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Secretary and administrative assistant

https://www.randstad.com Logo

Randstad

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Location:
Canada, Sainte-Anne-de-Bellevue

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

50000.00 - 60000.00 CAD / Year
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Job Description:

We are looking for an energetic and enthusiastic candidate to take on the role of a secretary on a permanent basis. This position offers an excellent opportunity for an individual to grow and add value to a supportive company. If you have a passion for administration, then this is the place for you.

Job Responsibility:

  • Provide secretarial services and administrative support to managers, department members and those located nearby
  • Prepare, review and update the various reports (daily, weekly and monthly) related to the department
  • Perform date entry in various internal systems
  • Perform purchase requisitions, prepare proposals, shipping orders
  • Process travel requests and obtain required approvals
  • Perform budget monitoring
  • Read and review correspondence. Prepare, read, fix page layout and translate various documents related to the department or programs
  • Participate, where required, to the team meetings, perform required follow-ups. Record and prepare meeting minutes
  • Prepare the presentations for the meetings, reports and other related documents from instructions sent by his manager
  • Coordinate the internal distribution of the information received by email or mail
  • Answer requests received by phone and email. Forward phone calls and messages to concerned people
  • Schedule and confirm appointments, interviews, meetings and teleconference appointments and book the rooms
  • Obtain approvals for invoices and be able to answer questions regarding expenses. Perform budget monitoring
  • Perform expense reports and distribute cheques
  • Prepare the visitors' visits and required documentation, if necessary. Welcome visitors and lead them to the concerned person
  • Order office supplies and keep inventory according to allocated budget. Coordinate the purchase, if applicable, of material for new employees
  • Plan, manage and update electronic and paper documentation filing. Update files according to the needs of the department including archive folders
  • Prepare and send catering service orders
  • Replace at main reception
  • Prepare, support and perform, as needed, onboarding of new employees, including, but not limited to: IT request forms, equipment delivery and onboarding sessions
  • To manage, maintain and coordinate the contractors and consultant invoice payment, including but not limited to: hours verification, approval process
  • Perform other related duties specific to each function and according to the assigned department.

Requirements:

  • Two (2) years or more of relevant experience in administrative support or secretarial studies
  • College education in office automation or the equivalent
  • Customer service oriented individual
  • Team spirit
  • Proactive, dynamic, resourceful and autonomous individual
  • Able to manage time and timelines
  • Able to work without direct supervision
  • Superior advanced level knowledge of the following software: Word, Excel, PowerPoint, ERP, Visio, Acrobat, etc.
  • Working knowledge of office skills
  • Excellent interpersonal and communication skills, including the ability to deal with all levels of the organization and with external customers
  • Possess good judgement
  • Must be flexible and open to change
  • Good knowledge of oral and written French and English.
What we offer:
  • Dental
  • Medical
  • Vision
  • RRSP - paid by employer
  • 2 weeks vacation
  • competitive salary.

Additional Information:

Job Posted:
December 17, 2025

Expiration:
December 29, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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