School Operations Admin Assistant Job at Stride, Inc. (Reston)

Tth Part-Time Admin Assistant

Our client, a community-focused recreation organization, is seeking a contract-t...

Location

United States , Downingtown

Salary:

25.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

2-3 years of administrative or accounting support experience required
High school diploma required
higher education preferred
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Excellent verbal and written communication skills with a customer-service mindset
Detail-oriented and reliable
Proficient in Microsoft Office (Word, Excel, Outlook)
experience with recreation software a plus
Ability to lift up to 50 lbs and perform physical tasks such as standing, bending, reaching, and carrying as needed
Valid Pennsylvania driver's license

Job Responsibility

Serve as a key administrative support to the Executive Director, assisting with the daily operations of all recreation programs
Act as a welcoming first point of contact by greeting visitors, residents, instructors, board members, and staff
answering and directing incoming phone calls and emails
Perform general administrative duties including filing, scanning, data entry, calendar management, mailings, deliveries, and maintaining activity schedules
Support program coordination by preparing class supplies and paperwork, sending participant notifications, and assisting with program registrations (in person and by phone)
Maintain and update program registrations, ticket sales, and daily revenue records
assist with end-of-day verification and closing procedures
Handle discount ticket sales involving cash transactions
ensure accurate logging, reconciliation, and inventory tracking
Support instructors by assisting with onboarding paperwork, attendance tracking, and invoice submissions

Parttime

Operations Assistant

CEC is a privately-held engineering firm, serving both public entities and priva...

Location

United States , Oklahoma City

Salary:

Not provided

CEC

Expiration Date

Until further notice

Requirements

High school diploma or general education diploma (GED) and two or more years in relevant operations role, ideally having managed physical assets.
Valid driver's license and clean driving record.
Ability to work independently and with a team.
Ability to make day trips to local and regional offices.
English language skills: ability to read and interpret documents such as correspondence, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to vendors, clients, coworkers, and other employees of the organization.
Mathematical skills: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
ability to compute rate, ratio, and percent and to draw and interpret graphs.
Reasoning skills: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc. Microsoft Office preferred.
Organizational skills: ability to prioritize and organize tasks

Job Responsibility

Assists with asset, fleet, and facility management/maintenance programs.
Drives company vehicles for official business to various remote sites.
Assists with vendor coordination and security protocols.
Works in fleet management software and assists in coordinating maintenance, repairs, and logistics.
Coordinates and conducts vehicle inspections.
Conducts inspections and creates tickets, as necessary.
Coordinates document destruction/recycling program.
Maintains electronic files and documentation for assets, fleet, facilities, vendors, contracts, purchases, meets, and other items.
Maintains and monitors supply of inventory and orders stock, as necessary.
Stocks, organizes, and prepares meeting rooms.

Fulltime

Operations Admin

Location

United States , Chalmers

Salary:

Not provided

EDP

Expiration Date

Until further notice

Requirements

High School Diploma (Mandantory)
Administrative background
Proficient with Microsoft 365 understands budgets
Experience with SAP is preferred
Excellent organizational skills including the ability to organize and maintain a fluid administrative process
Problem-solving ability in a fast paced office environment
Excellent written and verbal communication and presentation skills
Ability to be self-motivated and to perform duties independently
Excellent time-management skills
Demonstrated efficiency in managing multi-disciplinary tasks

Job Responsibility

Provide periodic reporting of energy deliveries, plant performance, and downtime
Process invoices, service agreements, and other documents
Process facility expenses
Interface with site contractors
Perform regulatory filings with public agencies
Assist with complying with safety, federal, and site-specific regulations and agreements
Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation
Participate in facility's annual budgeting process
Provide administrative support to the Operations team
Interface with and support on-site staff as needed

Fulltime

Admin Assistant

Opportunity for career advancement in a fast-paced, growth-oriented organization...

Location

United States , Gatlinburg

Salary:

Not provided

Capital Vacations

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Minimum two (2) years Guest Services experience
Minimum one (1) year accounting related experience in Timeshare/Resort environment
Valid driver’s license required
Must have knowledge and proficiency in Microsoft Office Suite
Must have knowledge and able to use all basic office equipment
Multitask oriented, organized and able to set priorities
Excellent interpersonal skills and ability to adjust and interact with all levels of personnel
Must be able to do multi-function tasking coordinated with General Manager
Must possess excellent communicative skills, both written and oral

Job Responsibility

Supervises and coordinates the operation of the Front Desk and Administrative offices
Supervises the assignment of rooms
pre-blocks and assigns all V.I.P. and special room requests on a daily basis
Promotes cooperation between the Front Office and all other departments
Coordinates with the Housekeeping department in all pertinent information to ensure a smooth-running operation
Controls all guests’ vouchers and accuracy of the room or guests’ folios
Aids guests with inquiries, requests, and complaints
Requisitions supplies and equipment for the Front Office/Admin and maintains a monthly inventory of supplies
Schedules all personnel in the department to include Activities
Counsels employees in the department regarding various problems

What we offer

Competitive Salary
Paid Time Off and Paid Holidays
Career Growth
Medical/Dental with employer contribution
Voluntary Life Insurance, Disability, and Aflac Insurance
Company-paid life insurance and long term disability
401 (k) retirement plan
Travel Perks to Resort Locations
Company Perks Program
Medical Insurance

Fulltime

Admin Assistant

Opportunity for career advancement in a fast-paced, growth-oriented organization...

