Secretarial Team Leader Job at Douglas Scott (Bristol)

Secretarial Team Leader

Are you an organised, people-focused professional with a talent for leading and ...

Location

United Kingdom , Birmingham

Salary:

35000.00 - 40000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Previous experience as a Secretarial Team Leader in Legal is essential
A confident and professional approach when interacting with colleagues at all levels
Strong communication skills, with the ability to provide feedback and navigate challenging conversations
A positive, supportive attitude toward team wellbeing and development
Reliability and a conscientious work ethic, modelling high standards for others
A commitment to delivering excellent client care
A collaborative mindset, with a focus on building strong interdepartmental relationships

Job Responsibility

Deliver comprehensive and proactive secretarial support to assigned fee earners
Act as a key communication point between secretarial staff, Department Manager, and Secretary Co-ordinator
Monitor and enhance secretarial processes and working practices
Manage sickness absence and performance in line with company policies
Ensure appropriate support levels by monitoring workflow and managing holiday cover
Lead recruitment for new secretarial staff as required
Conduct formal reviews, setting SMART objectives aligned with team and firm priorities
Identify and coordinate individual and group training needs
Collaborate with Secretarial Co-ordinators and CMT Managers on wider departmental projects and initiatives
Work closely with the Department Manager to proactively address issues

What we offer

Excellent Benefits

Fulltime

New

Management Assistant

We offer an opportunity you simply won’t find anywhere else. In less than six ye...

Location

Netherlands , Amsterdam

Salary:

Not provided

Mileway

Expiration Date

Until further notice

Requirements

Executive-level experience: Proven secretarial or related experience supporting senior leaders
Organizational wizardry: You thrive in managing competing priorities and ensure nothing lingers on your to-do list
Exceptional communication skills: Clear, professional, and effective, both written and verbal
International savvy: Comfortable in a multicultural setting, with the ability to engage stakeholders at all levels
Tech proficiency: Strong skills in MS Office (Outlook, Excel, Word, PowerPoint) are essential
Language abilities: Excellent English is required
additional European languages are a plus
Forward-thinking mindset: You anticipate needs, link activities, and understand dependencies with ease
Positive energy: Your proactive, can-do attitude and problem-solving skills create order in dynamic environments

Job Responsibility

Manage schedules and meetings: Prepare agendas, arrange internal and external meetings, and keep communication smooth
Coordinate travel arrangements: Book travel and accommodations, ensuring itineraries are clear and efficient
Handle expenses and reporting: Process expense claims and ensure all expenditures are logged and reconciled accurately
Plan events and trips: Organize team outings, off-site meetings, and special events with precision and creativity
Collaborate internationally: Work with Assistants in other countries to align schedules, optimize communication, and build a strong network
Optimize processes: Continuously improve operating practices for agenda planning, governance, reporting, and expenses

What we offer

in-house learning & development program
flexible approach to work
state-of-the-art technology package

Executive Administrator

As Executive Administrator, you will provide high-quality, proactive administrat...

Location

United Kingdom , Flexible

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Previous experience in an executive support, secretarial or administrative role within a busy environment
Strong IT capability, particularly across Microsoft Word, PowerPoint and Excel
Excellent organisational skills with the ability to manage multiple priorities
Strong communication skills and confidence working with senior stakeholders
High attention to detail with the ability to work accurately under pressure
Professional discretion and the ability to handle confidential information
Willing to travel across our office network when required

Job Responsibility

Provide comprehensive diary management and administrative support to Managing Directors, Super Team Leaders and members of the Executive group
Arrange meetings, travel, accommodation, event registrations and meeting rooms, managing complex and frequently changing schedules
Act as a gatekeeper to ensure effective use of senior stakeholders’ time
Prepare, edit and manage documents (including PDFs) and correspondence
Build strong working relationships across the business, liaising with People, Finance, Business Development and Operations teams
Attend executive board and cascade meetings, taking accurate minutes and following up on actions
Collate and manage board packs using internal systems (e.g. Zylpha)
Coordinate and distribute regular executive and business communications
Support internal communications to the wider business
Assist Business Development partners with marketing and promotional activities

What we offer

Agile working and offer a blended approach to where and how we work

Fulltime

New

Department Assistant Senior - Radiology Admin

An associate who provides administrative/secretarial support for their assigned ...

