CrawlJobs Logo
Sheffield Children's NHS Foundation Trust Logo Sheffield Children's NHS Foundation Trust · Office Administration

Secretarial Assistant

United Kingdom, Sheffield 25272.00 GBP / Year · Job Posted May 04, 2026
Apply Position
Job Link Share

Job Description

We are looking for someone to provide high-quality clinical typing and administrative support to our specialty teams across the Trust. You will work with the Secretarial Team Leader and clinical staff to ensure the smooth running of operations and help deliver exceptional patient care. Your main responsibilities will include typing clinical letters, managing correspondence, and carrying out administrative tasks based on notes or dictation.

Job Responsibility

  • Type clinical letters, correspondence, and admin tasks from notes or dictation
  • Ensure clinic letters are sent out on time and to the required standards
  • Communicate with secretaries and consultants to meet 18-week targets
  • Manage patient appointments, waiting lists, and tests, escalating issues when needed
  • Update RTT info and help with database management
  • Handle office tasks like photocopying, filing, and managing post
  • Provide phone support to parents and escalate complex issues

Requirements

  • Educated to GSCE standard including Grade C in English or Equivalent Skills in Written English Language (SPAG, Spelling, Punctuation, Grammar)
  • RSA II typing or equivalent typing experience
  • Experience of audio-typing in a secretarial role
  • Experience of working in a customer-focused environment
  • Experience of working with different computer software eg email, internet etc
  • Word-processing & audio-typing skills
  • Good time management skills with the ability to prioritise work according to deadlines
  • Able to work as part of a team and under own initiative
  • Good verbal and written communication skills with team / clients/ relatives using tact when required
  • Ability to establish and maintain effective working relationships
  • Ability to deal with conflict
  • Adaptable to change
  • Attention to detail and accuracy

Nice to have

  • RSA III or equivalent qualification or equivalent experience
  • NVQ2 in Business administration or equivalent
  • Previous medical secretarial experience
  • Experience with NHS software systems
  • Experience of working with confidential material
  • Knowledge of medical terminology

What we offer

  • Generous annual leave and pension schemes
  • Health and wellbeing programmes
  • Exclusive discounts
Sheffield Children's NHS Foundation Trust - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Secretarial Assistant

8 matching positions

Secretarial Assistant

Provide high-quality clinical typing and administrative support to our specialty...
Location
Location
United Kingdom , Sheffield
Salary
Salary:
25272.00 GBP / Year
sheffieldchildrens.nhs.uk Logo
Sheffield Children's NHS Foundation Trust
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Educated to GSCE standard including Grade C in English or Equivalent Skills in Written English Language (SPAG, Spelling, Punctuation, Grammar)
  • RSA II typing or equivalent typing experience
  • Experience of audio-typing in a secretarial role
  • Experience of working in a customer-focused environment
  • Experience of working with different computer software eg email, internet etc
  • Word-processing & audio-typing skills
  • Good time management skills with the ability to prioritise work according to deadlines
  • Able to work as part of a team and under own initiative
  • Good verbal and written communication skills with team / clients/ relatives using tact when required
  • Ability to establish and maintain effective working relationships
Job Responsibility
Job Responsibility
  • Type clinical letters, correspondence, and admin tasks from notes or dictation
  • Ensure clinic letters are sent out on time and to the required standards
  • Communicate with secretaries and consultants to meet 18-week targets
  • Manage patient appointments, waiting lists, and tests, escalating issues when needed
  • Update RTT info and help with database management
  • Handle office tasks like photocopying, filing, and managing post
  • Provide phone support to parents and escalate complex issues
What we offer
What we offer
  • Generous annual leave and pension schemes
  • Health and wellbeing programmes
  • Exclusive discounts
  • Fulltime
Read More
Arrow Right

Secretarial Assistant

We are a Business Consultant Company, which provides diversified solution in Pro...
Location
Location
Sri Lanka
Salary
Salary:
Not provided
Vision Ventures (Pvt) Ltd
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Undergraduate in Business Management, Secretarial Studies or Business Administration
  • Analytical skills
  • Good interpersonal and communication skills
  • Coordination and time management skills
  • Multi-Tasking
  • Sound knowledge in MS Office Package
  • Age below 30 years
Job Responsibility
Job Responsibility
  • Organizing daily business operations
  • Preparing letters and other relevant documents
  • Assisting with managing projects
  • Maintaining databases and other filing systems
  • Maintaining communication with customers and suppliers
  • Ensuring that all office administrative functions are coordinated to achieve a high level of productivity
  • Fulltime
Read More
Arrow Right

