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Office Angels Logo Office Angels · Office Administration

School Office Manager

United Kingdom, Middlesbrough 28598.00 - 30024.00 GBP / Year · Job Posted October 16, 2025
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Job Description

We're seeking a confident, organised, and proactive individual to lead the front office of a thriving school in the Middlesbrough area. This is a fantastic opportunity to make a real impact within a welcoming and supportive educational environment. This is a varied and rewarding position where you'll be at the heart of school operations-supporting staff, pupils, and parents while ensuring the highest standards of organisation, compliance, and professionalism.

Job Responsibility

  • Lead the day-to-day running of the school office and reception
  • Manage admissions, attendance, pupil records, and family communications
  • Oversee HR administration including recruitment, onboarding, DBS checks, and compliance
  • Handle finance tasks such as invoices, petty cash, trip payments, and reconciliations
  • Maintain MIS systems (Arbor, Every) and the Single Central Record
  • Support the SLT with reports, correspondence, and event coordination
  • Ensure GDPR, safeguarding, and health & safety compliance
  • Supervise and develop admin staff, including training and mentoring
  • Support with EHCPs, SEND funding, and Alternative Provision placements
  • Coordinate service contracts, licences, insurance, and facilities management
  • Lead on census submissions, policy compliance, and data reporting
  • Provide guidance on admin systems and school events (e.g. parent evenings)
  • Monitor office expenditure and ensure adequate resources are available
  • Record and manage staff contracts, attendance, absence, and CPD
  • Support procurement, sponsorship, and funding opportunities
  • Contribute to facilities management, lettings, and income tracking
  • Support budget planning, monitoring, and evaluation
  • Foster strong relationships with staff, families, governors, and external agencies
  • Ensure a welcoming and professional reception for all visitors

Requirements

  • Strong background in administration or office management (education experience preferred)
  • Excellent organisational and communication skills
  • Proficient in Microsoft Office and confident using digital systems
  • Calm, professional, and discreet under pressure
  • Immediately available or available at short notice
  • Enhanced DBS required

Nice to have

  • Experience within a school or multi-site organisation
  • Familiarity with MIS systems such as Arbor or SIMS
  • Supervisory or team leadership experience
  • Understanding of school compliance, HR, or finance processes

What we offer

  • 29 days holiday + bank holidays
  • A passionate and supportive leadership team
  • Career development and training opportunities
  • Access to wellbeing services (counselling, GP, mindfulness)
  • Local Government Pension Scheme (17.5% employer contribution)
  • Employment under NJC Green Book terms
  • A culture that listens, learns, and grows together
  • Free parking
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