Location

United States , Texarkana

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate’s preferred
Secretarial and computer experience including Microsoft Office (Word, Excel, Power Point) experience required
One or more years clerical experience, preferably in hospitals, or an equivalent combination of training

Job Responsibility

Demonstrates effective computer skills and effective use of programs including Infor, EPIC, Microsoft Word, Excel, and PowerPoint, and the CHRISTUS intranet
Performs assigned department maintenance duties
Maintains associate attendance records and reports identified problems/issues to department director
Assures Infor Timekeeping is maintained daily to reflect changes in schedules
Monitors email messages and posts important communications for other associates
Maintains competencies to provide relief for surgery scheduling clerk and data specialist as needed
Assists department director and team leaders in the maintenance of physician preferences, policies and procedures, letters and memoranda, reports, and other special projects as needed
Assimilates and analyzes monthly statistical data from Meditech to Excel
Performs other duties as assigned

Parttime

Legal Operations Manager

The Senior Corporate Paralegal and Legal Operations Manager will work closely wi...

Location

United States , Englewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree, with a paralegal certification preferred
7 plus years of proven experience in legal operations, contract administration, corporate governance, or similar fields
Strong attention to detail
Ability to work independently and in a team, in a fast-paced environment, while prioritizing competing projects
Proficiency with legal document management systems, Lexis/Westlaw and Microsoft Office Suite
Proficiency in Calendar Management and Client Relations
Excellent Communication skills, both verbal and written
Experience in Corporate Paralegal roles
Familiarity with all aspects of Corporate Law, including Mergers & Acquisitions (M&A), Due Diligence, Corporate & Commercial, Corporate Audit, Corporate Entities, and Corporate Development
Deep understanding of Corporate Governance and Corporate Legal practices

Job Responsibility

Work closely with the General Counsel to address corporate governance matters, including maintaining Board minutes and stock records
Legal entity management, including company formations, foreign qualifications, and annual filings
Assist with creating and maintaining company-wide policies and templates of routine documents and agreements, and assist with corresponding training initiatives
Review and comment on contracts, including master services agreements, consulting agreements, work orders, contract amendments, non-disclosure agreements, and vendor contracts
Manage tracking of key contracts and related terms, including non-standard contract provisions for easy access
Oversee contract lifecycle management system, developing, populating, and managing the legal contract database
Perform due diligence for M&A transactions with team of functional leaders
Manage claims process and litigation tracking, including related document management
Maintain company permits, including general contractor and environmental permits
Assist with researching legal topics on an as-needed basis, including employment matters.

What we offer

Competitive pay
Bonus
Excellent benefits
Medical, vision, dental, and life and disability insurance
401(k) plan enrollment.

Fulltime

Director of Finance and Operations

Goodman Masson are delighted to be partnered with Water UK in their search for a...

Location

United Kingdom , London

Salary:

110000.00 - 120000.00 GBP / Year

Goodman Masson

Expiration Date

Until further notice

Requirements

ACA, ACCA or CIMA Qualified Accountant (or equivalent)
Demonstrable track record of delivering sound financial and commercial management
Experience managing outsourced service providers
Evidence of implementing, controlling, and improving financial management systems
Proven ability to work collaboratively to tight deadlines in a fast-paced environment
Experience managing within a complex stakeholder matrix environment