Property Developer - Company Secretarial Assistant

Our client is a prominent Hong Kong Listed Investment Company with a focus towar...
Location
Location
Hong Kong , Hong Kong
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Higher Diploma or above in Company Secretarial or related disciplines
  • Over 2 years of experience in professional firms or listed companies
  • Good knowledge of Hong Kong Listing Rules and Companies Ordinance
  • Good command of written and spoken English and Chinese (in Cantonese and Mandarin)
Job Responsibility
Job Responsibility
  • Assist to handle full set of company secretarial duties for the listed and private subsidiaries
  • Assist to prepare annual returns, minutes / resolutions of the board / shareholder(s) for the group companies
  • Assist in preparing corporate documentation to shareholders including interim/annual reports, circulars and announcements
  • Assist in arranging general meetings
  • Responsible for maintaining and updating company secretarial records, registers, database and routine filings
  • Fulltime
Read More
Arrow Right

Senior Company Secretarial Assistant

We are recruiting for a Senior Company Secretarial Assistant to assist the Deput...
Location
Location
United Kingdom , Cardiff
Salary
Salary:
Not provided
admiralgroup.co.uk Logo
Admiral Group Plc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A governance related qualification or experience of working in a governance role
  • Knowledge and understanding of governance frameworks ideally within a regulated sector
  • Excellent attention to detail and experience of providing a professional service to individuals working at all levels in the organisation
  • Proficiency with technology and systems relevant to company secretarial work, such as Diligent Entities and Diligent Boards (or equivalent)
  • Ability to build positive relationships and effectively influence, advise and support people throughout the organisation
  • Excellent written and verbal communication skills
  • Willingness to regularly work from the office including, when required, to attend team, Board and Committee meetings
  • Willingness to engage with team and Company activities, events, impact days and other social events as and when they arise
Job Responsibility
Job Responsibility
  • To support the highest standards of governance across the organisation
  • Reporting to the Subsidiary Company Secretary, and supporting the Deputy Group Company Secretary and team, together with Subsidiary Boards and Committees (where necessary) and members of the Senior Management Team in all governance matters to include: Liaising with Boards and Committee members to coordinate board dates
  • Coordinating board papers
  • Attending and minuting regulated Board and Committee meetings, drafting accurate and comprehensive minutes and maintaining action logs
  • Coordinating Board evaluations and SMCR Fitness and Proprietary assessments
  • Assisting the Deputy Company Secretary and other members of the Company Secretary team with preparation for annual accounts and governance statements where required
  • Assisting the Company Secretarial Team with Companies House submissions and regulatory filings
  • Manage and support the development of corporate governance administration providing advice and support to other administrators and/or members of the Company Secretary Team to ensure consistency and quality of service delivery is maintained
What we offer
What we offer
  • Up to £3,600 of free shares each year after one year of service
  • 33 days holiday (including bank holidays) when they join us, increasing the longer you stay with us, up to a maximum of 38 days (including bank holidays)
  • Option to buy or sell up to an additional five days of annual leave
  • Great work-life balance
  • Fulltime
Read More
Arrow Right

Senior Company Secretarial Assistant

The Senior Company Secretarial Assistant will be responsible for delivering high...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
vodafone.com Logo
Vodafone
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Good knowledge of UK Companies Act requirements, subsidiary governance, and statutory compliance obligations
  • Demonstrable experience in a company secretarial or governance focused role within a listed company, large corporate group, or professional services environment
  • Familiarity with legal entity management platforms
  • Diligent Entities experience is advantageous
  • Excellent written and verbal communication skills, with the ability to present information clearly and professionally
  • High level of organisational capability, sound judgement, and the ability to manage multiple priorities in a fast paced environment
  • Strong attention to detail, commitment to accuracy, and a proactive approach to identifying and resolving issues
  • Part qualified or qualified CGI (or equivalent experience) preferred
Job Responsibility
Job Responsibility
  • Manage company secretarial and statutory compliance activities for allocated Group subsidiaries, ensuring adherence to legal, regulatory, and governance requirements
  • Act as Secretary to material subsidiaries, including responsibility for meeting administration, preparation and circulation of agendas and papers, minuting, and managing written resolutions and approvals
  • Lead the statutory accounts process for assigned subsidiaries, working closely with Finance, Audit and external stakeholders to ensure timely and accurate completion
  • Coordinate the quarterly review of Diligent Entities, ensuring data accuracy and supporting the production of the Group’s Related Undertakings list
  • Maintain and update the Vodafone Group structure chart to reflect the current legal entity landscape
  • Provide company secretarial input to tax and finance related transactional matters, ensuring governance and compliance considerations are appropriately addressed
  • Respond to internal business queries relating to Group entities, providing clear and reliable governance advice and information
  • Support the implementation and continuous improvement of the Diligent Entities strategy, contributing to system development, data enhancements and governance process optimisation
  • Assist with entity driven change activity for Vodafone Business entities and support the Senior Assistant Company Secretary on matters relating to the Vodafone Investments portfolio
  • Contribute to wider Corporate Secretariat initiatives and governance projects as required
What we offer
What we offer
  • Yearly bonus: 5%
  • Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
  • Charity days: 5 days/year
  • Maternity leave: 52 weeks: the first 13 weeks are fully paid, followed by 26 weeks of half pay
  • Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%
  • Access to: private medical, private dental, free health assessments, share save scheme
  • Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan
Read More
Arrow Right

