Secretarial assistant Job at Sheffield Children's NHS Foundation Trust (Sheffield)

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Technical Project Assistance / Secretary

Location

Spain , Valencia

Salary:

Not provided

THOST Projektmanagement GmbH

Expiration Date

Until further notice

Requirements

Successfully completed commercial or technical education
At least 3 years of professional experience in the field of assistance or secretarial services, preferably in the area of major projects
Excellent knowledge of MS Office (especially Word, Excel, PowerPoint, Outlook)
Excellent English language proficiency, incl. in business contexts
High affinity to software tools used (e.g. Smart Sheet, cost-database-system) desirable
Organisational talent, strong team and communication skills, confident personal skills, customer orientation, flexibility, and ability to work independently

Job Responsibility

Support of the project management team
Handling of telephone and written correspondence as well as taking minutes
Preparation and follow-up of external and internal appointments and meetings
Independent organisation of the secretariat
Task management
Data management & document management /administration project filing
Order management, purchase requisitions

What we offer

Participation in interesting, challenging and future-shaping projects nationally and internationally
Flexible working hours
Targeted further development of your methodological toolset and personal competencies
Distinctive team atmosphere within our family-owned company
Holistic climate protection policy

Medical Secretary / Personal Assistant

Proactive and organised Medical PA to provide essential secretarial and administ...

Location

United Kingdom , London

Salary:

35000.00 - 37000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in medical administration, ideally in a private healthcare setting
Excellent communication and organizational skills
Proficiency in Microsoft Office
Familiarity with clinical software (e.g., Semble) is a plus
A proactive, discreet, and patient-focused approach

Job Responsibility

Prepare patient correspondence, reports, and documentation using Microsoft Office and clinical software
Manage electronic filing systems and maintain precise records
Handle appointment bookings via phone and email with discretion and efficiency
Maintain leave records for consultants and therapists
Manage diaries, calls, referrals, and invoicing with professionalism and attention to detail

What we offer

Optional weekend remote cover available with additional pay
Supportive team environment
Professional work atmosphere

Fulltime

Assistant company secretary

Assist the in-house company secretarial team in overseeing and managing the day-...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

Randstad

Expiration Date

January 22, 2026

Requirements

Open to fresh graduates
(ICSA) qualification or equivalent is an added advantage
Possess a good interpersonal skill, strong work ethic, self-motivated, high degree of integrity and multi-tasking skills

Job Responsibility

Assist the in-house company secretarial team in overseeing and managing the day-to-day secretarial operations and activities for the Group
Handle all corporate secretarial functions in compliance with relevant statutory requirements, including the Companies Act, Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance, Capital Markets and Services Act, and guidelines issued by the Securities Commission
Ensure adherence to sound corporate governance principles and full compliance with applicable regulatory and statutory obligations

Assistant Company Secretary

Join the Legal team to protect Barclays, its employees, and its brands while ens...

Location

United Kingdom , London; Glasgow

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Act as Company Secretary to regulated or significant legal entities, including liaison with the Chairman and senior executives, assisting with board succession and board and committee evaluations, agenda preparation, board paper management, attending and minuting board meetings where required
Provision of support, advice and guidance to the Barclays Group on company law and appropriate regulations, its own policies and best practice in corporate governance and to the Directors on their fiduciary duties and other legal or regulatory obligations
Creation and review of corporate governance documents, including charters, terms of reference, matters reserved for the board, policies, and procedures in compliance with legal and regulatory requirements
Maintenance of compliance with corporate governance requirements, best practices and industry standards across the Barclays Group governance practices
Assistance on project work, for instance corporate re-organisations, liquidations, mergers and formations and the signing of subsidiary financial accounts
Maintenance of the company’s statutory registers, other registers such as conflict of interest registers, and data fields required for adherence to Barclays Group policies and standards
Stakeholders support with their ongoing compliance with the Group Policy on Legal Entities and Directors
To manage a business function, providing significant input to function wide strategic initiatives
Manage the direction of a large team or sub-function, leading other people managers and embedding a performance culture aligned to the values of the business
Provide expert advice to senior functional management and committees to influence decisions made outside of own function, offering significant input to function wide strategic initiatives

Job Responsibility

To play a crucial role in ensuring the Barclays Group’s adherence to statutory and regulatory corporate governance requirements and industry standards, facilitating communication between the board of directors and other key stakeholders for regulated and/or significant Barclays Group legal entities