Location

United States , Branson

Salary:

Not provided

Capital Vacations

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Minimum two (2) years of Guest Services experience
Minimum one (1) year of accounting-related experience in a Timeshare/Resort environment
Valid driver’s license required
Must have knowledge and proficiency in the Microsoft Office Suite
Must have knowledge and be able to use all basic office equipment
Multitask oriented, organized, and able to set priorities
Excellent interpersonal skills and ability to adjust and interact with all levels of personnel
Must be able to do multi-function tasking coordinated with the General Manager
Must possess excellent communicative skills, both written and oral

Job Responsibility

Requisitions supplies and equipment and maintains a monthly inventory of supplies
Post payments and credits to owner accounts
Reports daily balance of accounts receivable to General Manager, etc., as requested
Processes credit card chargebacks and returned checks, and assists in resolving guest billing issues
Manages the collection procedures
Prepares deposits from daily cash reports
Prepares and submits monthly aging reports
Reconciles vendor statements to invoices
Prepares and processes all invoices for review and approval by upper management
Manages vendor relations

What we offer

Competitive Salary
Paid Time Off and Paid Holidays
Career Growth
Medical/Dental with employer contribuition
Voluntary Life Insurance, Disability, and Aflac Insurance
Company-paid life insurance and long term disability
401 (k) retirement plan
Travel Perks to Resort Locations
Company Perks Program
Medical Insurance

Fulltime

Admin Assistant

Opportunity for career advancement in a fast-paced, growth-oriented organization...

Location

United States , Gatlinburg

Salary:

Not provided

Capital Vacations

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Minimum two (2) years Guest Services experience
Minimum one (1) year accounting related experience in Timeshare/Resort environment
Valid driver’s license required
Must have knowledge and proficiency in Microsoft Office Suite
Must have knowledge and able to use all basic office equipment
Multitask oriented, organized and able to set priorities
Excellent interpersonal skills and ability to adjust and interact with all levels of personnel
Must be able to do multi-function tasking coordinated with General Manager
Must possess excellent communicative skills, both written and oral

Job Responsibility

Supervises and coordinates the operation of the Front Desk and Administrative offices
Supervises the assignment of rooms
pre-blocks and assigns all V.I.P. and special room requests on a daily basis
Promotes cooperation between the Front Office and all other departments
Coordinates with the Housekeeping department in all pertinent information to ensure a smooth-running operation
Controls all guests’ vouchers and accuracy of the room or guests’ folios
Aids guests with inquiries, requests, and complaints
Requisitions supplies and equipment for the Front Office/Admin and maintains a monthly inventory of supplies
Schedules all personnel in the department to include Activities
Counsels employees in the department regarding various problems

What we offer

Competitive Salary
Paid Time Off and Paid Holidays
Career Growth
Medical/Dental with employer contribuition
Voluntary Life Insurance, Disability, and Aflac Insurance
Company-paid life insurance and long term disability
401 (k) retirement plan
Travel Perks to Resort Locations
Company Perks Program
Medical Insurance

Fulltime

Receptionist

Location

United States , San Diego

Salary:

17.75 - 21.30 USD / Hour

Atria Senior Living

Expiration Date

Until further notice

Requirements

High school diploma or general education degree (GED)
or one to three years related experience and/or training
or equivalent combination of education and experience.
Basic First Aid and CPR certification where required.
Must successfully complete all Atria specified training programs.
Able to read and comprehend simple instructions, short correspondence, and memos.
Able to write simple correspondence.
Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Able to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.
Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

Job Responsibility

Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
Retrieves messages from voice mail and forwards to appropriate personnel.
Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Coordinates guestroom reservations.
Maintains current list of residents who are hospitalized.
Updates appointment calendars, including transportation and beauty calendars, as directed.
Receives, sorts, and routes mail, and maintains and routes publications.
Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Parttime

Office Admin Coordinator

Our client, a national law firm, is seeking an Office Administrative Coordinator...

Location

United States , Austin

Salary:

20.00 - 24.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

High School Diploma required
Associates Degree preferred
3-5 years experience in office administration ideally in a formal office space
MS Office suite experience
Strong ability to problem solve, excellent communication, technology proficiency
Document Management system experience is a plus

Job Responsibility

Serve as the first point of contact for visitors, clients, and guests, creating a professional and welcoming office environment
Provide administrative support including calendar management, meeting coordination, expense processing, invoice management, document preparation, proofreading, and general office operations
Create, edit, maintain, and organize documents utilizing Microsoft Office Suite, Adobe Acrobat, and document management systems
Coordinate conference room scheduling, meeting setups, catering, and internal or client events, including occasional after-hours support
Answer and route incoming calls, manage visitor logs and badges, and maintain reception, lobby, conference rooms, and common areas
Manage incoming and outgoing mail, shipping, courier services, office supplies, kitchen inventory, and office equipment
Assist with employee onboarding, workstation setup, vendor coordination, office maintenance, and repair requests
Scan, format, organize, distribute, and maintain electronic and physical records while ensuring compliance with firm policies and confidentiality requirements
Troubleshoot office equipment and support basic technology logistics, including device coordination and document systems management
Collaborate effectively with attorneys, staff, vendors, and business services teams to resolve issues, improve processes, and ensure seamless daily office operations

What we offer

employer-paid parking

Fulltime

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School Operations Admin Assistant

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