Secretarial Team Leader Job at Douglas Scott (Birmingham)

Secretarial Team Leader

A fantastic opportunity has arisen for an organised and detail-oriented Secretar...

Location

United Kingdom , Bristol

Salary:

35000.00 - 45000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Fair, inclusive and supportive management style
Effective and professional leader and communicator at all levels, both written and verbal
Able to build excellent working relationships with your team/department, stakeholders and the wider firm
Self-motivated, with the ability to lead by example
An organised individual with the ability to effectively prioritise business needs
Ability to manage and support business change across the team
Excellent attention to detail
Knowledge of administrative processes such as printing, scanning, electronic filing and post handling
Experience working within a customer service/professional services or legal environment

Job Responsibility

Oversee the day to day running of the Business Support Services Administration team
Build relationships with our lawyers to understand the work and proactively prioritise tasks
Encourage an excellent customer service environment, ensuring that our processes reflect this
Coach and develop your team, including performance reviews, setting objectives and regular one to ones
Recruit and train new and existing team members
Work closely with the Business Support Services Manager, Operations Manager, and our HR team, to develop policies and procedures which cover operational processes, compliance, performance and attendance
Identify opportunities for improvement, to ensure we operate efficiently and in line with best practice
Play an active role in supporting business change taking place across the firm, and participate in relevant projects
Ensure equipment is properly maintained
Have a working knowledge of health and safety requirements

Fulltime

Team Leader Secretary

We are looking for a dedicated and highly organised Secretary to provide compreh...

Location

United Kingdom , Whiteabbey

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Skilled organiser with strong attention to detail
Confident in communication, both written and verbal, and comfortable liaising at all levels
Proficient in Microsoft Office applications, including Word, Excel, and Outlook
Able to manage competing priorities while maintaining accuracy and professionalism
Committed to confidentiality, equality, and high standards of service delivery

Job Responsibility

Provide full secretarial support to the Team Leader, including managing diaries, scheduling meetings, and preparing necessary documentation
Deliver a wide range of administrative support such as audio typing, photocopying, filing, and data entry
Produce high-quality correspondence, reports, and documents from a variety of sources including notes, dictation, and manuscripts
Co-ordinate and support meetings, including preparing agendas, taking minutes, and distributing relevant materials
Manage incoming and outgoing correspondence, including email and telephone enquiries, ensuring effective follow-up and timely responses
Maintain and update departmental records, databases, and filing systems in line with confidentiality and data protection standards
Liaise professionally with internal colleagues, external agencies, and service users to ensure accurate communication and information sharing
Assist with data collection, statistical reports, and spreadsheets to support departmental performance monitoring
Manage petty cash as required and provide support with cash handling procedures
Provide cover for other administrative staff during absences or periods of high workload

What we offer

Paid holidays
Pension
Access to excellent training opportunities
Supportive environment
Professional development encouraged

Fulltime

Head of company secretary

Leading the Company Secretary Operational Services teams across Asia Pacific (AP...

Location

Hong Kong , Central District

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant degree (e.g. Law, Business etc.) and/or professional qualification (ICSA/CGI etc.)
Have extensive (excess of 8 years) experience managing corporate structures and strong company secretarial knowledge
Solid management skills and ability to delegate work and supervise team
Having a general understanding of other areas such tax, accounting, regulatory, data protection and AML requirements
Have good knowledge of ACRA is significant plus
Proven capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
Demonstrated effective communication across regions, timezones and culture
Fluency in English is mandatory
Ability to work under pressure, prioritise and handle multiple projects simultaneously
Demonstrated commitment to deliver excellent client service

