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Secretary I

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Wayne Finger Lakes BOCES

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Location:
United States , Guilderland Center

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Contract Type:
Not provided

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Salary:

20.53 - 21.72 USD / Hour

Job Description:

Serves as the primary confidential administrative and operational support to the Director for Pupil Personnel Services and functions as Office Manager for a high-volume PPS department serving seven school buildings. This position requires exceptional independence, discretion, and the ability to manage complex administrative, financial, and compliance-related responsibilities with minimal supervision in a fast-paced, high-pressure environment.

Job Responsibility:

  • Independently manage daily operations and workflow of the PPS Office
  • Provide advanced administrative and confidential support to the Director for Pupil Personnel Services
  • Maintain detailed financial, compliance, personnel, and operational records
  • Track and monitor strict State and federal Special Education timelines and requirements
  • Work closely with the District Office and Business Department on purchasing, budgets, grants, and claims
  • Assists with oversight of Special Education compliance, including documentation subject to State, federal, Medicaid, and State Aid reporting
  • Manage purchasing and financial tracking for Special Education services across all buildings
  • Serve as the primary point of contact for Special Education-related inquiries districtwide
  • Coordinate administrative components of the Special Education summer program
  • Maintain proficiency in multiple software systems, including advanced spreadsheet and shared document platforms
  • Interact regularly with administrators, service providers, and legal counsel
  • Serve as lead secretary within the PPS Office
  • train and support clerical staff

Requirements:

  • Strong knowledge of modern office practices and procedures
  • Working knowledge of New York State Special Education regulations and compliance requirements
  • High level of proficiency in word processing, spreadsheets, and database software
  • Ability to manage multiple priorities independently in a high-pressure environment
  • Excellent organizational, communication, and interpersonal skills
  • Demonstrated ability to maintain confidentiality and exercise sound judgment
  • Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s degree in secretarial science or a closely related field and one (1) year of clerical experience which involved the operation of a computer for word-processing, database or spreadsheet applications
  • OR, Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience as defined in (a)
What we offer:
  • $1.10 differential
  • Family-friendly hours (M-F, 7.5 hours per day)
  • Earn vacation accruals throughout the year
  • Excellent health/dental/vision benefits are available
  • Member of the NYS retirement system

Additional Information:

Job Posted:
February 06, 2026

Expiration:
March 06, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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