What we offer

Hybrid working
Structured approach to hybrid working with fixed 'anchor' days
Supportive and inclusive culture and environment
Commitment to flexible working arrangements
Opportunity to embrace mobility and explore operations globally
Diverse and inclusive workplace

Fulltime

Project Assistance / Secretary

Location

Poland , Jawor; Wrocław

Salary:

Not provided

THOST Projektmanagement GmbH

Expiration Date

Until further notice

Requirements

Successfully completed commercial or technical education
Professional experience in the secretarial, sales and/or acquisition field preferred
Excellent knowledge of MS Office (especially Word, Excel, PowerPoint, Outlook)
Excellent English language proficiency, incl. in business contexts
Polish language skills desirable
Excellent organisational talent
Strong team and communication skills
Confident personal skills
High customer orientation
Flexibility

Job Responsibility

Independent organisation of the secretariat
Active outreach to new and existing clients and partners
Support in the preparation of presentations, offers, and status reports, incl. for project purposes
Preparation of appointments with clients and partners
Maintenance of databases (e.g. CRM/Salesforce, purchasing)
Preparation and follow-up of acquisition appointments and events (trade fairs, conference, business mixers, etc.)
Management of telephone and written correspondence as well as minute-taking

What we offer

Participation in interesting, challenging and future-shaping projects nationally and internationally
Flexible working hours
Targeted further development of your methodological toolset and personal competencies
Distinctive team atmosphere within our family-owned company
Holistic climate protection policy

Company Secretarial Assistant

This role involves assisting in corporate governance, handling company filings, ...

Location

United Kingdom , West Malling

Salary:

13.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

ICSA/CGI qualification (part-qualified or studying) is desirable but not essential
Prior experience in a company secretarial or corporate compliance role
Strong working knowledge of Companies House processes and online filing systems like Diligent Entity Management
Experience with UBO/KYC compliance and due diligence documentation
Excellent attention to detail and organisational skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office applications
familiarity with entity management software is a plus

Job Responsibility

Assist with the preparation and submission of Companies House filings, including confirmation statements, director appointments/resignations, and share allotments
Coordinate responses to UBO (Ultimate Beneficial Owner) and KYC (Know Your Customer) information requests
Maintain and update statutory registers and company records diligently
Support the preparation and circulation of board and shareholder documentation, including resolutions and meeting minutes
Ensure compliance with corporate governance and regulatory requirements at all times
Liaise with internal teams, external advisers, and regulatory bodies
Assist with other administrative and compliance-related tasks within corporate governance

What we offer

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile device
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Executive Assistant

Are you an exceptionally intelligent, driven, and commercially astute profession...

Location

United Kingdom , City of London

Salary:

50000.00 - 60000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A degree is essential
Exceptional intellect with a sharp commercial mindset and natural problem-solving abilities
A background in law, consulting, private equity, investment, or high-growth businesses is advantageous
Previous experience supporting C-level executives in a fast-paced environment
Flawless organisational, written, and communication skills
High emotional intelligence, maintaining a calm and composed demeanour under pressure
Advanced proficiency in Microsoft Office Suite and project management tools
Unwavering integrity, professionalism, and confidentiality

Job Responsibility

Collaborate closely with the CEO as a trusted advisor, managing daily priorities and strategic initiatives
Lead and coordinate special cross-functional projects from inception to execution, ensuring timely and high-quality outcomes
Support negotiations and management of legal and commercial outsourcing contracts, liaising with legal counsel and external partners
Identify opportunities to streamline internal systems and workflows across the business group
Prepare high-quality reports, board packs, and confidential correspondence
Handle sensitive information with discretion and absolute confidentiality
Proactively manage competing demands in a fast-paced, high-performance environment
Represent the CEO with professionalism and authority in meetings and negotiations

What we offer

Competitive Compensation: Enjoy a highly competitive base salary with uncapped bonus potential, targeting OTE of over £100K+ for the right candidate
Impactful Work: Get involved in high-impact projects and legal deals that shape the future of the organisation
Autonomy & Influence: Drive real change within an ambitious organisation and work directly with a visionary CEO
Fast-Paced Culture: Thrive in a performance-led environment where excellence is recognised and rewarded
Other Benefits: A range of perks and benefits including 25 Days Holiday + 8 Bank Holidays, Season Ticket Loan, Study Support etc.

Fulltime

Secretarial assistant

Sheffield Children's NHS Foundation Trust

Location:
United Kingdom , Sheffield

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 10, 2026

Expiration:
January 15, 2026

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