Austin Health

Expiration Date

March 09, 2026

Requirements

Excellent written skills with a high degree of attention to detail
Strong organisational and time management skills, with the ability to balance competing demands
Well-developed critical thinking and problem solving skills
‘Can do’ attitude and flexible approach, with a committment to continuous process improvement
Advanced computer proficiency in Microsoft Office products

Job Responsibility

Provide proactive assistance to the Board Secretary in the coordination of Board related activities
Build effective relationships with internal and external stakeholders in relation to Board matters, providing timely and accurate advice as required
Organise and support the conduct of in-person and virtual meetings of the Board and Board Committees
Draft agendas, minutes, reports and resolutions, ensuring information is accurate and well prepared
Support the review and assembly of Board papers in Diligent, maintaining a high level of attention to detail
Provide timely support to Board directors
Seek to continuously improve systems, processes and work flows that support Board operations

What we offer

Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation
A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program
Onsite childcare at Austin Hospital, easy access via public transport and car parking options
Mentoring and career development opportunities

Executive Assistant to CEO

We are recruiting on behalf of a leading international organisation for an exper...

Location

United Kingdom , London

Salary:

55000.00 GBP / Year

Morson Talent

Expiration Date

Until further notice

Requirements

Proven experience supporting a CEO or senior executive 1:1
Extensive experience managing complex diaries and global travel across time zones
Strong background in Board-level support and stakeholder management
Highly organised with exceptional attention to detail
Able to work proactively, independently and under pressure
Impeccable written and verbal communication skills
Demonstrates discretion, integrity and confidentiality at all times
Advanced Microsoft Office skills
Strong collaborator who works effectively within an Executive support team
Degree educated or equivalent experience

Job Responsibility

Complex calendar management, forward planning and strategic gatekeeping
Proactive inbox management, prioritising and escalating key matters
Coordinating domestic and international travel, including visas and detailed itineraries
Managing travel documentation and processing expenses
Liaising with senior internal stakeholders, government agencies and external partners
Supporting preparation of the CEO’s Board Report in collaboration with Company Secretariat and Communications
Organising Executive Committee meetings, offsite events and site visits
Working closely with other Executive Assistants to ensure seamless support across the Executive function
Providing support to the Chairman and Board, including travel, accommodation and logistics for Board meetings

Fulltime

Executive Assistant

This is an exceptional opportunity to step into a pivotal role, providing high l...

Location

United Kingdom , Watford

Salary:

18.50 - 20.10 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant or Personal Assistant at Board level
Exceptional organisational skills and attention to detail
Strong communication skills, both written and verbal
A proactive and positive attitude with the ability to work independently
Competency in Microsoft Office Suite and other relevant software

Job Responsibility

Coordinate internal and external meetings with finesse, ensuring agendas are set and minutes are taken
Provide top-notch administrative support to our senior leadership team
Manage schedules, communications and travel arrangements with precision
Collaborate with various departments to streamline operations and enhance productivity
Maintain confidentiality and professionalism in all interactions
Proactively anticipate the needs of the Managing Partner and Non-Executive Director

What we offer

Fostering a supportive and inclusive working environment that champions growth, collaboration and innovation

Fulltime

Executive Assistant to Group CEO

We're looking for an experienced and highly organised Personal / Executive Assis...

Location

United Kingdom , County Antrim

Salary:

35000.00 GBP / Year

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

At least three years' experience supporting senior executives
Excellent written and verbal communication skills
A flexible, solutions-focused approach to work
Strong attention to detail and ability to manage multiple priorities
Advanced Microsoft Office skills, including PowerPoint
A customer-focused mindset and ability to act as a trusted advisor
A minimum of five GCSEs (or equivalent)
Willingness to travel to Group sites as required, with access to your own transport

Job Responsibility

Handle sensitive commercial and personnel information with the highest level of confidentiality
Manage complex diaries, meetings, travel and accommodation (including international travel)
Prepare, collate and circulate Board and Executive meeting papers accurately and on time
Coordinate travel arrangements for staff, Board and Executive Leadership Team
Manage credit card and cash expenses for the Chairman, Board and ELT
Organise business events, committee meetings and Group hospitality, including catering
Support the preparation of presentations for key meetings and events
Manage CEO and Group travel invoicing through the Company ERP system
Act as delegate for CEO approvals on internal systems
Maintain effective filing and data retrieval systems

Fulltime

Secretary to the board and office assistant

Randstad

Location:
Portugal , Lisboa

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 10, 2026

Expiration:
March 15, 2026

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Job Description:

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Job Posted:
March 10, 2026

Expiration:
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