Job Responsibility

Act as the leader for the Company Secretarial function in APAC and work closely with the Cosec teams of the other APAC offices and Central Operations in Client Delivery Centers
Lead and manage the Company Secretary Operational Services team, ensuring that the team is properly resourced and trained to be deliver high-quality services to clients and in a timely manner
Lead by example and upholding workplace morale by fostering a positive atmosphere and collaborative environment with an inclusive management style
Oversee the delivery by your team of day-to-day company secretarial operations of the client entities managed by Alter Domus and the various transactions
Serve as a key point of contact for our client boards of directors, representing Alter Domus at the highest levels
Oversee the setup and/or on-boarding of client structures, and the Cosec aspects of complex international structures
Build and maintain strong client relationships, and ensuring that their expectations are met or exceeded
Build and maintaining strong internal relationships with key stakeholders e.g. accounting teams, senior leadership, relationship managers etc.
Provide guidance and support to your team, including mentoring, coaching team members
Keep up to date with legal and regulatory developments relating to corporate governance and ensuring that your team and any other relevant parties are aware of any changes that may affect the clients

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Business Development Manager

We are seeking a passionate and driven Business Development Manager to join our ...

Location

United Kingdom , London

Salary:

50000.00 - 60000.00 GBP / Year

BoardOutlook

Expiration Date

Until further notice

Requirements

A strong, established network of Company Secretaries, governance leaders, Chairs and NEDs
Credibility and confidence engaging senior leaders and board members
Commercial acumen with experience managing a sales pipeline and delivering against targets
Strong knowledge of corporate governance, board dynamics and regulatory expectations
Exceptional written and verbal communication skills, with the ability to craft compelling narratives
Curiosity and a growth mindset, with enthusiasm to learn new technologies and AI tools
Strong organisational discipline and attention to detail
Experience working in or selling to large, complex organisations (FTSE or equivalent)
Degree or equivalent experience
Permanent right to work in the UK

Job Responsibility

Leverage your existing network of Company Secretaries, Chairs, Directors and governance leaders to open high-quality conversations
Build and execute relationship-led go-to-market strategies across priority sectors
Take ownership of a revenue number and deliver consistent results
Cultivate deep understanding of governance priorities, board effectiveness challenges and regulatory expectations
Lead sophisticated sales conversations with senior stakeholders, positioning BoardOutlook as a trusted strategic partner
Drive pipeline creation, qualification and conversion with discipline and accuracy
Represent BoardOutlook at governance forums, conferences and industry events
Work cross-functionally with Product, Marketing and Client teams to shape how we engage senior board stakeholders
Develop high-quality proposals, presentations and pitch materials
Maintain rigorous CRM hygiene and ensure visibility of pipeline performance

What we offer

Employee share plan
Professional development opportunities and mentorship
Collaborative and innovative work environment
Chance to make a significant impact in a growing company
Pension
Generous ESOP (share option) grant

Fulltime

Admin Officer

Temporary opportunity to work with CTSC in Newport for a 6-month period. CTSCs p...

Location

United Kingdom , City of Newport

Salary:

12.36 - 13.25 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Proficient in using IT
Excellent customer service skills using telephone, webchat and email
Be able to empathise with customers
Promote and support customers to engage digitally
Be able to explain information clearly
Be flexible and adaptive to support business needs
Proactively resolve routine problems and escalate serious issues
Confident communicator
Self-assurance to liaise with the public
Ability to handle complex and sensitive matters calmly and professionally

Job Responsibility

Predominately telephone-based, taking inbound calls from the public and legal representatives and returning calls
Handling emails, webchat, and general administrative work
Work in a small team supported by a Team Leader
Use 'knowledge bank' guidance document to assist in role
Handle calls with empathy and understanding

What we offer

Non-contractual hybrid working
Full training provided through a mixture of online and in person training
Guaranteed interview for veterans or spouses/partners of military personnel who meet essential criteria
Guaranteed interview for candidates with a disability who meet essential criteria

Fulltime

Admin officer

Brook Street have a great temporary opportunity to work with CTSC in Newport for...

