Secretarial Team Leader Job at Douglas Scott (Birmingham)

Secretarial Team Leader

A fantastic opportunity has arisen for an organised and detail-oriented Secretar...

Location

United Kingdom , Bristol

Salary:

35000.00 - 45000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Fair, inclusive and supportive management style
Effective and professional leader and communicator at all levels, both written and verbal
Able to build excellent working relationships with your team/department, stakeholders and the wider firm
Self-motivated, with the ability to lead by example
An organised individual with the ability to effectively prioritise business needs
Ability to manage and support business change across the team
Excellent attention to detail
Knowledge of administrative processes such as printing, scanning, electronic filing and post handling
Experience working within a customer service/professional services or legal environment

Job Responsibility

Oversee the day to day running of the Business Support Services Administration team
Build relationships with our lawyers to understand the work and proactively prioritise tasks
Encourage an excellent customer service environment, ensuring that our processes reflect this
Coach and develop your team, including performance reviews, setting objectives and regular one to ones
Recruit and train new and existing team members
Work closely with the Business Support Services Manager, Operations Manager, and our HR team, to develop policies and procedures which cover operational processes, compliance, performance and attendance
Identify opportunities for improvement, to ensure we operate efficiently and in line with best practice
Play an active role in supporting business change taking place across the firm, and participate in relevant projects
Ensure equipment is properly maintained
Have a working knowledge of health and safety requirements

Fulltime

Team Leader Secretary

We are looking for a dedicated and highly organised Secretary to provide compreh...

Location

United Kingdom , Whiteabbey

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Skilled organiser with strong attention to detail
Confident in communication, both written and verbal, and comfortable liaising at all levels
Proficient in Microsoft Office applications, including Word, Excel, and Outlook
Able to manage competing priorities while maintaining accuracy and professionalism
Committed to confidentiality, equality, and high standards of service delivery

Job Responsibility

Provide full secretarial support to the Team Leader, including managing diaries, scheduling meetings, and preparing necessary documentation
Deliver a wide range of administrative support such as audio typing, photocopying, filing, and data entry
Produce high-quality correspondence, reports, and documents from a variety of sources including notes, dictation, and manuscripts
Co-ordinate and support meetings, including preparing agendas, taking minutes, and distributing relevant materials
Manage incoming and outgoing correspondence, including email and telephone enquiries, ensuring effective follow-up and timely responses
Maintain and update departmental records, databases, and filing systems in line with confidentiality and data protection standards
Liaise professionally with internal colleagues, external agencies, and service users to ensure accurate communication and information sharing
Assist with data collection, statistical reports, and spreadsheets to support departmental performance monitoring
Manage petty cash as required and provide support with cash handling procedures
Provide cover for other administrative staff during absences or periods of high workload

What we offer

Paid holidays
Pension
Access to excellent training opportunities
Supportive environment
Professional development encouraged

Fulltime

New

Admin Officer

Temporary opportunity to work with CTSC in Newport for a 6-month period. CTSCs p...

Location

United Kingdom , City of Newport

Salary:

12.36 - 13.25 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Proficient in using IT
Excellent customer service skills using telephone, webchat and email
Be able to empathise with customers
Promote and support customers to engage digitally
Be able to explain information clearly
Be flexible and adaptive to support business needs
Proactively resolve routine problems and escalate serious issues
Confident communicator
Self-assurance to liaise with the public
Ability to handle complex and sensitive matters calmly and professionally

Job Responsibility

Predominately telephone-based, taking inbound calls from the public and legal representatives and returning calls
Handling emails, webchat, and general administrative work
Work in a small team supported by a Team Leader
Use 'knowledge bank' guidance document to assist in role
Handle calls with empathy and understanding

What we offer

Non-contractual hybrid working
Full training provided through a mixture of online and in person training
Guaranteed interview for veterans or spouses/partners of military personnel who meet essential criteria
Guaranteed interview for candidates with a disability who meet essential criteria

Fulltime

Management Assistant

We offer an opportunity you simply won’t find anywhere else. In less than six ye...

Location

Netherlands , Amsterdam

Salary:

Not provided

Mileway

Expiration Date

Until further notice

Requirements

Executive-level experience: Proven secretarial or related experience supporting senior leaders
Organizational wizardry: You thrive in managing competing priorities and ensure nothing lingers on your to-do list
Exceptional communication skills: Clear, professional, and effective, both written and verbal
International savvy: Comfortable in a multicultural setting, with the ability to engage stakeholders at all levels
Tech proficiency: Strong skills in MS Office (Outlook, Excel, Word, PowerPoint) are essential
Language abilities: Excellent English is required
additional European languages are a plus
Forward-thinking mindset: You anticipate needs, link activities, and understand dependencies with ease
Positive energy: Your proactive, can-do attitude and problem-solving skills create order in dynamic environments

Job Responsibility

Manage schedules and meetings: Prepare agendas, arrange internal and external meetings, and keep communication smooth
Coordinate travel arrangements: Book travel and accommodations, ensuring itineraries are clear and efficient
Handle expenses and reporting: Process expense claims and ensure all expenditures are logged and reconciled accurately
Plan events and trips: Organize team outings, off-site meetings, and special events with precision and creativity
Collaborate internationally: Work with Assistants in other countries to align schedules, optimize communication, and build a strong network
Optimize processes: Continuously improve operating practices for agenda planning, governance, reporting, and expenses

What we offer

in-house learning & development program
flexible approach to work
state-of-the-art technology package

New

Medical Typist/Administrator

The post holder will work as part of the Planned Care secretarial group providin...