Job Responsibility

Lead all aspects of finance, including monthly management accounts, budgeting, cash flow, VAT returns, and financial controls
Plan and facilitate the year-end audit with external auditors and outsourced accountancy services
Ensure full compliance with all financial matters, including taxation (VAT, Corporation Tax, Employment Taxes)
Support the CEO and Company Secretary in preparing papers for the Audit and Finance sub-committee of the Board
Act as a source of expertise to promote value for money, effective procurement, and contract management across the team
Evaluate and lead opportunities to diversify income streams
Manage key outsourced service providers (Accountancy, Payroll, IT) ensuring service levels and strategy delivery are met
Oversee arrangements for the Group Pension Scheme and insurance services
Project manage improvements to the office space, including liaising with third-party providers regarding the property lease and fit-out
Act as Data Controller for the Information Commissioners Office

What we offer

Annual bonus

Fulltime

Executive Assistant

Join a Dynamic Team as an Executive Assistant - Make Your Mark in a Fast-Paced, ...

Location

United Kingdom , West Bromwich

Salary:

30000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A confident communicator with excellent interpersonal skills
Super-organised and able to juggle multiple priorities with ease
Experienced in supporting senior leaders or executives
Proactive, solutions-focused, and always one step ahead
Passionate about equality, diversity, and inclusion

Job Responsibility

Providing top-tier secretarial and administrative support to the Executive Team
Managing busy diaries, scheduling meetings, and prepping key documents
Acting as the go-to contact for internal and external stakeholders
Creating polished presentations, reports, and correspondence
Organising high-profile events and awards ceremonies
Taking minutes, tracking actions, and keeping everything running smoothly
Maintaining confidentiality and professionalism at all times

What we offer

35 Days Holiday (plus bank holidays & Christmas closure!)
Excellent Pension Scheme
Retail Discounts
Free Onsite Gym Membership
Supportive, collaborative team environment

Fulltime

New

Financial controller

Reporting directly to the Board of Directors, the Financial Controller will take...

Location

Malaysia , Kuala Lumpur

Salary:

10000.00 - 15000.00 MYR / Month

Randstad

Expiration Date

February 19, 2026

Requirements

Degree in Accounting/Finance
Professional Qualification (ACCA, CPA, ICAEW, or MIA member)
Minimum 8-10 years of progressive finance experience
At least 3-5 years in a managerial capacity
Proven hands-on experience in preparing consolidated accounts for a group of companies with multi-currency exposure
Experience in Professional Services, Shared Services, or a multi-entity Corporate environment is highly advantageous
A "hands-on" leader with strong analytical skills
Ability to communicate complex financial data to non-finance stakeholders

Job Responsibility

Lead and execute the monthly and annual group consolidation for multiple entities across Malaysia and overseas (Singapore/Thailand)
Handle complex inter-company transactions, eliminations, and foreign currency translations ensuring accuracy and compliance
Ensure all financial reporting strictly adheres to MFRS, IFRS, and local statutory requirements across different jurisdictions
Prepare the Board Pack: Monthly management accounts, variance analysis, and commentary for the Directors
Oversee the full spectrum of finance operations (AP, AR, GL, Treasury, and Tax) for the holding company and its subsidiaries
Implement robust internal controls and SOPs to mitigate risk and improve financial efficiency
Manage cash flow forecasting and working capital to support the Group's expansion plans
Serve as the primary liaison with external auditors, tax agents, and company secretaries
Drive the timely completion of the annual audit process for all group entities
Oversee corporate tax planning and transfer pricing documentation where applicable

Secretarial Team Leader

Douglas Scott

Location:
United Kingdom , Bristol

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 26, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Secretarial Team Leader

Secretarial Team Leader

Management Assistant

Executive Administrator

Department Assistant Senior - Radiology Admin

Legal Operations Manager

Director of Finance and Operations

Executive Assistant

Financial controller

Secretarial Team Leader

Douglas Scott

Location:United Kingdom , Bristol

Category:Legal

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:April 26, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Secretarial Team Leader

Secretarial Team Leader

Management Assistant

Executive Administrator

Department Assistant Senior - Radiology Admin

Legal Operations Manager

Director of Finance and Operations

Executive Assistant

Financial controller

Location:
United Kingdom , Bristol

Category:
Legal

Contract Type:
Not provided

Job Posted:
April 26, 2025