Company Secretarial Assistant

To support the Corporate Governance team in running an effective and efficient a...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
socialvalueportal.com Logo
Social Value Portal Ltd
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience with interacting at Executive level
  • Experience with production of Board and Committee packs
  • Experience with calendar and meeting management
  • Excellent attention to detail
  • Able to communicate effectively with others, both verbally and in writing, ability to be able to listen
  • Ability to be adaptable to changing circumstances
  • Able to manage uneven workload and respond quickly to ad hoc queries from the business
  • Strong organisational skills
  • Outcome focused, self-motivated, very flexible and enthusiastic
  • Professional approach to successfully interact with senior management /colleagues/ external suppliers
Job Responsibility
Job Responsibility
  • Provide complete and accurate administration services to the Corporate Governance team including: maintaining the entity management system, filing forms with Companies House, managing the team email account, dealing with routine correspondence and enquiries, maintenance and updating of departmental logs
  • Organise meetings as instructed including scheduling dates and logistics
  • Coordinate the production of Board and Committee packs on Board Intelligence in accordance with the agreed timelines, including the drafting of agendas, paper requests and skeleton minutes
  • Maintain the Board and Committee agenda plans
  • Manage the Board and Committee action logs on a timely basis
  • Prepare meeting packs for the team prior to meetings
  • Manage the company secretarial calendar including scheduling team meetings and setting reminders for key events
  • Ensure Beazley Group Company and Committee minute books are complete and up to date
  • Maintain the statutory books and records of various Beazley companies and ensure all statutory returns are completed accurately and in a timely manner
  • Take the initiative to identify and resolve problems as they arise to facilitate the smooth running of the team
Read More
Arrow Right

Company Secretarial Assistant

This role involves assisting in corporate governance, handling company filings, ...
Location
Location
United Kingdom , West Malling
Salary
Salary:
13.00 - 15.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • ICSA/CGI qualification (part-qualified or studying) is desirable but not essential
  • Prior experience in a company secretarial or corporate compliance role
  • Strong working knowledge of Companies House processes and online filing systems like Diligent Entity Management
  • Experience with UBO/KYC compliance and due diligence documentation
  • Excellent attention to detail and organisational skills
  • Strong written and verbal communication abilities
  • Proficiency in Microsoft Office applications
  • familiarity with entity management software is a plus
Job Responsibility
Job Responsibility
  • Assist with the preparation and submission of Companies House filings, including confirmation statements, director appointments/resignations, and share allotments
  • Coordinate responses to UBO (Ultimate Beneficial Owner) and KYC (Know Your Customer) information requests
  • Maintain and update statutory registers and company records diligently
  • Support the preparation and circulation of board and shareholder documentation, including resolutions and meeting minutes
  • Ensure compliance with corporate governance and regulatory requirements at all times
  • Liaise with internal teams, external advisers, and regulatory bodies
  • Assist with other administrative and compliance-related tasks within corporate governance
What we offer
What we offer
  • Weekly Pay
  • Up to 28 days annual leave
  • Dedicated consultant to support your job search
  • First opportunity to see permanent positions
  • Access to free eyecare vouchers
  • Temp of the Month awards
  • Timesheets can be completed on mobile device
  • Perks at work
  • Discount schemes
  • Access to Well-being platforms
  • Fulltime
Read More
Arrow Right

Assistant Vice President – Corporate Secretarial Services (COE)

Reporting to the Associate Director – Corporate Secretarial Services (COE), the ...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
waystone.com Logo
Waystone Governance Ltd.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A Bachelor's degree
  • An excellent command of the English language
  • At least four years of relevant, funds related, work experience
  • The candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary
  • Excellent interpersonal and communication skills.
Job Responsibility
Job Responsibility
  • Build a relationship with the stakeholders of funds
  • Organisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter
  • Assist with changes to funds’ Boards of directors, service providers etc. and the necessary notifications and documents relating thereto
  • Ensure that all actions taken, and agreements entered into by funds, are duly considered and authorised by the Board of directors
  • Assist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments
  • Provide reporting to the management of the team
  • Update client records
  • Assist with project work, as directed by the management of the team
  • Produce and/ or review draft resolutions, as required
  • Liaise with registered offices in respect of requisite filings to be made for each fund and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund
  • Fulltime
Read More
Arrow Right