Location

United Kingdom , Swindon

Salary:

24465.00 GBP / Year

Great Western Hospitals NHS Foundation Trust

Expiration Date

February 19, 2026

Requirements

Educated to GCSE Grade C in English (or equivalent qualification)
Additional Evidence of good basic education to GCE/GCSE standard
RSA II or equivalent in secretarial skills and typing
Demonstrable working knowledge of Microsoft packages (esp. Word and Outlook)
Willingness to actively seek personal development and training
Experience of secretarial work
Knowledge of medical terminology
Experience of working within an office environment
Ability to prioritise workload
Maintenance of computerised files

Job Responsibility

Type on a daily basis clinic letters, general letters, discharges and other patient related documentation
Responsible for managing the Straight to Test Tracker as part of a job share
Delivering the 2ww Referral paperwork for Triage to the consultants on a daily basis as part of a job share
Ensuring the Choose and Book patient's referrals are received by the consultants to Triage on a regular basis as part of a job share
Providing support to secretarial group and Management to ensure Consultant Reviews are actioned in a timely manner
File tests and loose histories regularly as appropriate
Type letters and reports as required within agreed timescales for any of the specialties within the Planned Care Directorate subject to training
Retrieve, log and return casenotes/medical records, keeping these in accordance with Trust policy
Communicate efficiently and professionally with colleagues, clinicians, other Trust personnel, and external agencies at all levels
Maintain a working knowledge of hospital systems so that enquiries can be dealt with efficiently and appropriately

Fulltime

!

Senior Administration Executive

Location

Hong Kong , Hong Kong

Salary:

Not provided

Collinson

Expiration Date

Until further notice

Requirements

Higher Diploma / Associate Degree in any discipline
Minimum 5 years of related working experience in office administration, preferably in MNC
Well versed on travel arrangements and visa applications
A team player, approachable with customer-centric mindset
Organise and able to work multi-tasks within the timeline
Excellent command of written and spoken English, Chinese (Cantonese and Putonghua)

Job Responsibility

Responsible for full spectrum of administrative duties including but not limited to office management, office supplies and material sourcing and acquisition, office maintenance, etc.
Provide secretarial support to Senior Leader based in Hong Kong
Liaise with designated travel agency and global internal travel team on the travel booking and agency service quality
Responsible for house keeping and cleaning, security of office
Handle the incoming/outgoing mails and distribution to recipients and manage the courier service arrangement
Ensure adequate supply of pantry / office supplies
Participate in organising company staff events such as weekly fruit arrangements, monthly breakfast arrangements, year end dinner, etc.
Responsible for all new hire pre-onboarding preparation such as access card, name card and other relevant office access
Be the first contact point of all office administration matters
Perform any ad-hoc tasks as assigned

What we offer

16 weeks Maternity / 14 days Paternity Full Paid Leave
Discretionary Bonus
Free Priority Pass Membership (unlimited airport lounge access)

Executive Administrator

As Executive Administrator, you will provide high-quality, proactive administrat...

Location

United Kingdom

Salary:

Not provided

Shakespeare Martineau

Expiration Date

Until further notice

Requirements

Previous experience in an executive support, secretarial or administrative role within a busy environment
Strong IT capability, particularly across Microsoft Word, PowerPoint and Excel
Excellent organisational skills with the ability to manage multiple priorities
Strong communication skills and confidence working with senior stakeholders
High attention to detail with the ability to work accurately under pressure
Professional discretion and the ability to handle confidential information
Willing to travel across our office network when required

Job Responsibility

Provide comprehensive diary management and administrative support to Managing Directors, Super Team Leaders and members of the Executive group
Arrange meetings, travel, accommodation, event registrations and meeting rooms, managing complex and frequently changing schedules
Act as a gatekeeper to ensure effective use of senior stakeholders’ time
Prepare, edit and manage documents (including PDFs) and correspondence
Build strong working relationships across the business, liaising with People, Finance, Business Development and Operations teams
Attend executive board and cascade meetings, taking accurate minutes and following up on actions
Collate and manage board packs using internal systems (e.g. Zylpha)
Coordinate and distribute regular executive and business communications
Support internal communications to the wider business
Assist Business Development partners with marketing and promotional activities

What we offer

Agile working
Blended approach to where and how we work
Flexibility
Access to award-winning learning
Opportunities to collaborate across a diverse network of specialists

Fulltime

Department Assistant Senior - Radiology Admin

An associate who provides administrative/secretarial support for their assigned ...

Location

United States , Texarkana

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate’s preferred
Secretarial and computer experience including Microsoft Office (Word, Excel, Power Point) experience required
One or more years clerical experience, preferably in hospitals, or an equivalent combination of training

Job Responsibility

Demonstrates effective computer skills and effective use of programs including Infor, EPIC, Microsoft Word, Excel, and PowerPoint, and the CHRISTUS intranet
Performs assigned department maintenance duties
Maintains associate attendance records and reports identified problems/issues to department director
Assures Infor Timekeeping is maintained daily to reflect changes in schedules
Monitors email messages and posts important communications for other associates
Maintains competencies to provide relief for surgery scheduling clerk and data specialist as needed
Assists department director and team leaders in the maintenance of physician preferences, policies and procedures, letters and memoranda, reports, and other special projects as needed
Assimilates and analyzes monthly statistical data from Meditech to Excel
Performs other duties as assigned

Parttime

Secretarial Team Leader

Douglas Scott

Location:
United Kingdom , Birmingham

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
June 11, 2025

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Job Posted:June 11, 2025

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