Location

United Kingdom , City of Newport

Salary:

12.36 - 13.25 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Proficient in using IT
Have excellent customer service skills using telephone, webchat and email
Be able to empathise with our customers
Promote and support customers to engage digitally
Be able to explain information clearly
Be flexible and adaptive to support business needs
Proactively resolve routine problems and escalate serious issues
Confident communicator
Self-assurance to liaise with the public regarding complex and sensitive matters
Attention to detail

Job Responsibility

Predominately telephone-based, taking inbound calls from the public and legal representatives and returning calls
Handling emails, webchat, and general administrative work
Work in a small team supported by a Team Leader
Use 'knowledge bank' (guidance document) to assist in your role
Handle calls with empathy and understanding

What we offer

Non-contractual hybrid working
Full training provided through a mixture of online and in person training
Guaranteed interview for veterans or spouses/partners of military personnel who meet essential criteria
Guaranteed interview for candidates with a disability who meet essential criteria

Fulltime

Associate Counsel

The LST’s mission is to provide efficient, consistent, innovative, and high-qual...

Location

United Kingdom , London

Salary:

Not provided

Amex

Expiration Date

Until further notice

Requirements

Junior UK-qualified solicitor (or hold an equivalent qualification from a common law jurisdiction, provided you have some experience advising on English law matters)
Experience of drafting and advising on commercial contracts in a practical and commercial manner with strong research and analytical skills
Ability to effectively multi-task, prioritise and work as part of a team or autonomously under time pressure to meet deadlines and manage clients’ expectations
Ability to communicate clearly, concisely, reliably, and persuasively with clients, senior business people, legal management and external regulators, both orally and in writing
Commitment to integrity and American Express value
Employment eligibility to work with American Express in the UK is required as the company will not pursue visa sponsorship for these positions

Job Responsibility

Identifying and effectively handling legal risk
Taking instructions from and supporting your team leader, other lawyers, or legal teams in GCO, primarily across the EMEA region, and beyond as required
Providing sound, commercial, legal advice and support across all business units, including drafting, reviewing, analysing and negotiating a wide range of agreements and legal documents such as procurement, marketing and sponsorship agreements
Supporting internal governance and approval processes, including coordinating internal partners as appropriate
Instructing and collaborating closely with outside counsel to obtain, challenge and finalise legal advice/opinions on projects and agreements
Carrying out legal research on behalf of GCO colleagues
Handling company secretarial matters and other LST workstreams, as required
Improving methods for legal knowledge management and supporting LST training and upskilling programme
Ensuring LST’s adherence to any company-wide and GCO-specific processes and procedures

What we offer

Competitive base salaries
Bonus incentives
Support for financial-well-being and retirement
Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
Generous paid parental leave policies (depending on your location)
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities

Executive Assistant

We are looking for a skilled Executive Assistant to join our U.S.-China Practice...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience as an Executive Assistant or in a similar role supporting senior executives in a law firm or detail-oriented services setting
Proficiency in both Mandarin Chinese and English, with strong verbal and written communication skills
Bachelor's degree or higher in a related field
Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Exceptional organizational skills with a keen attention to detail and accuracy
Ability to manage multiple priorities and adapt to a fast-paced environment
Strong client service orientation and the ability to build relationships with diverse stakeholders
Typing speed of at least 50 words per minute, coupled with excellent proofreading abilities

Job Responsibility

Provide comprehensive executive support to the U.S.-China practice group leader, including managing schedules and coordinating meetings
Facilitate travel arrangements and accommodations for the practice group leader, ensuring seamless logistics
Draft and revise documents with attention to detail, including letters, memos, expense reports, and email correspondence in both Mandarin and English
Handle administrative tasks such as file organization, billing, and collections with precision and timeliness
Maintain attorney calendars, track event registrations, and oversee time entries and firm records
Collaborate with clients, service providers, and internal teams to ensure smooth communication and project execution
Assist with preparing marketing materials and PowerPoint presentations tailored to client needs
Provide informal translation services and ensure accurate communication in Mandarin and English
Coordinate with other departments to execute assignments and support special projects
Offer legal secretarial support and serve as backup for the secretary team when needed

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Secretarial Team Leader

Douglas Scott

Location:
United Kingdom , Birmingham

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
June 11, 2025

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